Title
Authorize and direct the Auditor-Controller to amend the Fiscal Year 2022-23 Adopted Budget to increase appropriations in the Information Technology Department (ITD) 1930, Appropriation INF002 by $2,271,000, where the financing source is PEG Fee Restricted Fund Balance (Fund 001, BSA 3042, Sub BSA 193-P), for funding of the Board Chamber Audio Visual and Broadcast System Upgrade (RFP 10776).
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
Authorize and direct the Auditor-Controller to amend the Fiscal Year 2022-23 Adopted Budget to increase appropriations in the Information Technology Department (ITD) 1930, Appropriation INF002 by $2,271,000, where the financing source is PEG Fee Restricted Fund Balance (Fund 001, BSA 3042, Sub BSA 193-P), for funding of the Board Chamber Audio Visual and Broadcast System Upgrade (RFP 10776).
SUMMARY:
On March 1st, 2021, ITD released a Request for Proposal Board Chamber Audio Visual and Broadcast System Upgrade (RFP 10776) to solicit vendors to complete an audio visual and broadcast systems upgrade in the Board Chamber. Six vendor proposals were received, and based on the RFP scoring criteria, Spinitar was awarded. The project cost is estimated to be $2.3 million.
ANALYSIS:
Background:
The current audio visual and broadcast system at County Board Chamber was introduced in 2004. Incremental improvements have been made over the years to adapt to user requests. The recent pandemic crisis pushed the system to its limit to allow remote attendance by integrating Zoom technology. The aged system became less reliable and cumbersome to manage. A comprehensive audio visual and broadcast systems upgrade is necessary to introduce more sustainable and easier to use technologies with high-definition (HD) broadcasting capabilities.
Project Description:
On March 1st, 2021, ITD released a Request for Proposal Board Chamber Audio Visual and Broadcast System Upgrade (RFP 10776) to solicit vendors to complete an a...
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