County of Monterey - File #: A 15-251

• File #: A 15-251
• Name: Iron Mountain Agreement
• Type: BoS Agreement
• Status: Passed
• File created: 7/7/2015
• In control: Board of Supervisors
• On agenda: 7/21/2015
• Final action: 7/21/2015
• Title: a. Ratify and authorize the Contracts/Purchasing Officer, on behalf of the Information Technology Department, to execute an agreement with Iron Mountain Information Management, LLC, in the yearly amount of $70,000 for FY 2015-16, FY 2016-17, and FY 2017-18 for a total amount not to exceed $210,000; b. Accept non-standard language in the agreement provided by the vendor as recommended by the Director of Information Technology; and c. Authorize the Contracts/Purchasing Officer to sign no more than two future renewal agreements of one year each with this vendor, with the same scope of services and the same non-standard language provisions, each renewal agreement to increase in amount to no more than $77,000 each (a 10% cap on any increase over the original contract amount of $70,000 per year), as recommended by the Director of Information Technology.

Date	Action By	Action	Result
7/21/2015	Board of Supervisors	approved

Title
a. Ratify and authorize the Contracts/Purchasing Officer, on behalf of the Information Technology Department, to execute an agreement with Iron Mountain Information Management, LLC, in the yearly amount of $70,000 for FY 2015-16, FY 2016-17, and FY 2017-18 for a total amount not to exceed $210,000;
b. Accept non-standard language in the agreement provided by the vendor as recommended by the Director of Information Technology; and
c. Authorize the Contracts/Purchasing Officer to sign no more than two future renewal agreements of one year each with this vendor, with the same scope of services and the same non-standard language provisions, each renewal agreement to increase in amount to no more than $77,000 each (a 10% cap on any increase over the original contract amount of $70,000 per year), as recommended by the Director of Information Technology.
Body
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Ratify and authorize the Contracts/Purchasing Officer, on behalf of the Information Technology Department, to execute an agreement with Iron Mountain Information Management, LLC, in the yearly amount of $70,000 for FY 2015-16, FY 2016-17, and FY 2017-18 for a total amount not to exceed $210,000;
b. Accept non-standard language in the agreement provided by the vendor as recommended by the Director of Information Technology; and
c. Authorize the Contracts/Purchasing Officer to sign no more than two future renewal agreements of one year each with this vendor, with the same scope of services and the same non-standard language provisions, each renewal agreement to increase in amount to no more than $77,000 each (a 10% cap on any increase over the original contract amount of $70,000 per year), as recommended by the Director of Information Technology.

SUMMARY/DISCUSSION:
Iron Mountain Information Management, LLC, formerly operating as Arcus Data Security, has provided offsite storage of back-up tapes and other media for the Informa...