Title
a. Receive a report on the recommended updates to the Park Volunteer Application and Handbook; and
b. Support recommended updates to the Board of Supervisors on the Park Volunteer Application and Handbook.
Report
RECOMMENDATION:
It is recommended that the Parks Commission:
a. Receive a report on the recommended updates to the Park Volunteer Application and Handbook; and
b. Support recommended updates to the Board of Supervisors on the Park Volunteer Application and Handbook.
SUMMARY:
On March 30, 2004, the Board of Supervisor's approved updates to the previously approved application and Letter of Understanding for the Monterey County Parks Department's Live-on Volunteer Program. As presented during the August 2, 2018 Parks Commission meeting, Volunteers help supplement County staff and are a critical component in the success of managing each Park facility. As time has passed there have been significant changes that have necessitated the need to update the Volunteer Application, Volunteer Service Letter of Understanding, Volunteer Handbook, and overall enhance the Park Volunteer program. Staff proposes changes to both the organization and content of the current Parks Volunteer Program.
DISCUSSION:
In reviewing the current Parks Volunteer Handbook, Application, and Service Letter of Understanding several concerns arose regarding the overall program.
The Volunteer Application required potential volunteers to provide personally identifiable information (PII) or sensitive personal information including social security number, driver's license number, birth date, as well as other personal information. Once completed this application was to be submitted to either the Volunteer Coordinator, County Ranger, or North/South County Parks Manager. Upon identification that the 2004 Application requested information that was considered PII, staff modified the application to remove these fields. Staff is proposing other changes to the application such a...
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