Title
Approve and authorize an increase to the aggregate total amount for the Countywide Service Agreements for HVAC Repair Services (Acco Engineered Systems, Inc.; Prime Mechanical; and, Val's Plumbing & Heating, Inc.) which were awarded from Request for Proposals RFP #10487, adding $330,000 for a revised aggregate total amount of $880,000 across all agreements through August 31, 2020.
Report
RECOMMENDATION:
Approve and authorize an increase to the aggregate total amount for the Countywide Service Agreements for HVAC Repair Services (Acco Engineered Systems, Inc.; Prime Mechanical; and, Val's Plumbing & Heating, Inc.) which were awarded from Request for Proposals RFP #10487, adding $330,000 for a revised aggregate total amount of $880,000 across all agreements through August 31, 2020.
SUMMARY/DISCUSSION:
On October 6, 2015, the Monterey County Board of Supervisors approved the execution of 3 service agreements awarded from RFP #10487 for HVAC Repair Services for the County. Bidders awarded included Acco Engineered Systems, Inc., Prime Mechanical, and Val's Plumbing & Heating, Inc. Each individual agreement did not include a total agreement amount. The Board of Supervisors approved an aggregate amount of $500,000 over the term of all agreements including the option to increase the cumulative "not to exceed" amount by up to 10% of the original aggregate amount of $500,000. The 10%, $50,000, was added to the cumulative amount on October 18, 2018 taking the aggregate total amount to $550,000 in order for departments to pay pending invoices. Departments have begun submitting encumbrances for FY 18-19 leaving only $80,000 available to date for the remaining two years on the contracts.
Services include, but are not limited to, supervision, labor, material, and equipment necessary to provide HVAC repairs, inspection, service, maintenance, start-up, testing, balancing, adjusting, repair, modification and replacement of mechanical, refrigeration and equipment an...
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