Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 to the agreement with Alpha Air Balance Agency Inc. for Heating Ventilation Air Condition (HVAC) services, extending the agreement an additional two (2) year period (June 1, 2019 through May 31, 2021) for a revised full agreement term of June 1, 2016 through May 31, 2021 with changes to the scope and adding $150,000 for a revised total agreement amount not to exceed $200,000.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($5,000) of the original cost of the agreement.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 to the agreement with Alpha Air Balance Agency Inc. for Heating Ventilation Air Condition (HVAC) services, extending the agreement an additional two (2) year period (June 1, 2019 through May 31, 2021) for a revised full agreement term of June 1, 2016 through May 31, 2021 with changes to the scope and adding $150,000 for a revised total agreement amount not to exceed $200,000.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($5,000) of the original cost of the agreement.
SUMMARY/DISCUSSION:
Natividad Medical Center (NMC) uses Alpha Air Balance Agency to providing air and hydronic Heating Ventilation and Air Conditioning (HVAC) test and balancing and cleanroom certification services. These services are required to verify the hospitals negative, positive pressure and pharmacy clean rooms comply with The Joint Commission (TJC) requirements. NMC also uses Alpha Air Balance Agency to verify room air flow and hydronic balancing prior and after construction activities required by the Office of Statewide Health Planning and Development (OSHPD).
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this amendment No. 1 as to legal form, and the Auditor-Controller has reviewed and approved as to payment provisions. The amendment No. 1 was reviewed and approved by NMC’s Finance Committee on November 29, 2018 and by its Board of Trustees on December 3, 2018.
FINANCING:
The cost for this amendment No. 1 is $150,000 of which $50,000 is included in the Fiscal Year 2018-19 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
These services verify proper HVAC air flow annually and during construction activities to provide reliable and quality patient care which improves the heath and quality for patients and their families.
__ Economic Development
__ Administration
X Health and Human Services
X Infrastructure
__ Public Safety
Prepared by: Brian Griffin, Project Manager III, 783-2605
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
Alpha Air Balance Agency Inc. Amendment No. 1
Alpha Air Balance Agency Inc. Agreement
Attachments on file with the Clerk of the Board