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File #: A 18-477    Name: Multiple Agreements for Debt Collection Services per RFP#9600-64
Type: BoS Agreement Status: Passed - Natividad Medical Center
File created: 11/29/2018 In control: Board of Supervisors-
On agenda: 1/8/2019 Final action: 1/8/2019
Title: Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 with Credit Consulting Services, Inc. and Receivable Solutions, Inc. for debt collection services at NMC pursuant to the Request for Proposals (RFP) #9600-64, extending the agreement an additional one (1) year period (October 1, 2019 through September 30, 2020) for a revised full agreement term of October 1, 2016 through September 30, 2020, with one remaining option to extend for one (1) additional year, and adding $2,177,000 for a revised total aggregate amount not to exceed $4,570,000.
Indexes: Natividad Medical Center
Attachments: 1. Board Report, 2. Credit Consulting Services Inc Amendment No 1.pdf, 3. Receivable Solutions Inc Amendment No 1.pdf, 4. Credit Consulting Services Inc Agreement.pdf, 5. Receivable Solutions Inc Agreement.pdf, 6. 15. Completed Board Order
Title
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 with Credit Consulting Services, Inc. and Receivable Solutions, Inc. for debt collection services at NMC pursuant to the Request for Proposals (RFP) #9600-64, extending the agreement an additional one (1) year period (October 1, 2019 through September 30, 2020) for a revised full agreement term of October 1, 2016 through September 30, 2020, with one remaining option to extend for one (1) additional year, and adding $2,177,000 for a revised total aggregate amount not to exceed $4,570,000.

Report
RECOMMENDATION:

It is recommended the Board of Supervisors:

Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 with Credit Consulting Services, Inc. and Receivable Solutions, Inc. for debt collection services at NMC pursuant to the Request for Proposals (RFP) #9600-64, extending the agreement an additional one (1) year period (October 1, 2019 through September 30, 2020) for a revised full agreement term of October 1, 2016 through September 30, 2020, with one remaining option to extend for one (1) additional year, and adding $2,177,000 for a revised total aggregate amount not to exceed $4,570,000.

SUMMARY/DISCUSSION:

NMC utilizes two outside contractors to collect on NMC's self-pay patients and bad debt collections as a result of RFP 9600-64. These contractors shall receive a daily data file of all self-pay patients from NMC's Meditech system and will be responsible to send three (3) collection notices to the patient within a 150 day time frame requesting payment. If no response is received from the patient the account is put into bad debt collections.

The agreement documents themselves do not state a total agreement amount specifically. Payment is based on the amount of debt collected and is, therefore, an unknown. NMC is requesting an increased aggregate dollar limit for both agr...

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