Title
a. Approve Amendment No. 3 to Professional Services Agreement No. A-12658 with TRC Engineers, Inc. to: include additional services associated with bridge design services for the Robinson Road Bridge Scour Repair, County Bridge No. 503, State Project No. EA 05- 930265, Federal Aid Project No. BHLO-5944 (099) under Request for Qualifications (RFQ) #10490; update the Rate Schedule; increase the not to exceed amount by $199,712 for a total amount not to exceed $696,381; and to extend the expiration date for approximately thirty four (34) additional months through December 31, 2021, for a revised term from March 10, 2015 to December 31, 2021, approximately twenty-two (22) months beyond the maximum term allowed per RFQ #10490; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 3 to Professional Services Agreement (PSA) No. A-12658.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 3 to Professional Services Agreement No. A-12658 with TRC Engineers, Inc. to: include additional services associated with bridge design services for the Robinson Road Bridge Scour Repair, County Bridge No. 503, State Project No. EA 05-930265, Federal Aid Project No. BHLO-5944 (099) under Request for Qualifications (RFQ) #10490; update the Rate Schedule; increase the not to exceed amount by $199,712 for a total amount not to exceed $696,381; and to extend the expiration date for approximately thirty four (34) additional months through December 31, 2021, for a revised term from March 10, 2015 to December 31, 2021, approximately twenty-two (22) months beyond the maximum term allowed per RFQ #10490; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 3 to Professional Services Agreement (PSA) No. A-12658.
SUMMARY /DISCUSSION:
In order to expedite project delivery, the County of Monterey (County) Resource Management Agency (RMA) has grouped similar projects together and has hired one (1) consultant team to move these projects through the design, environmental, permitting, and right of way phases simultaneously. Grouping similar projects increases efficiency, provides economies of scale, and allows County staff to manage multiple projects through to completion.
To this end, Request for Qualifications (RFQ) #10490 was issued for five (5) projects: Gonzales River Road Bridge Replacement, County Bridge No. 309, Bradley Road Bridge Scour Repair, County Bridge No. 448, Robinson Road Bridge Scour Repair, County Bridge No. 503, Johnson Road Bridge Replacement, County Bridge No. 106, and Hartnell Road Bridge Replacement, County Bridge No. 209. As a result of this competitive process, a design team headed by TRC Engineers, Inc. (TRC) (design), including LSA Associates, Inc. (environmental and permits), WRECO (hydrology), and Whitson and Associates, Inc. (survey and right-of-way) were selected and individual Professional Services Agreements (PSA) with TRC were executed for each of the five (5) projects.
Based on consultation results with the National Marine Fisheries Service (NMFS), it was determined that the Robinson Road Bridge Scour Repair, County Bridge No. 503 (Project) as originally scoped has a detrimental impact on the South-Central California Coast Steelhead. The scope under Amendment No. 3 to the PSA Agreement with TRC for this Project addresses the requirements placed on the Project by NMFS in the Endangered Species Act Section 7(a)(2), Biological Opinion (BO), date stamped June 13, 2018.
Amendment No. 3 will allow TRC to include additional bridge design services to complete services for this Project. Amendment No. 3 will update the Rate Schedule, effective January 1, 2019, increase the total not to exceed amount of $496,669 by $199,712 for a total amount not to exceed $696,381 and extend the expiration date from March 10, 2019 for approximately thirty-four (34) additional months to December 31, 2021, for a revised term from March 10, 2015 to December 31, 2021, approximately twenty-two (22) months beyond the maximum term allowed per RFQ #10490.
Attachment G provides a summary of the PSA to date. Attachment H provides a summary of the PSA annual expenditures and balance.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel-Risk Management and Auditor-Controller’s Office have reviewed and approved Amendment No. 3 as to form and legality, and fiscal provisions, respectively.
FINANCING:
These projects are funded by the FHWA Highway Bridge Replacement and Rehabilitation (HBRR) Program (88.53%) and by the HBRR Toll Credit (11.47%). The County secured Federal Highway Administration (FHWA) funding for five projects: Gonzales River Road Bridge Replacement, County Bridge No. 309, Bradley Road Bridge Scour Repair, County Bridge No. 448, Robinson Road Bridge Scour Repair, County Bridge No. 503, Johnson Road Bridge Replacement, County Bridge No. 106, and Hartnell Road Bridge Replacement, County Bridge No. 209.
The Adopted Fiscal Year (FY) 2018-19 Budget for the Road Fund 002, Appropriation Unit RMA012 includes adequate appropriations to fund the adjustment to the TRC agreement to continue to provide services for the project. FY 2019-20 and 2020-21 budgets will incorporate additional FHWA and HBRR funds for the added Robinson Canyon bridge costs. Staff is waiting to receive funding approval from FHWA for preliminary engineering costs of $283,351, if these funds are not secured, staff has earmarked Measure X funds as an alternative funding source.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The bridge improvements will result in the implementation of scour countermeasures to protect the substructure of this bridge over the Carmel River. The recommended action supports the Board of Supervisors’ (BOS) Strategic Initiatives as indicated below:
__ Economic Development
__ Administration
__ Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Jose Gomez, Assistant Engineer, (831) 755-4816
Reviewed by: Neville R. Pereira, P.E., C.B.O., Interim Director of Public Works, Parks and Facilities
Approved by: Carl P. Holm, AICP, RMA Director
The following attachments are on file with the Clerk of the Board:
Attachment A - Amendment No. 3 to PSA
Attachment B - Amendment No. 2 to PSA
Attachment C - Amendment No. 1 to PSA
Attachment D - PSA
Attachment E - Project Budget
Attachment F - Location Map
Attachment G - Summary of PSA
Attachment H - Summary of PSA Annual Expenditures and Balance