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File #: A 18-493    Name: Ben Lomond Termination Letter
Type: BoS Agreement Status: General Government - Consent
File created: 12/20/2018 In control: Board of Supervisors.
On agenda: 1/15/2019 Final action:
Title: Approve and authorize the Director of Information Technology or his designee to execute a termination agreement with the State of California, ending the County's lease of telecommunications vault, rack, and antenna space at the state Ben Lomond Radio Site, Santa Cruz County, effective June 30, 2017, and providing for termination fees of $3,729.34.
Attachments: 1. Board Report, 2. Ben Lomond Termination Letter, 3. Communications Vault Lease Ben Lomond, 4. 29. Completed Board Order
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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Title
Approve and authorize the Director of Information Technology or his designee to execute a termination agreement with the State of California, ending the County's lease of telecommunications vault, rack, and antenna space at the state Ben Lomond Radio Site, Santa Cruz County, effective June 30, 2017, and providing for termination fees of $3,729.34.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Director of Information Technology or his designee to execute a termination agreement with the State of California, ending the County's lease of telecommunications vault, rack, and antenna space at the state Ben Lomond Radio Site, Santa Cruz County, effective June 30, 2017, and providing for termination fees of $3,729.34.

SUMMARY/DISCUSSION:
The purpose of the proposed termination agreement is to conclude the County's lease of vault space at the State of California Ben Lomond Radio Site in Santa Cruz County. This location provided Sheriff's Office emergency radio communications coverage to the northern portions of Monterey County during a period of time when coverage was not available from any other system or location within county boundaries.

Following the buildout of the County Analog Overlay radio system in 2014, the County's Ben Lomond transmitter equipment remained in place until 2016, at which time ITD radio technicians removed the equipment to be repurposed at other locations. Following equipment removal, the lease remained in place as a back-up contingency measure. Had the Ben Lomond lease been immediately terminated, and if unforeseen County emergency radio communications needs had arisen, a new lease would have had to be initiated. Restarting a lease acquisition is extremely time-consuming process and the County's ability to meet unforeseen communications needs could have been compromised. In contrast, reinstalling County equipment at an existing leased location is very quick and easy and would have...

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