County of Monterey - File #: A 19-123

• File #: A 19-123
• Name: Amendment 1 to A-14028 Homeland Justice Systems, Inc.
• Type: BoS Agreement
• Status: Passed - Probation Department
• File created: 4/29/2019
• In control: Board of Supervisors
• On agenda: 5/14/2019
• Final action: 5/14/2019
• Title: a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 1 to Agreement No. A-14028 with Homeland Justice Systems, Inc., in the amount of $58,100, for a total contract amount of $533,038, for software hosting services for Probation's Service Management System (SMS) effective May 15, 2019 through the remaining term of the contract to June 30, 2021; and b. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign up to (2) additional amendments where the total does not exceed ten percent (10%) of the original contract amount ($47,493) and do not significantly change the scope of work.
• Related files: A 18-252, A 23-224

Date	Action By	Action	Result
5/14/2019	Board of Supervisors	approved - probation department	Pass

Title
a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 1 to Agreement No. A-14028 with Homeland Justice Systems, Inc., in the amount of $58,100, for a total contract amount of $533,038, for software hosting services for Probation's Service Management System (SMS) effective May 15, 2019 through the remaining term of the contract to June 30, 2021; and
b. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign up to (2) additional amendments where the total does not exceed ten percent (10%) of the original contract amount ($47,493) and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 1 to Agreement No. A-14028 with Homeland Justice Systems, Inc., in the amount of $58,100, for a total contract amount of $533,038, for software hosting services for Probation's Service Management System (SMS) effective May 15, 2019 through the remaining term of the contract to June 30, 2021; and
b. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign up to (2) additional amendments where the total does not exceed ten percent (10%) of the original contract amount ($47,493) and do not significantly change the scope of work.

SUMMARY:
In 2018, Probation entered into a 3-year agreement with Homeland Justice Systems to provide maintenance and software development services to Probation's Case Management System (CMS), Smart Probation. Smart Probation is the CMS utilized to manage operations for adult and juvenile clients and victim information, manage data exchanges with other systems, and to fulfill increasing data collection and reporting mandates. Amendment No. 1 provides for an expansion of Smart Probation CMS functionality by integrating the C...