Title
Authorize the Director of the Information Technology Department to execute Amendment No. 1 with Audio Fidelity Communications Company dba Whitlock, to provide video conferencing systems design and implementation services, extending the term for a two (2) year period for a revised agreement term of January 1, 2019 through December 31, 2024; and adding an additional $100,000 for a revised agreement total of $150,000.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Authorize the Director of the Information Technology Department to execute Amendment No. 1 with Audio Fidelity Communications Company dba Whitlock, to provide video conferencing systems design and implementation services, extending the term for a two (2) year period for a revised agreement term of January 1, 2019 through December 31, 2024; and adding an additional $100,000 for a revised agreement total of $150,000.
SUMMARY/DISCUSSION:
The County entered into a County Standard Agreement with Audio Fidelity Communications dba Whitlock in January of 2019 to provide video conferencing systems design and implementation services for the County's video conferencing system, Board of Supervisors audio-visual (AV) and broadcasting system upgrade project, and other associated AV and video conferencing projects. The County chose Whitlock after an informal bidding process sent to several vendors. Only Whitlock proposed a design solution that satisfied the County's requirements.
Area wise, Monterey County is one of the largest counties in the State of California, with about 3,771 square miles. The need for a solution to allow for virtual face to face meetings between Department Heads, business leaders, and project stakeholders is greater than ever. The goal of ITD's video conferencing project is to allow for greater collaboration and participation while relieving County staff from productive time lost traveling to and from meetings at various
distributed County office locations.
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