Title
a. Approve and adopt the Monterey County Policy on Electronic Signatures, as presented; and
b. Direct the Contracts/Purchasing Officer to implement and amend the policy as necessary to enable and encourage County suppliers and County staff to use electronic signature technology to process documents as permitted by law.
Report
RECOMMENDATION:
a. Approve and adopt the Monterey County Policy on Electronic Signatures, as presented; and
b. Direct the Contracts/Purchasing Officer to implement and amend the policy as necessary to enable and encourage County suppliers and County staff to use electronic signature technology to process documents as permitted by law.
SUMMARY/DISCUSSION:
The Monterey County Policy on Electronic Signatures increases productivity, efficiency, security, and furthers the County of Monterey's goal of improving its environmental impact by allowing County staff to execute documents electronically when permitted by applicable law. This proposed Countywide Electronic Signature Policy was created for utilization by all County Departments. While the use of electronic signatures will not be mandatory, its use will be strongly encouraged. The use will not change the current routing and approval processes and requirements.
The policy applies to documents requiring the signature of any person that is required to demonstrate authorship, approval, authorization, or certification. It encourages the use of electronic signatures in documents and transactions where it is operationally feasible to do so, and where permitted by law. When in use, electronic signatures will expedite the contract execution and management process.
Under this proposed policy, Departments are directed to work with County Counsel to determine where applicable laws permit an electronic signature to be used. Each Department that opts to use electronic signatures would adopt their own business practices to support the requirements of this policy.
On December 10, 2019 the Boa...
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