Title
a. Approve the standard Agreement between Dataflow Business Systems Inc. and the County for the lease and maintenance of 2 Kyocera P8060dn printers, with a total amount not to exceed $6,666.66 per fiscal year for a total of $19,999.98 for the initial three-year term from July 1, 2020 through June 30, 2023; and
b. Authorize the Assessor to execute the initial Agreement for $19,999.98, and up to three future annual extensions of the Agreement which do not significantly alter the scope of work and do not exceed 10% of the initial annual cost ($6,666.66) for each additional one-year period.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve the standard AGREEMENT between Dataflow Business Systems Inc. and the County for the lease and maintenance of 2 Kyocera P8060dn printers, with a total amount not to exceed $6,666.66 per fiscal year for a total of $19,999.98 for the initial three-year term from July 1, 2020 through June 30, 2023; and
b. Authorize the Assessor to execute the initial AGREEMENT for $19,999.98, and up to three future annual extensions of the AGREEMENT which do not significantly alter the scope of work and do not exceed 10% of the initial annual cost ($6,666.66) for each additional one-year period.
SUMMARY/DISCUSSION:
The County's current Agreement with Dataflow Business Systems Inc., providing printer lease and maintenance services for the Assessor, expires on June 30, 2020. Based on a new quote, Dataflow Business Systems Inc. has indicated an annual cost for similar services for fiscal year 2020-2023 of $6,666.66 for these services per year for a total three year contract in an amount of $19,999.98. Based on prior years, a 10% increase is anticipated for similar services from Dataflow Business Systems Inc. for additional optional years. The Assessor has been satisfied with the services performed by this vendor for a number of years and is requesting the authority to proceed as requested to ensure seamless f...
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