Title
a. Approve and Authorize the Registrar of Voters to execute Agreement Number 20G26127 with the Secretary of State's office to receive grant funds in the amount of $732,737 to prevent, prepare for and respond to coronavirus for the 2020 federal election cycle, and;
b. Authorize the Registrar of Voters to accept grant funds in the amount of $732,737.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Registrar of Voters to execute Agreement Number 20G26127 with the Secretary of State's office to receive grant funds in the amount of $732,737 to prevent, prepare for and respond to coronavirus for the 2020 federal election cycle, and;
b. Authorize the Registrar of Voters to accept grant funds in the amount of $732,737.
SUMMARY/DISCUSSION:
The SOS has received a federal grant under HAVA Section 101 for additional costs incurred due to the national emergency related to coronavirus. The County will have authority to request reimbursement of the full allocation, $732,737, in this contract beginning upon execution of the Agreement through December 31, 2020.
Grant funds will be used to reimburse the county for up to $732,737. The amount of $619,335 can be used for increased costs related to all aspects of voting by mail, equipment needs for processing increased vote-by-mail ballots and meeting in-person voting requirements, permanent and temporary staffing, additional security, specialized training of staff and election workers, cleaning and disinfection, personal protective equipment and polling locations and election facilities. The remaining $113,402 can be used for outreach and communication costs for a variety of media including, but not limited to direct mail, pay-for advertising and social media.
OTHER AGENCY INVOLVEMENT:
The requested State Standard Agreement has been reviewed and approved by County Counsel as to form.
FINANCING:
Invoices shall be paid by Elections. Once payment is issued, Elections s...
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