Title
Authorize payment to Medical Information Technology, Inc. (MEDITECH) for routine maintenance services on the various MEDITECH software system modules implemented at Natividad Medical Center in an amount not to exceed $356,784, as well as funds to cover fees for new interfaces and enhancements not to exceed $43,216. The total for this agreement will not exceed $400,000 for the period of July 01, 2021 through June 30, 2022.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize payment to Medical Information Technology, Inc. (MEDITECH) for routine maintenance services on the various MEDITECH software system modules implemented at Natividad Medical Center in an amount not to exceed $356,784, as well as funds to cover fees for new interfaces and enhancements not to exceed $43,216. The total for this agreement will not exceed $400,000 for the period of July 01, 2021 through June 30, 2022.
SUMMARY/DISCUSSION:
The MEDITECH System consists of many modules and interfaces that all have required ongoing monthly maintenance fees to support the software. MEDITECH is Natividad's primary system from patient registration, clinical documentation, physician ordering, electronic records, and all financial aspects. As additional modules, features, enhancements and interfaces are added to NMC's MEDITECH system, corresponding maintenance fees are incurred. Most of the routine modules as well as smaller upgrades, features and enhancements all have monthly maintenance fees.
MEDITECH's system is critical at NMC to patient care and documentation and the support and maintenance is absolutely needed by NMC. This request to pay the annual maintenance fees ensures that the system remains functional. $43,216 of the $400,000 is to be used for any routine one-time costs for small features, interfaces and customizations costing under $15,000 each.
The original services agreement with MEDITECH is perpetual and does include a 60-day notice to termi...
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