Title
a. Approve and Authorize the Library Director or his/or her Designee, to sign a Professional Services Agreement (PSA) with ByWater Solutions, for library automation software and hosting services, in the amount not to exceed $175,000, for the period of five years beginning March 21, 2022 through March 21, 2027;
b. Authorize the Library Director or his/or her Designee, to execute up to one future Amendment to this agreement that does not significantly change the scope of work and does not cause an increase of more than 10% of the original contract amount.
...Report
RECOMMENDATION/SUMMARY:
a. Approve and Authorize the Library Director or his/or her Designee, to sign a Professional Services Agreement (PSA) with ByWater Solutions, for library automation software and hosting services, in the amount not to exceed $175,000, for the period of five years beginning March 21, 2022 through March 21, 2027;
b. Authorize the Library Director or his/or her Designee, to execute up to one future Amendment to this agreement that does not significantly change the scope of work and does not cause an increase of more than 10% of the original contract amount.
SUMMARY/DISCUSSION:
The purpose of this contract is for Monterey County Free Libraries (MCFL) to enter an agreement with ByWater Solutions in order to provide an integrated library system (ILS) for the library system. The ILS is the core of service, managing checkout, catalog, library cards, fines and fees, and more. MCFL went through a very rigorous RFP process in order to select the best ILS to meet these needs. The RFP had 517 questions that each vendor answered and was rated by MCFL and ITD staff. Scoring of the RFP responses was based on the following components: Online Public Access Catalog (OPAC) where patrons can access their account, search for materials, and place requests; Cataloging where staff edit, upload, and manage records of the materials stored in the ILS; Acquisitions where materials ordered, ...
Click here for full text