Title
a. Approve and Authorize the Registrar of Voters to execute Agreement Number 23G26127 with the Secretary of State's office to receive Help America Vote Act (HAVA) Section 101 grant funds in the amount of $25,335.65 for costs associated with polling place accessibility.
b. Authorize the Registrar of Voters to accept grants funds in the amount of $25,335.65.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Registrar of Voters to execute Agreement Number 23G26127 with the Secretary of State's office to receive Help America Vote Act (HAVA) Section 101 grant funds in the amount of $25,335.65 for costs associated with polling place accessibility.
b. Authorize the Registrar of Voters to accept grants funds in the amount of $25,335.65.
SUMMARY/DISCUSSION
The Secretary of State (SOS) has received a federal grant under HAVA Section 101 for expenses incurred to improve polling place accessibility. The County will have authority to request reimbursement of the full allocation, $25,3335.65, in this contract beginning upon execution of the Agreement through June 30, 2025.
Grant funds will be used to reimburse the County for up to $25,335.65 for costs associated with SOS training and polling place accessibility surveys and mitigation. Qualified equipment or supply expenses necessary to make facilities accessible are likewise reimbursable. Funding for this purpose was incorporated into the Fiscal Year 2023-24 requested budget for Unit 8064.
Copies of the Agreement are on file with the Clerk of the Board.
OTHER AGENCY INVOLVEMENT
The requested State Standard Agreement has been reviewed and approved by County Counsel as to form.
FINANCING
Invoices and personnel costs for accessibility activities shall be paid by the Department. Once payment is issued, the Department shall submit a claim for reimbursement to the SOS. It is anticipated the SOS will reimburse the Department within approximately 45 days of receipt of c...
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