Title
a. Amend the FY 2012-13 County Clerk-Recorder Budget 1180, Unit 8004 to Reallocate one Management Analyst II to Finance Manager 1 and;
b. Authorize the County Administrative Office to incorporate approved position changes in the FY 2012-13 Adopted Budget.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Amend the FY 2012-13 County Clerk-Recorder Budget 1180, Unit 8004 to Reallocate one Management Analyst II to Finance Manager 1 and;
b. Authorize the County Administrative Office to incorporate approved position changes in the FY 2012-13 Adopted Budget
SUMMARY/DISCUSSION:
Prior to June 2010, the Assessor/County Clerk-Recorder Department's financial and budgeting functions were performed by an Auditor-Controller Analyst, residing in the Auditor-Controller's Office. With the elimination of that position, the work was split and the duties were absorbed by the Assistant County Clerk-Recorder (ACCR) for the County Clerk-Recorder's Unit and by the Administrative Services Officer (ASO) for the Assessor's Unit. In addition to already full workloads, these two positions have had to learn not only the County financial and budgeting processes, but an entirely new processing system (Advantage). The budgeting process itself has become more burdensome, and requires a finance functional expert to manage for the Department. At the same time, the Department has lost positions due to budget costs, placing additional burdens on the two impacted managers.
With the reallocation of the MAII position to an FMI position, not only will the Department (both units) benefit from the expertise of a dedicated and trained finance person, but the ACCR and the ASO will be able to again refocus their time and attention to their respective management functions.
The Department as a whole is currently conducting a reorganization study to promote efficiencies and workflow. As a result, some functions will be shared between the two units. Pending further Departmental reorganization, the FMI position will report directly to the Assessor/County Clerk- Recorder and will perform finance and budget-related work for both units.
OTHER AGENCY INVOLVEMENT:
The Human Resources Department has reviewed and concurs with this recommended action. The County Counsel Office has reviewed and approved this report.
FINANCING:
This action will result in an annualized increase in salary and benefits costs of approximately $11,400. The initial additional cost will be absorbed in the 2012-2013 Adopted Budget for the Office of the County Clerk-Recorder. There will be no additional appropriations needed from the General Fund at this time as a result of this action.
Prepared by: Marina Camacho, Administrative Services Officer, Ext. 5874
Approved by: Stephen L. Vagnini, Assessor/Clerk-Recorder, Ext. 5803
Attachments:
Attachment A, Assessor/Clerk-Recorder
Request to Classify MAII to FMII (Approved as FMI)