Title
a. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor for the Sheriff’s Department to sign Amendment No. 1 to a Standard Agreement with Uretsky Security. The amendment adds one (1) year to the contract, extending it to May 14, 2018 and adds additional funding of $179,000, bringing the not to exceed cost of the agreement to $273,000 ($91,000 per year for three years); and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign up to two (2) future amendments to the agreement where the amendment does not significantly change the scope of work, and where the amendments in total do not increase the contract value more than $91,000 per year ($182,000 total), for a revised not to exceed maximum of $455,000. (Revised via Additions & Corrections)
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment #1 to a Standard Agreement with Uretsky Security. The amendment adds one (1) year to the contract, extending it to May 14, 2018 and adds additional funding of $179,000, bringing the not to exceed cost of the agreement to $273,000 ($91,000 per year for three years) and;
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign up to two (2) future amendments to the agreement where the amendment does not significantly change the scope of work, and where the amendments in total do not increase the contract value more than $91,000 per year ($182,000 total), for a revised not to exceed maximum of $455,000.
SUMMARY/DISCUSSION:
The Monterey County Sheriff’s Office (MCSO) Corrections Division, has adopted the usage of private armed and unarmed security guards to provide security coverage for inmates while hospitalized. MCSO uses three to four different vendors to provide this service, because vendors do not always have guards available to be deployed when contacted. Usage of several vendors is necessary to ensure that MCSO’s needs are met in a timely and seamless basis and Uretsky Security is one of these vendors. The demand for the services has increased this year due to a higher than average number of hospitalizations, and hospitalizations of increased length of time. Prisoners must be guarded twenty four hours a day while in the hospital, so longer length hospitalizations incur larger expenditures for guard services.
These hospitalizations occur on a random, sporadic basis, which makes usage of an external “on call” labor pool more cost effective. The need for the service is impossible to predict, so historically, overtime was used by MCSO to provide the inpatient security. There is a significant difference in the regular and overtime labor cost per hour for a deputy employee and a security guard. Year to date, through May 10th , 2016 MCSO has utilized 2,585 hours of guard time from this vendor, and the estimated amount saved by using external guards versus regular time rate staffing is $84,000.
A copy of this agreement is on file with the Clerk of the Board.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the agreement as to legal form, and the Auditor/Controller has reviewed for fiscal provisions.
FINANCING:
Funding for this contract is included in the FY 2016-17 Sheriff/Coroner’s baseline budget. There will be no increase in General Fund Contribution as a result of this Board action.
Prepared by: Nina Ryan, Management Analyst II ext. 3708
Approved by: Stephen Bernal, Sheriff /Coroner ext. 3725
Attachment: Standard County Agreement and Amendment #1 between County of Monterey and Uretsky Security