Title
Adopt a resolution to approve and authorize the Auditor-Controller to amend the FY 2021-22 Adopted Budget by increasing appropriations in the Capital Project Fund, Fund 404, Appropriations Unit PFP057, by $715,762, funded by an operating transfer in from Military & Veterans Affairs, Fund 001, Appropriations Unit SOC003 for the Marina Coastal Veterans Office Remodel (4/5ths vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a resolution to:
a. Approve and authorize the Auditor-Controller to transfer $715,762 for Project # MVAO-21-01 in FY 2021-22 from Military & Veterans Affairs, Fund 001, Dept. 5010, Appropriations Unit SOC003, Budget Unit 8260 to Public Works Capital Improvement Project Fund 404, Dept. 3200, Appropriations Unit PFP057, Budget Unit 8564 where sufficient appropriations are available in the Military & Veterans Affairs Adopted Budget to cover the transfer (4/5ths vote required);
b. Authorize the Auditor-Controller to amend the FY 2021-22 Adopted Budget for the Public Works Capital Improvement Project Fund 404, Appropriations Unit PFP057, Budget Unit 8564 increasing appropriations and operating transfer in by $715,762, financed by an operating transfer out of $715,762 from Military & Veterans Affairs, Fund 001, Appropriations Unit SOC003, Budget Unit 8260 for the Marina Coastal office Remodel (4/5ths vote required).
SUMMARY/DISCUSSION:
During the June 2021 Budget Hearings, the Board of Supervisors approved the relocation of the Military & Veterans Affairs office from the Monterey Courthouse to the Coastal Office, 2616 1st Avenue, Marina. This move of their main operations to Fort Ord will allow them to be in closer proximity to other Veteran services in the area such as the VA Medical Center and to provide on-site representatives such as Veteran’s Transition Center.
The Board of Supervisor’s authorized $765,099 for the office remodel and relocation, financed by General Fund Contingencies (001-1050-8034-CAO020). Unforeseen circumstances delayed the project in FY 2021-22 and recently received approval to restart a few months ago. Public Works received updated quotes for the project and the estimated completion is October 2022. Only $49,337 of expenses have been incurred in FY 2021/22, leaving an unspent balance of $715,762, per Attachment A.
The Department requests that the unused appropriations of $715,762 in the MVAO Budget be transferred to the Public Works Capital Projects Fund, Fund 404 so that the funds will be available in Fiscal Year 2022-23 when the bulk of the expenses will occur.
OTHER AGENCY INVOLVEMENT:
Due to late submission of this Board Report, the CAO Budget and Analysis Division was not provided adequate time to fully review for potential fiscal, organizational, policy, or other implications to the County of Monterey.
FINANCING:
The Department received appropriations financed by General Fund Contingencies in FY 2021-22 of $765,099 during the budget hearings, June 2021. The project remodel was delayed due to unforeseen circumstances and only spent $49,337, with a balance remaining of $715,762, per Attachment A.
The Department is requesting to transfer the projects’ unspent funds of $715,762 in FY 2021-22 from the Military & Veterans Affairs, Fund 001, Dept. 5010, Appropriations Unit SOC003, Budget Unit 8260 to the Capital Improvement Project Fund 404, Dept. 3200, Appropriations Unit PFP057, Budget Unit 8564 where sufficient appropriations are available in the Military & Veterans Affairs Adopted Budget to cover the operating transfer.
DSS and Public Works will work with the County Administrative Office-Budget Division to return any unspent funds to the General Fund after the completion of the project in October 2022.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The capital improvements to the Marina Coastal Office on Fort Ord provides adequate county facilities and infrastructure, supporting the Board of Supervisors Administration, Health & Human Services and Infrastructure Strategic Initiatives by enhancing the access for veterans and services.
Check the related Board of Supervisors Strategic Initiatives:
__ Economic Development
X Administration
X Health & Human Services
X_Infrastructure
__ Public Safety
Prepared by: Becky Cromer, Finance Manager III, x 4404
Approved by: Lori A. Medina, Director x4430
Attachments:
Attachment A - MVAO Remodel Budget - Expenditures
Resolution