Title
Authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 1 to the Agreement (A-12085) with Kasavan Architects for Radiology Room Architectural-Engineering Services per RFQ #9600-12 at NMC, extending the Agreement to June 30, 2013 for a total Agreement amount not to exceed $123,000 (no change from previously approved amount) in the aggregate.
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RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 1 to the Agreement (A-12085) with Kasavan Architects for Radiology Room Architectural-Engineering Services per RFQ #9600-12 at NMC, extending the Agreement to June 30, 2013 for a total Agreement amount not to exceed $123,000 (no change from previously approved amount) in the aggregate.
SUMMARY/DISCUSSION:
During Fiscal Year 2010 Natividad Medical Center’s Capital Committee approved the funding to replace three obsolete Diagnostic Imaging pieces of equipment (Fluoroscopy unit, General X-ray, Ortho General X-ray) and to purchase and install into renovated shelled space, one new piece of diagnostic imaging equipment. As this did not occur during Fiscal Year 2010, the capital funding was moved to Fiscal Year 2011 during the budget. The funding was to include Architectural and Engineering services, Equipment Purchase and Renovation for installation. This allowed NMC to move forward with the initial schematic design and solicitation of an architect.
The Qualifications and Proposals for architectural and engineering services for the tenant improvements of this facility were received on January 6, 2011 from fifteen architectural firms.After review of the qualifications, three respondents were deemed to meet minimum qualifications and were invited to a Facility Tour and to be interviewed by NMC Selection Committee in February 2011. On February 7, 2011 Kasavan Architects received the highest ranking from NMC Selection Committee and, in conformance with State laws regarding qualification-based selection, the scope and fee schedule was agreed upon in the amount of $123,000. The design commenced in October of 2011 and is scheduled to be completed in May 2012. Proceeding with the design at this time will assist in developing the comprehensive cost of the project and produce the formal design and specifications to proceed with construction.
Kasavan Architects fee includes design concepts, specifications and administration to obtain a building permit from the Office of Statewide Health Planning and Development. Kasavan will also include certification, contractor pre-qualifications, bid assistance, and contract and construction administration. The total amount approved for this project was $123,000. As of 5-14-12, we have completed 50% of the approved scope of work and have paid $62,799.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Amendment as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Amendment as to fiscal provisions. The Amendment has also been reviewed and approved by Natividad Medical Center’s Board of Trustees.
FINANCING:
The original Agreement was approved by the Board of Supervisors on August 30, 2011 (for maximum liability of $123,000). As a result of this Amendment No. 1 no additional dollars will be added. Remaining funds from the previous year purchase order ($62,799) will be rolled over for Fiscal Year 2012/2013 and is included in the 2012/13 Fiscal Year Recommended Capital Budget, (ID# B13-2013-XX50). There is no impact to the General Fund.
Prepared by: James Kari, Engineering Director, 783-2602
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Agreement, Amendment 1.