Title
a. Approve and authorize the Director of Health or the Assistant Director of Health to sign a Renewal and Amendment No. 3 with Bi Optic for the provision of three (3) years of preventative maintenance and service, including minor parts and repairs on laboratory microscopes, extending the agreement for an additional three (3) years, for a revised full term of August 1, 2018, through January 1, 2026, and adding $6,997 to increase the maximum contract liability to $16,993.
Report
RECOMMENDATION:
a. Approve and authorize the Director of Health or the Assistant Director of Health to sign a Renewal and Amendment No. 3 with Bi Optic for the provision of three (3) years of preventative maintenance and service, including minor parts and repairs on laboratory microscopes, extending the agreement for an additional three (3) years, for a revised full term of August 1, 2018, through January 1, 2026, and adding $6,997. to increase the maximum contract liability to $16,993.
SUMMARY/DISCUSSION:
The Health Department’s Public Health Laboratory (PHL) is responsible for providing testing services to identify microorganisms that cause disease including bacteria, fungi, viruses, and parasites. The PHL is a Laboratory Response Network (LRN) and COVID Network of California laboratory (COVIDNet). The PHL provides testing with associated whole genome sequencing for communicable disease surveillance purposes, surge events and other public health emergencies. The PHL also serves as a reference laboratory for local hospitals and health care agencies, particularly with respect to identifying Mycobacterium, Coccidioides, and Legionella species.
The PHL seeks approval to renew an agreement with Bi Optic for maintenance and service on the PHL’s fluorescent and dissection microscopes. Well-functioning microscopes are essential for proper identification of bacteria, parasites, and fungi. Rapid identification of organisms that cause disease allows medical providers to make informed treatment decisions and public health professionals to implement measures to reduce the spread of disease. This agreement is late in being brought forward due to staffing shortages and prioritization of other agreements related to COVID-19 response.
This work supports the Monterey County Health Department 2018-2022 Strategic Plan Goals:
2. Enhance public health and safety through prevention. 3. Ensure access to culturally and linguistically appropriate, customer-friendly, quality health services; 4. Engage Health Department workforce and improve operational functions to meet current and developing population health needs. It also supports the following one of the ten essential public health services, specially: 2. Investigate, diagnose, and address health problems and hazards affecting the population.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Agreement as to legal form. Auditor-Controller has reviewed and approved this Agreement as to fiscal provisions.
FINANCING:
This Agreement is funded 100% by Epidemiology and Laboratory Capacity (ELC) grant funds in Fiscal Year (FY) 2022-2023 and FY2023-2024. There are sufficient appropriations in the Health Department’s FY 2022-2023 Adopted Budget (001-4000-8124-HEA003) and in the Health Department’s requested FY2023-2024 budget. The Agreement will be funded with Public Health Realignment (50%) and laboratory fee revenue (50%) in FY2024-2025. Sufficient appropriations will be included in the Health Department’s requested FY2024-2025 budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Check the related Board of Supervisors Strategic Initiatives:
☐Economic Development:
• Through collaboration, strengthen economic development to ensure a diversified and healthy economy.
☐Administration:
• Promote an organization that practices efficient and effective resource management and is recognized for responsiveness, strong customer orientation, accountability and transparency.
☒Health & Human Services:
• Improve health and quality of life through County supported policies, programs, and services; promoting access to equitable opportunities for healthy choices and healthy environments in collaboration with communities.
☐Infrastructure:
• Plan and develop a sustainable, physical infrastructure that improves the quality of life for County residents and supports economic development results.
☐Public Safety:
• Create a safe environment for people to achieve their potential, leading businesses and communities to thrive and grow by reducing violent crimes as well as crimes in general.
Prepared by: Patricia Velarde, Management Analyst II, 796-1377
Approved by:
______________________________Date:_________
Elsa Mendoza Jimenez, Director of Health, 755-4526
Attachments:
Board Report
Agreement
Exhibit A.3
Amendment No. 1
Amendment No. 2
Amendment No.3