Title
Authorize the Chair To Sign Amendment No. 5 to Agreement No. A-11162 with Gallina, LLP in an amount not to exceed $230,489 to perform audits of the following: 2011-12 General Purpose Financial Statements, Single Audit, the 2011-12 Redevelopment Agency Financial Statements, the Public Improvement Corporation, the Treasury Oversight Committee, the Monterey County Financing Authority and the School Special Readiness and Special Needs Project.
Body
RECOMMENDATION:
It is recommended that the Board of Supervisors:
authorize the Chair to sign Amendment No. 5 to Agreement No. A-11162 with Gallina, LLP in an amount not to exceed $230,489 to perform audits of the following: 2011-12 General Purpose Financial Statements, Single Audit, the 2011-12 Redevelopment Agency Financial Statements, the Public Improvement Corporation, the Treasury Oversight Committee, the Monterey County Financing Authority and the School Special Readiness and Special Needs Project.
SUMMARY:
The Office of the Auditor-Controller recommends the Board authorize the Chair to sign Amendment No. 5 to Agreement No. A-11162 with Gallina, LLP in an amount not to exceed $230,489 to perform the 2011-12 annual audits. The Board of Supervisors engaged the firm of Gallina, LLP to perform the Fiscal Year 2007-08 General Purpose Financial Statement and Single audits. Agreement A-11162 allowed the County to extend the agreement not more than two years based on the firm's successful completion of the prior year's audit. However, based on the implementation and Go-Live of the ERP Systems (Performance Budget, Advantage Financial, Advantage HRM and SymPro Debt and Investment), the Office of the Auditor-Controller is requesting another one year extension of the agreement. Given the financial and payroll system's significant makeover and process changes and the new addition of CaseWare Financial Reporting software which will be used to produce the County's financial statements, continuing with the current auditors will make for more efficient, timely and effective audit. In keeping with best practices, the independent audit partner (manager) will be new to Monterey County.
DISCUSSION:
Gallina, LLP has been the County's independent auditor for the past six years. During that period, the firm has experienced the conversion from Legacy Financial and Payroll systems to the new ERP Systems - Performance Budget, Advantage Financial, Advantage HRM and SymPro Debt and Investment. They have spent numerous hours understanding the County's new chart of accounts and the affect on our annual financial statements. The County also adopted change in appropriations from Major Objects to Departments which also affected the annual financial statement presentation. The 2011-12 independent audit will include the Phase One implementation of CaseWare Financial Reporting software which will be used to produce the County's financial statements.
In the past, the County found it desirable to insure auditor "independence" by rotating audit firms. In terms of the need for audit firm rotation, significant research has demonstrated the audit partner (manager) rotation is as effective as audit firm rotation. In fact, academic research on audit tenure consistently indicates that audit firm rotation does not improve audit quality. It should be also noted that the Office of the State Controller supports audit partner rotation as a viable option.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed the amendment. The Grand Jury's Audit Committee has been provided a copy of this report and amendment.
FINANCING:
The total amount for this amendment is $230,489, which has been included in the 2012-13 Recommended Budget. The contract amount includes funds for the General Purpose Financial Statement audit, Single audit and other audit segments including travel, per diem and out of pocket expenses.
Prepared by: Alfred R. Friedrich, Assistant Auditor-Controller, 755-5343
Attachments:
Amendment No. 5 to Agreement #A-11162
Agreement #A-11162