Title
a. Approve and authorize execution by the Auditor-Controller or her designee to execute a non-standard Agreement with Regional Government Services Authority (RGS), for the provision of payroll consulting services, in the amount of $37,500 for a term from the Date of Last Execution through January 31, 2027; and
b. Accept the non-standard terms and conditions as recommended by the Auditor-Controller’s Office; and
c. Approve and authorize the Contracts and Purchasing Officer or their designee to execute future Amendments, provided they do not exceed an aggregate amount of $200,000 and fall within the signing authority of the Contracts and Purchasing Officer.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize execution by the Auditor-Controller or her designee to execute a non-standard Agreement with Regional Government Services Authority (RGS), for the provision of payroll consulting services, in the amount of $37,500 for a term from the Date of Last Execution through January 31, 2027; and
b. Accept the non-standard terms and conditions as recommended by the Auditor-Controller’s Office; and
c. Approve and authorize the Contracts and Purchasing Officer or their designee to execute future Amendments, provided they do not exceed an aggregate amount of $200,000 and fall within the signing authority of the Contracts and Purchasing Officer.
SUMMARY/DISCUSSION:
The Auditor-Controller’s Office (ACO) has identified a need for temporary assistance due to the demands on staff maintaining operations and working on the Oracle Project. Currently, some of the identified tasks needing support include:
• Review and reconciliation of CalPERS health benefit, retirement benefit, and other balance sheet accounts
• Review of payroll tax calculations and deductions
• Payroll tax reporting
OTHER AGENCY INVOLVEMENT
County Counsel and Auditor-Controller have reviewed and approved as to legal form and fiscal provisions respectively.
FINANCING:
The cost for this Agreement is $37,500, included in the Auditor-Controller FY 2025-26 Budget
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
RGS’s consulting support will assist the Auditor-Controller’s Office (ACO) in completing certain tasks, which will provide support to ACO team in carrying out operations while transitioning to the new system.
Check the related Board of Supervisors Strategic Initiatives
__Economic Development
X Administration
__Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Monica Arroyo, Administrative Services Officer, 755-5040
Approved by: Rupa Shah, CPA, Auditor-Controller, 755-5084
Attachments:
Board Report
Exhibit A
Addendum