COMPLETED RESOLUTION NO. 10-2��66
Before the Board of Supervisors in and for the
County of Monterey, State of California
Resolution No: 10 234; Budget No: 10/11 013
a. Adopt Resolution to amend Personnel Policies and PPPR Control No. 10 005
Practices Resolution No. 98-394 to amend various sections
to make changes consistent with the Enterprise Resource
Planning project, as previously approved by the HR
Committee, as indicated in Attachment A; and
b. Authorize the Auditor-Controller to implement the terms of
this amendment.
a. Adopted Resolution to amend Personnel Policies and Practices Resolution No. 98-394 to
amend various sections as indicated below; and
VI. EMPLOYEE / BARGAINING UNITS
Unit S
Registered Nurses representation unit as designated by the Board and the Administrative Officer.
Unit U
Contract Physicians representation unit as designated by the Board and the Administrative
Officer.
A.1 BASIC SALARY PLAN AND HOURLY CONVERSION
A.1.10 Confidential Z Unit) and Supervisor's Clerical Assistants Unit P) Salary
Adjustments
All classifications assigned to employee Units P and Z shall receive the
same general benefits and salary adjustments including step increases), in
accordance with those negotiated by the Supervisory F) and General J)
Units. Unit P and Z special benefits and salary adjustments may also be
implemented in addition to those obtained through the collective bargaining
efforts of Units F and J.
A. 1.11.3 Adjustment of Step Eligible Date
An unpaid leave of absence by an employee, which exceeds thirty 30)
calendar days, shall not constitute service for advancement to the next
highest step. An employee's date of eligibility for advancement to a higher
step shall be advanced the number of days of unpaid leave of absence in
excess of thirty 30). An exception to this subsection shall be made for any
leave of absence granted for injuries or illness suffered by an employee in
the course of County employment, provided the employee is drawing
temporary disability for such injuries or illness under workers'
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COMPLETED RESOLUTION NO. 10-2��66
compensation. In such instances, the employee's eligibility date for step
advancement shall not be adjusted.
A.4 INCREASES WITHIN SALARY RANGE
A.4.5 Adjustment of Step Eligible Date
An unpaid leave of absence by an employee which exceeds thirty 30)
calendar days shall not constitute service for advancement to the next
highest step. An employee's date of eligibility for advancement to a higher
step shall be advanced the number of days of unpaid leave of absence in
excess of thirty 30). An exception to this subsection shall be made for any
leave of absence granted for injuries or illness suffered by an employee in
the course of County employment, provided the employee is drawing
temporary disability for such injuries or illness under workers'
compensation. In such instances, the employee's eligibility date for step
advancement shall not be adjusted.
A.5 SALARY ON CHANGE OF CLASS OR POSITION
A.5.7 Temporary Working Out Of Class Assignment
b) Miscellaneous Employees
When an employee in Units X, Y or Z is assigned to and performs all of the
duties of a higher permanent position in a classification whose salary range
is at least ten percent 10%) higher than the range of the employee's regular
classification, that employee shall be compensated at the step in the higher
classification that provides an increase to the assigned employee of at least
five percent 5%). Such assignment shall not change the unit designation or
other benefits of the assigned employee. The assignment must be for over
twenty 20) consecutive working days. Such additional compensation shall
begin on the twenty-first 21st) working day after the assignment to the
duties of the higher vacant position.
A.8 OVERTIME
A.8.4.1 General Employees' Overtime
For Unit Z, overtime shall be defined as time actually worked in excess of
forty 40) hours in a work week except for those departments listed below
for which overtime shall be defined as time actually worked in excess of
eighty 80) hours in a pay period. In administering this article with respect
to employees in Unit Z, time worked for purposes of determining eligibility
for overtime shall include paid time in holiday, vacation or compensatory
time off status. Those departments for which the overtime standard is eighty
80) hours in a pay period are:
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Natividad Medical Center
Probation Department
Sheriffs Department
A.8.5.1 General Overtime Provisions
Except as otherwise provided herein, employees in overtime eligible classes,
as designated by a N" in the column titled FLSA" on the classification
table shall be compensated for overtime authorized by their appointing
authority by either 1) compensatory time off at the rate of one and one-half
1-1 /2) hours credit for each hour of overtime, or, 2) in cash at the rate of
one and one-half 1-1/2) times the employee's base rate of pay.
The method of compensation shall be determined by the appointing
authority after consultation with the affected employee, except that an
employee in Unit Z shall not be allowed to accumulate more than eighty
80) hours of compensatory time off, above which maximum all overtime
compensation shall be paid in cash.
A.8.5.4 Deleted)
A.9 SPECIAL PAY PRACTICES
A.9.15 Deleted)
A.9.17 Educational Stipend X Unit
Any permanent X Unit member who has earned a college degree
Bachelor's or higher) from an accredited institution will receive additional
compensation at 2% of the base hourly wage. This stipend became effective
January 1, 2008, based upon X Unit hourly wages only. Employees who are
not permanently assigned to an X Unit classification acting, working out
of class", seasonal, Limited Term, etc.) are not eligible for this stipend.
Employees are awarded the 2% Educational Stipend one of two ways:
1) Permanent and new-hire X Unit employees possessing Bachelor's
degrees or higher must provide a copy of the degree or other suitable
documentation) that will be maintained in the official employee file; or
A.10 DEPARTMENT AND ASSISTANT DEPARTMENT HEADS
A.10.1 Department Heads Designated
The following management classes are hereby designated as department
heads:
11A02 Agricultural Commissioner
11B01 Assessor-County Clerk-Recorder
10B02 Auditor-Controller
10A01 Board of Supervisors Chairman
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10A02 Board of Supervisors Member
11A06 Chief Probation Officer
11A30 Clerk of the Board of Supervisors
11 A01 County Administrative Officer
11 A04 County Counsel
11 A05 County Librarian
11A03 Director of General Services
11A26 Director of Child Support Services
14A26 Director of Emergency Communications
11A09 Director of Health Services
12E18 Director of Information Technology
11A11 Chief Ranger/Parks Director
11A29 Director of Planning
11A28 Director of Building Services
11A12 Director of Social Services
10B04 District Attorney
14B25 Equal Opportunity Officer
11A15 General Manager Water Resources Agency
11A25 Hospital Chief Executive Officer
11A18 Public Defender
11A19 Public Works Director
11A20 Registrar of Voters
11A27 Resource Management Agency Director
10B05 Sheriff-Coroner
10B06 Treasurer-Tax Collector
60U20 Military & Veteran's Affairs Officer
A. 10.2 Assistant Department Heads Designated
The following management classes are hereby designated as assistant
department heads:
12C01 Assistant Agricultural Commissioner
12A15 Assistant Assessor-Valuation
12A02 Assistant Auditor-Controller
12C35 Assistant Chief Probation Officer
12E03 Assistant County Administrative Officer
12A05 Assistant County Clerk Recorder
12C38 Assistant County Counsel
16C92 Assistant Director of Information Technology
12C19 Assistant Director of Planning
12C13 Assistant Director of Social Services
12C1 I Assistant Public Defender
12C41 Assistant Public Works Director
12C14 Assistant Registrar of Voters
12A24 Assistant Treasurer-Tax Collector
12E01 Chief Assistant County Administrative Officer
12C39 Chief Assistant County Counsel
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12A03 Chief Assistant District Attorney
12A10 Chief Deputy Sheriff
12C40 Deputy Director Resource Management Agency
12C36 Deputy General Manager Water Resources Agency
14K24 Director of Environmental Health
12C42 Emergency Communications Operations Manager
12C29 Hospital Assistant Administrator
14C60 Hospital Chief Financial officer
14K43 Hospital Chief Information Officer
54B70 Hospital Chief Medical Officer
12C28 Hospital Chief Nursing Officer
12A13 Undersheriff
14K27 Zoning Administrator
A.10.3 Expense Allowance
The Auditor-Controller is hereby directed to pay eligible employees a
monthly expense allowance for incidental expenses not ordinarily subject to
remuneration by claim. Effective January 1, 2007, the monthly expense
allowance for incumbents of elected department head classes shall be two
hundred sixty two dollars and fifty cents $262.50) monthly. Effective
January 1, 2007, the monthly expense allowance for incumbents of
department head classes shall be fifty-four dollars and seventeen cents)
54.17) monthly and the monthly expense allowance for incumbents of all
other classes in Units X and Y shall be forty-five dollars and eighty-four
cents 45.84) monthly. Expense allowance shall be paid on the second pay
period of each month.
A. 10.4 Eligibility for Expense Allowance
Employees are eligible to receive the monthly expense allowance prescribed
in this article for each calendar month during which they occupied an
eligible class and were in a paid status during the pay period in which the
expense allowance is paid.
A.20 LIFE INSURANCE AND ACCIDENTAL DEATH AND DISMEMBERMENT
AD&D)
A.20.1 General Provisions
The County shall provide insurance coverage for eligible County employees
pursuant to the following schedule:
Coverage Employee Units
LIFE AD&D
$ 10,000 $10,000 A, B, M, N, Q and V
$ 20,000 $20,000 H, F, J, K, P, R, S and Z
$ 35,000 $35,000 A and B if no dependent coverage on County health
insurance
$50,000 $50,000 C, D, E, G, L, 0, W, X, XL, Y and elected officials.
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An eligible employee is one who has completed six 6) months of
continuous service in a permanent or seasonal position, works at least
twenty 20) hours per week, and has met all other eligibility requirements
contained in the current contract between the County of Monterey and its
current life insurance carrier. Life insurance amounts will be reduced by
fifty percent 50%) of the above listed coverage at age seventy 70), and
AD&D coverage will terminate at age seventy 70).
Notwithstanding the above provisions, an employee in group C, 0, X, XL,
Y or Z who meets all other requirements, shall be eligible for life insurance
on the first day of the month on/or following the date of employment.
A.20.2 Deleted)
A.21 HEALTH, DENTAL AND OPTICAL INSURANCE
A.21.1 Provision of Health, Dental and Optical Insurance
The County shall provide health, dental, and optical insurance plans for
enrolled eligible County employees and officers in Units 0, X, XL and Y.
An enrolled eligible employee shall be defined as an employee appointed to
a permanent position and who works a minimum of twenty 20) hours per
week or forty 40) hours per biweekly pay period, or is on approved leave of
absence in conjunction with the Master's of Social Work Title IV-E Stipend
Program.
A.21.3 Deleted)
A.21.3 Retiree Dental & Vision Benefits
A. Retiree Dental Coverage and Contribution Formula:
Employees in Units 0, P, X, XL, Y and Z who qualify for and
contemporaneously retire from active service draw a monthly annuity from
CALPERS) from the County on or after October 1, 2001, shall be provided
an option of purchasing dental insurance for themselves and eligible
dependents in accordance with the Administrative Procedures established by
the County Administrative Officer, The full premium shall be paid by the
retiree. The rates shall be a fixed percentage above the active employee rate
as follows: Retiree Only premium shall be 33% above the Employee Only
rate. Retire + 1 rate shall be 31 % above the Employee + 1 rate, and the
Retiree Family rate shall be 30% above the Employee Family Rate.
a) B. Retiree Vision Coverage and Contribution Formula:
Employees in Units 0, P, X, XL, Y and Z who qualify for and
contemporaneously retire from active service draw a monthly annuity from
CALPERS) from the County on or after October 1, 2001, shall be provided
an option of purchasing vision insurance for themselves and eligible
dependents in accordance with the Administrative Procedures established by
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the County Administrative Officer. The full premium shall be paid by the
retiree. The rates shall be a fixed percentage above the active employee rate
as follows: Retiree Only premium shall be 39% above the Employee Only
rate. Retire + 1 rate shall be 38% above the Employee + 1 rate, and the
Retiree Family rate shall be 38% above the Employee Family Rate.
A.21.4 Health Insurance Plans: Flexible Benefits Plan & Alternative Benefit Option
Effective January 1, 2000, the County will provide medical insurance
through the Public Employees' Retirement System PERS) medical
insurance program. All rules, regulations and procedures with respect to
plan eligibility, benefits, claims payments and customer service procedures,
etc. for the Ca1PERS plans are established by CaIPERS. The County makes
no representations or guarantees whatsoever with respect to the Ca1PERS
health insurance plans.
Retired employees, dependent upon group coverage conditions, may be
eligible for group health care coverage. If a retired employee meets all
eligibility requirements and requests health insurance coverage, effective
January 1, 2010, the County will contribute one hundred and five dollars
$105) toward the monthly premium for eligible retirees enrolled in a PERS
health insurance program. Effective December 2010 for the January 2011
premium), the County's contribution will be increased as directed by
Ca1PERS in accordance with SB 1464.
A.21.4.1 Flexible Benefits Plan Units D, E, L, 0, X, XL and Y
A. General Provisions
The County will make available a Flexible Benefits Plan to all
permanent employees. Permanent employees may elect from the
following optional benefits:
Employee medical coverage under Ca1PERS.
Dependent medical coverage under Ca1PERS.
No medical coverage
Employee dental coverage under the County's self-funded
plan
Dependent dental coverage under the County's self-funded
plan
No dental coverage
Employee vision coverage under VSP
Dependent vision coverage under VSP
No vision coverage
Any other eligible optional benefits which may be made
available by the County through this Flexible Benefits Plan
Health Insurance Contribution
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Effective December 2009 for the January 2010 premium), the
County's maximum non-elective contribution to the Flexible
Benefits Plan for health insurance coverage will be $105.00
monthly. Effective December 2010 for the January 2011
premium), the County's maximum non-elective contribution to
the Flexible Benefits Plan for health insurance coverage will be
increased as directed by Ca1PERS in accordance with SB 1464.
C. County Elective Contributions
The County maximum monthly elective contribution for 2010
based on enrollment in PERChoice Northern Region is shown
below. The Flexible Benefits Plan rates vary according to region
of enrollment.
Medical Full-Time Part-Time*
Enrollment Permanent Permanent
Employee Only $755.47 $377.74
Employee Plus One Dep. $933.47 $466.74
Employee Plus Family $1075.27 $537.64
*Part-time defined as scheduled to work a minimum of 40 forty hours), but less than 64 sixty-
four) hours per pay period.
Any balance of elective funds remaining after the employee
elects health insurance may be utilized, at the employee's
discretion, toward the purchase of dependent health, dependent
dental or dependent vision insurance and/or any other eligible
optional benefits which may be made available by the County
through this Flexible Benefits plan. The use of any elective
contributions toward the purchase of the benefits stated above is
subject to the employee first selecting employee health insurance
coverage under Ca1PERS.
Elective Contribution Payout
For each month that the County elective contribution is not used
by an employee to obtain benefit options under this plan, the full
amount of funds not utilized shall be paid out, provided the
employee has purchased at least individual only health insurance
through Ca1PERS.
A.21.4.2 Alternative Benefit Option Units 0, X, XL and Y
A.23 PROFESSIONAL ORGANIZATION MEMBERSHIP AND EMPLOYEE JOB
ENHANCEMENT
Elected Officials and permanent employees in Units Y and X shall be paid a Professional
Expense Stipend of Four Hundred Dollars $400) the first full pay period of each
calendar year. Employees must be in paid status during the pay period in which the
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COMPLETED RESOLUTION NO. 10-2�� 66
stipend is paid in order to be eligible. Eligible employees who are scheduled to work 40
hours or less per pay period shall receive one-half the Professional Expense Stipend.
A.24 HOLIDAYS
A.24.1 Holidays Listed
Except as noted in section A.24.4 below, the following listed days shall be
observed as legal holidays by the County of Monterey:
New Year's Day
Dr. Martin Luther King, Jr. Day
Presidents Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day After Thanksgiving Day
Christmas Eve*
Christmas Day
January 1st
January 15th
Third Monday in February
Last Monday in May
July 4th
First Monday in September
November 11th
Fourth Thursday in November
Fourth Friday in November
December 24th*
December 25th
The enumeration of the actual date of the holiday in the right hand column
above is for general information only and not necessarily controlling. The
Board of Supervisors or the County Administrative Officer may designate
that the actual holiday be observed on a different date in order to conform to
the date of observance by the State of California or for administrative
convenience.
* Christmas Eve shall be observed as a holiday for employees in Units P, X,
XL, Y and Z only in those years in which Christmas Eve falls on a Monday,
Tuesday, Wednesday or Thursday.
A.24.3 Compensation for Holidays Worked
Except as noted below, permanent or seasonal Unit P & Z non-exempt
employees who work on a holiday shall be entitled to compensatory time off
CTO) on an hour-for-hour basis for up to eight 8) hours of such work on a
holiday, unless the employee is paid in lieu of holiday time off in cash, in
which case no compensatory holiday time off shall be granted. The decision
as to whether the compensation for working the holiday shall be in the form
of CTO or cash shall be made by the appointing authority after consulting
the affected employee(s).
A.24.6 Eligibility for Holiday Compensation
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In order to receive any form of compensation i.e. time or pay) for a holiday,
an employee must be an employee on the date of the holiday and be in a
paid status on the work day immediately prior to the holiday.
A.24.8 Floating Holiday
Eligible employees in Units P, X, XL, Y and Z shall receive one floating
holiday per calendar year which may be taken before or by December 31 of
each year. This holiday will not carry over from year to year and no
compensation will be paid for this unused holiday at termination. The
floating holiday will be credited on a pro rata basis according to the
employee's regularly scheduled hours and may not be taken in increments
less than the full amount credited.
A.25 VACATION
A.25.1 Vacation Accrual Rates
a) Employees in supervisory classifications in Unit Z shall accrue vacation
at the same rate as Unit F. All other employees in Unit Z and employees
of Unit P shall accrue vacation at the same rate as Unit J.
b) No vacation shall be credited for leaves of absence without pay
exceeding one-half 1/2) of the employee's normally scheduled working
days.
A.25.4 Deleted)
A.25.7 Vacation for Temporary Employees
a) A temporary employee who is appointed to a permanent position
following at least thirteen 13) successive pay periods in paid status as a
temporary employee without a break in paid status of more than one 1) pay
period shall be credited with vacation accrual on the following basis:
1) Three and seven-tenths 3.7) hours of vacation shall be credited for each
full eighty 80) hours on paid status.
A.27 SICK LEAVE
A.27.1 Miscellaneous Employees' Sick Leave
a). Effective January 19, 1985, the following sick leave accrual rates shall
apply to permanent employees in Unit Z.
Hired before January 19, 1985: Accrue at the rate of three and seven-tenths
3.7) hours per pay period;
hired on or after January 19, 1985: Accrue at the rate of three and eight-
hundredths 3.08) hours per pay period.
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b) Permanent employees in Unit P shall accrue sick leave at the rate
of three and seven-tenths 3.7) hours per pay period.
A.27.9 Sick Leave for Temporary Employees
A temporary employee who is appointed to a permanent position following
at least thirteen 13) successive pay periods in paid status as a temporary
employee without a break in paid status of more than one 1) pay period
shall be credited with sick leave accrual on the following basis:
a) Three and eight-hundredths 3.08) hours of sick leave shall be
credited for each full eighty 80) hours on paid status.
A.27.12 Modified Work Program for Exempt Employees
A.28 STATE DISABILITY INCOME PROTECTION PLAN
A.28.1 Miscellaneous Employees' State Disability Income Protection Plan
Employees in Units P and Z shall participate in the State Disability Income
SDI) Protection Plan and pay for said plan through payroll deduction.
A.28.2 Per-diem and Temporary Employees' State Disability Income Protection
Plan
Per-diem and temporary employees shall participate in the State Disability
Income SDI) Protection Plan and pay for said plan through payroll
deduction.
A.30 MANAGEMENT ANNUAL LEAVE AND INCOME PROTECTION PLAN
A.30.1 Eligible Employees
Permanent employees in Units X and Y, and Limited Term employees in
Unit XL shall be eligible for annual leave under the provisions of this
article. Elected officers shall not be eligible for annual leave.
Part-time permanent employees in Units X and Y, and Limited Term
employees in Unit XL shall be eligible for annual leave on a pro rata basis
according to their regularly scheduled hours.
A.30.2 Accrual Rate Limit
a) Eligible employees in Units X and Y shall accrue annual leave on
the following basis:
Years of Completed
Continuous County Service Annual Leave Accrual
Up to two 2) years 23 days
More than two 2) years 25 days
More than six 6) years 27 days
More than ten 10) years 30 days
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More than fifteen 15) years 32 days
More than eighteen 18) years 33 days
More than twenty 20) years 34 days
More than twenty-five 25) years 37 days
A maximum of eight hundred fifty 850) hours of annual leave may be
accrued after which no further accrual shall be made until the employees'
accrual is reduced to below eight hundred fifty 850) hours by the use of
annual leave. Annual leave shall be earned on the basis of each biweekly
pay period worked from the beginning of the biweekly pay period following
the permanent appointment into a position in a class that is included in either
Unit X or Y. Neither shall any annual leave be credited for any pay period
during which an employee is on any non-paid status exceeding one-half
1/2) of the employee's normally scheduled working days.
b) Eligible employees in Unit XL shall accrue annual leave on the
following basis:
Years of Completed
Continuous County Service Annual Leave Accrual
0 2 years 23 days
2 6 years 25 days
A maximum of three hundred sixty-eight 368) hours of annual leave may
be accrued after which no further accrual shall be made until the employees'
accrual is reduced to below three hundred sixty-eight 368) hours by the use
of annual leave. Annual leave shall be earned on the basis of each biweekly
pay period worked from the beginning of the biweekly pay period following
the appointment into a Limited Term assignment. Neither shall any annual
leave be credited for any pay period during which an employee is on any
non-paid status exceeding one-half 1/2) of the employee's normally
scheduled working days.
A.30.4 Annual Leave Usage
a) Each appointing authority shall be responsible for scheduling the annual
leave periods of his/her employees in such a manner as to achieve the most
efficient functioning of the department or agency and of the County service.
The appointing authority shall determine when annual leave will be taken.
Policy Statement: All eligible employees in the annual leave program are
expected to use at least eighty 80) hours of annual leave in each calendar
year following the calendar year in which they are appointed.
When unscheduled usage of annual leave occurs, verification of reason for
absence may be required of the employee. Further, employees claiming
illness or injury may be required to furnish a certificate issued by a licensed
physician or other satisfactory evidence of illness. Any person absent from
work shall notify his/her department or division head at the beginning of the
first day of such leave and as often thereafter as directed by the department
or division head. The County Administrative Officer or the department
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COMPLETED RESOLUTION NO. 10-2��
66
head may request that a medically trained employee verify the employee's
illness by a visit to the employee's residence or may invoke the provisions of
section 11 entitled Physical Fitness Examination" of the Personnel Policies
and Practices Resolution.
b) Employees in Management Units X & Y, who are hired after August 29,
1989, may borrow up to twelve 12) days of annual leave during their first
six 6) months of employment with the County. Use of annual leave shall
be subject to the requirements set forth in paragraph a) above. Repayment
of borrowed annual leave shall be at the rate of four 4) hours per pay
period, and shall commence in the first pay period after six 6) months of
employment, unless different arrangements are made with the appointing
authority and approved by the Auditor-Controller. In the event an employee
leaves County employment prior to the completion of repayment of
borrowed annual leave, the amount of time remaining unpaid shall be
deducted from the employee's final check.
A.30.8 Use of Annual Leave When Permanently Incapacitated
Annual leave shall not be used to continue the salary of any eligible
employee after it has been determined by a qualified medical examiner that
such officer or employee is permanently incapacitated for a return to County
employment.
A.30.9 Disability Income Protection Plan
Any employee, except elected officers receiving Disability Income
Protection Plan payments for a temporary disability, may use accumulated
paid leave accruals to augment this benefit by an amount that will bring their
total payment up to their basic salary exclusive of any special or premium
pay until the employee recovers or a determination is made in accordance
with the plan that the disability is permanent.
A.31 Deleted)
A.35 PROFESSIONAL LEAVE
A.35.1 Management Professional Leave
Employees in Units X, XL and Y shall be granted ten 10) days of
professional leave on January 1 of each year. Employees permanently hired
or promoted into a classification in Units X or Y or appointed to a Limited
Term position in Unit XL shall, on the first pay period concurrent with or
following their date of hire, be given a pro rata amount--to the nearest full
hour--of professional leave based on the number of pay periods remaining in
the calendar year in which they became Units X, XL or Y employees i.e.,
hired at the beginning of pay period No. 8: 26-7=19, 19/26x80=58 hours)
but in no event shall less than eight 8) hours be credited.
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COMPLETED RESOLUTION NO. 10-2��66
A.38 BOARD OF SUPERVISORS STAFF ASSISTANTS
A.38.1 Board Member Staff Assistants
Each member of the Board of Supervisors may exercise any of the following
options:
Appoint an employee to a permanent County position in the class of
Principal Board Aide or in a lower paid class in the clerical class family.
All employees appointed by members of the Board of Supervisors, under the
provisions of this article, shall serve at the pleasure of the Board member
making said appointment and shall be exempt from the requirements of
Sections A.2.1 and A.4.1 through A.4.5.
All appointments made pursuant to this article shall terminate when the
appointing Board member leaves office unless a vacancy occurs during the
term of the Board member making the appointment, in which case the
appointment shall continue until a new Board member has taken office or
the Board of Supervisors provides otherwise for the filling of that Principal
Board Aide or Clerical Assistant position.
Appoint temporary employees at a salary rate not to exceed the seventh step
of the salary range for the Board of Supervisors Aide provided that in no
case shall the total amount paid for temporary services exceed a full-time
monthly equivalent of the seventh step of the salary range for Principal
Board Aide.
Secure administrative or clerical services to be paid by claim provided that
the hourly and monthly salary limits described in paragraph b) above are not
exceeded.
A.38.2 Board Chairman Clerical Assistance
The Chairman of the Board may appoint additional temporary employees or
secure additional services at a salary rate which in the aggregate, on an
annual basis, will not exceed an amount equivalent to one-half 1/2) time of
the annual seventh step salary of an Office Assistant II.
A.42 Deleted)
b. Authorized the Auditor-Controller to implement the terms of this amendment.
PASSED AND ADOPTED on this 27th day of July, 2010, upon motion of Supervisor Potter,
seconded by Supervisor Armenta, by the following vote, to-wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Parker, Potter
NOES: None
ABSENT: None
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COMPLETED RESOLUTION NO. 10-2��66
1, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on July 27, 2010.
Dated: July 29, 2010 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
Deputy
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SIGNED BOARD REPORTX��"��MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: July 27, 2010 Consent AGENDA NO.:
SUBJECT: a.
b. Adopt Resolution to amend Personnel Policies and Practices Resolution No.
98-394 to amend various sections as indicated in Attachment A; and
Authorize the Auditor-Controller to implement the terms of this amendment
DEPARTMENT: County Administrative Office
RECOMMENDATION
It is recommended that, effective immediately, the Board of Supervisors take the following
actions:
a. Adopt Resolution to amend Personnel Policies and Practices Resolution No. 98-394 to
amend various sections as indicated in Attachment A; and
b. Authorize the Auditor-Controller to implement the terms of this amendment
SUMMARY/DISCUSSION
On April 1, 2008 the Board of Supervisors approved an Enterprise Resources Planning Project
ERP). The focus of the ERP is the development and successful implementation of a Core
Financial, Human Resources and Payroll system. At the direction of the Board of Supervisors,
the new system was to be implemented based on current policies, practices & regulations and to
provide consistency and efficiencies where able.
During the envision and build phase of the Enterprise Resource Planning Human
Resources/Payroll module implementation, several inconsistencies were identified within the
Personnel Policies & Practices Resolution No. 98-394 and current County practice. In addition,
sections relating to benefits and leaves have not been updated in some time.
The proposed changes are recommended in order to clean up language in the PPPR and to
memorialize current County practice. Additional revisions may be forthcoming as additional
items are currently under review for interpretation and consistency.
OTHER AGENCY INVOLVEMENT
The Board of Supervisors Human Resources Committee concurs with this recommended action.
The proposed revisions were sent to all Unions, Associations and Management Council for
review and comment.
FINANCING
This action has no fiscal impact.
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SIGNED BOARD REPORTX��"��Prepared by:
imberley Moore
Supervising HR Analyst
July 19, 2010
Att: Attachment A
cc: Mike Miller, Auditor-Controller
All Department Heads
All Personnel Analysts
Approved by:
nda
Assistant County Administrative Officer
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ATTACHMENT - A�X��"��ATTACHMENT A
VI. EMPLOYEE / BARGAINING UNITS
Unit S
Registered Nurses representation unit as designated by the Board and the Administrative Officer.
Unit U
Contract Physicians representation unit as designated by the Board and the Administrative Officer.
A.1 BASIC SALARY PLAN AND HOURLY CONVERSION
A.1.10 Confidential Z Unit) and Court Reporters, Supervisor's Clerical Assistants Unit P)
Salary Adjustments
All classifications assigned to employee Units P and Z shall receive the same
general benefits and salary adjustments including step increases), in accordance
with those negotiated by the Supervisory F) and General J) Units. Unit P and Z
special benefits and salary adjustments may also be implemented in addition to
those obtained through the collective bargaining efforts of Units F and J.
A. 1.11.3 Adjustment of Step Eligible Date
An unpaid leave of absence by an employee, which exceeds thirty 30) calendar
days, shall not constitute service for advancement to the next highest step. An
employee's date of eligibility for advancement to a higher step shall be advanced
the number of days of unpaid leave of absence in excess of thirty 30). An
exception to this subsection shall be made for any leave of absence granted for
injuries or illness suffered by an employee in the course of County employment,
provided the employee is drawing temporary disability for such injuries or illness
under workers' compensation. In such instances, the employee's eligibility date for
step advancement shall not be adjusted.
A.4 INCREASES WITHIN SALARY RANGE
A.4.5 Adjustment of Step Eligible Date
An unpaid leave of absence by an employee which exceeds thirty 30) calendar
days shall not constitute service for advancement to the next highest step. An
employee's date of eligibility for advancement to a higher step shall be advanced
the number of days of unpaid leave of absence in excess of thirty 30). An
exception to this subsection shall be made for any leave of absence granted for
injuries or illness suffered by an employee in the course of County employment,
provided the employee is drawing temporary disability for such injuries or illness
under workers' compensation. In such instances, the employee's eligibility date for
step advancement shall not be adjusted.
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ATTACHMENT - A�X��"��A.5 SALARY ON CHANGE OF CLASS OR POSITION
A.5.7 Temporary Working Out Of Class Assignment
b) Miscellaneous Employees
When an employee in Units F, 14, X, Y or Z is assigned to and performs all of
the duties of a higher permanent position in a classification whose salary range is at
least ten percent 10%) higher than the range of the employee's regular
classification, that employee shall be compensated at the step in the higher
classification that provides an increase to the assigned employee of at least five
percent 5%). Such assignment shall not change the unit designation or other
benefits of the assigned employee
to the higher class shall be usea The assignment must be for over twenty 20)
consecutive working days. Such additional compensation shall begin on the
twenty-first 21st) working day after the assignment to the duties of the higher
vacant position.
A.8 OVERTIME
A.8.4.1 General Employees' Overtime
For Unit Z, overtime shall be defined as time actually worked in excess of forty
40) hours in a work week except for those departments listed below for which
overtime shall be defined as time actually worked in excess of eighty 80) hours in a
pay period. In administering this article with respect to employees in Unit Z, time
worked for purposes of determining eligibility for overtime shall include paid time
in holiday, vacation or compensatory time off status. Those departments for which
the overtime standard is eighty 80) hours in a pay period are:
Gemmunieations
Natividad Medical Center
Parks Do artm nt
Probation Department
Sheriffs Department
A. 8.5. 1 General Overtime Provisions
Except as otherwise provided herein, employees in overtime eligible classes, as
designated by a YN" in the column titled OT FLSA" on the classification table
shall be compensated for overtime authorized by their appointing authority by either
1) compensatory time off at the rate of one and one-half 1-1/2) hours credit for
each hour of overtime, or, 2) in cash at the rate of one and one-half 1-1/2) times the
employee's base rate of pay.
The method of compensation shall be determined by the appointing authority after
consultation with the affected employee, except that an employee in Unit Z shall
not be allowed to accumulate more than six4~-eighty 680) hours of compensatory
time off, above which maximum all overtime compensation shall be paid in cash.
DepaAment.
he
P
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ATTACHMENT - A�X��"��A.8.5-4 Special Overtime Provisions for Communications perationsM^nager Deleted
eempensa4ed at the erti"ne pay rat plicab
s"te'd base rate of'pay
A.9 SPECIAL PAY PRACTICES
A.9.15 Assistant rccrrto, of and Building cnr Planning un lasp�cctio
rrc~rr
ter-
Deleted
individuals in the elassifieation of Assistant Pir-eetor of Planning and Buikli-ftg
0
A.9.17 Educational Stipend X Unit
Any permanent*-- X Unit member who has earned a college degree Bachelor's or
higher) from an accredited institution will receive additional compensation at 2% of
the base hourly wage. This stipend became effective January 1, 2008, based upon
X Unit hourly wages only. Employees who are not permanently assigned to an X
Unit classification actin working out of class", seasonal, Limited Term, etc.) are
not eligible for this stipend.
Employees are awarded the 2% Educational Stipend one of two ways:
1) Permanent, acting and new-hire X Unit employees possessing Bachelor's
degrees or higher must provide a copy of the degree or other suitable
documentation) that will be maintained in the official employee file; or
* Acting X Unit members all benefits afforded to p nt X T n t r-eeeive
A.10 DEPARTMENT AND ASSISTANT DEPARTMENT HEAD''-S
A.10.1
Department Heads Designated
The following management classes are hereby designated as department heads:
11A02 Agricultural Commissioner
11 B01 Assessor-County Clerk-Recorder
10B02 Auditor-Controller
10A01 Board of Supervisors Chairman
10A02 Board of Supervisors Member
11A06 Chief Probation Officer
11A30 Clerk of the Board of Supervisors
11 A01 County Administrative Officer
11 A04 County Counsel
11 A05 County Librarian
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ATTACHMENT - A�X��"��11A03 Director of General Services
11A26 Director of Child Support Services
14A26 Director of Emergency Communications
11A09 Director of Health Services
12E18 Director of Information Technology
11Al l Chief Ranger/Parks Director
11A29 Director of Planning
11A28 Director of Building Services
11A12 Director of Social Services
I OB04 District Attorney
14B25 Equal Opportunity Officer
11A15 General Manager Water Resources Agency
11 A25 NMC Hospital Chief Executive Officer
11 A 18 Public Defender
11 A 19 Public Works Director
11A20 Registrar of Voters
11A27 Resource Management Agency Director
1OB05 Sheriff-Coroner
10B06 Treasurer-Tax Collector
60U20 Military & Veteran's Affairs Officer
A. 10.2 Assistant Department Heads Designated
The following management classes are hereby designated as assistant department
heads:
12C01 Assistant Agricultural Commissioner
12A15 Assistant Assessor-Valuation
12A02 Assistant Auditor-Controller
12C35 Assistant Chief Probation Officer
12E03 Assistant County Administrative Officer
12A05 Assistant County Clerk Recorder
12C38 Assistant County Counsel
16C92 Assistant Director of Information Technology
12C19 Assistant Director of Planning
12C13 Assistant Director of Social Services
16092 Assistant t' Systems D +
X72.- CI~72T~0000r
12C11 Assistant Public Defender
12C41 Assistant Public Works Director
12C14 Assistant Registrar of Voters
12A24 Assistant Treasurer-Tax Collector
12E01 Chief Assistant County Administrative Officer
12C39 Chief Assistant County Counsel
12A03 Chief Assistant District Attorney
2OB97 Chief Deputy Auditor Contr-elle
12A10 Chief Deputy Sheriff
12C40 Deputy Director Resource Management Agency
12C36 Deputy General Manager Water Resources Agency
14K24 Director of Environmental Health
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ATTACHMENT - A�X��"��12C42 Emergency Communications Operations Manager
12C29 NMC Hospital Assistant Administrator
14C60 Hospital Chief Financial officer
14K43 Hospital Chief Information Officer
54B70 Hospital Chief Medical Officer
12C28 Hospital Chief Nursing Officer
12002 Parks Operations Manager-
12A13 Undersheriff
14K27 Zoning Administrator
A.10.3 Expense Allowance
The Auditor-Controller is hereby directed to pay eligible employees a monthly
expense allowance for incidental expenses not ordinarily subject to remuneration by
claim. Effective January 1, 2007, the monthly expense allowance for incumbents of
elected department head classes shall be two hundred sixty two dollars and fifty
cents $262.50) monthly. Effective January 1, 2007, the monthly expense
allowance for incumbents of department head classes shall be fifty-four dollars and
seventeen cents) 54.17) monthly and the monthly expense allowance for
incumbents of all other classes in Units X and Y shall be forty-five dollars and
eighty-four cents 45.84) monthly. Expense allowance shall be paid a+~the end on
the second pay period of each month.
A. 10.4 Eligibility for Expense Allowance
Employees are eligible to receive the monthly expense allowance prescribed in this
article for each calendar month during which they occupied an eligible class and
were in a paid status during the pay period in which the expense allowance is paid.
A.20 LIFE INSURANCE AND ACCIDENTAL DEATH AND DISMEMBERMENT AD&D)
A.20.1 General Provisions
The County shall provide insurance coverage for eligible County employees
pursuant to the following schedule:
Coverage Employee Units
LIFE AD&D
$ 10,000 $10,000 A, 13, M, N, and VII F, r K, P, R and Z
$20,000 $20,000 H, F, J, K, P, R, S and Z
$ 35,000 $35,000 A and B if no dependent coverage on County or
Union health insurance
$50,000 $50,000 C, D, E, G, L, 0, W, X, XL Y and elected officials.
An eligible employee is one who has completed six 6) months of continuous
service in a permanent or seasonal position, works at least twenty 20) hours per
week, and has met all other eligibility requirements contained in the current contract
between the County of Monterey and its current life insurance carrier. Life
insurance amounts will be reduced by fifty percent 50%) of the above listed
coverage at age seventy 70), and AD&D coverage will terminate at age seventy
70).
Notwithstanding the above provisions, an employee in group C, 0, X, XL, Y or Z
who meets all other requirements, shall be eligible for life insurance on the first day
of the month on/or following the date of employment.
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ATTACHMENT - A�X��"��A.20.2 Optional Additional Life instifeaiee Govefage Deleted
Sub:o~t condo~on~ e~ f the a +
employee e~� an inke
$100,000.00).
Employees in Units aaauj' vlvv~ elect uir a"' nt equal i.5 times their basie
P al., Z
annual salafy up to a maximum ef One Hundred Thousand $100,000.00).
ntal and A DR.D coverage is based upon avaaa.ua and L i,w
A.21 HEALTH, DENTAL AND OPTICAL INSURANCE
A.2 1.1 Provision of Health, Dental and Optical Insurance
The County shall provide health, dental, and optical insurance plans for enrolled
eligible County employees and officers in Units 0, S-X, XL and Y.
An enrolled eligible employee shall be defined as an employee appointed to a
permanent position and who works a minimum of twenty 20) hours per week or
forty 40) hours per biweekly pay period, or is on approved leave of absence in
conjunction with the Master's 7o�f~~S~o~cii~al Work Title IV-E Stipend Program.
Not withstanding the above, Unit Y Sher-iffs safety employees may elect to cease
B
and instead to t t be d by a plan by vY~..~a.aFj 1-Lloff 1ed by Oper�ti. Tvvul I N
and b[la~~a., 1_,v:
of this optien shall be subjeet to administfative dir-eetion and fules established by
behalf of all other- Unit Y employees.
n.L1 21.3 Health Insurance Stipend
L 1
Hems h
Deleted
A.21.3 Retiree Dental & Vision Benefits
A. Retiree Dental Coverage and Contribution Formula:
Employees in Units 0, P, X, XL, Y and Z who qualify for and contemporaneously
retire from active service draw a monthly annuity from CALPERS) from the
County on or after October 1, 2001, shall be provided an option of purchasing
dental insurance for themselves and eligible dependents in accordance with the
Administrative Procedures established by the County Administrative Officer, The
full premium shall be paid by the retiree. The rates shall be a fixed percentage
above the active employee rate as follows: Retiree Only premium shall be 33%
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ATTACHMENT - A�X��"��above the Employee Only rate. Retire + 1 rate shall be 31 % above the Employee +
1 rate, and the Retiree Family rate shall be 30% above the Employee Family Rate.
B. Retiree Vision Coverage and Contribution Formula:
Employees in Units 0, P, X, XL, Y and Z who qualify for and contemporaneously
retire from active service draw a monthly annuity from CALPERS) from the
County on or after October 1, 2001, shall be provided an option of purchasing
vision insurance for themselves and eligible dependents in accordance with the
Administrative Procedures established by the County Administrative Officer. The
full premium shall be paid by the retiree. The rates shall be a fixed percentage
above the active employee rate as follows: Retiree Only premium shall be 39%
above the Employee Only rate. Retire + 1 rate shall be 38% above the Employee +
1 rate, and the Retiree Family rate shall be 38% above the Employee Family Rate.
A.21.4 Health Insurance Plans: Flexible Benefits Plan & Alternative Benefit Option
Effective January 1, 2000, the County will provide medical insurance through the
Public Employees' Retirement System PERS) medical insurance program. All
rules, regulations and procedures with respect to plan eligibility, benefits, claims
payments and customer service procedures, etc. for the Ca1PERS plans are
established by Ca1PERS. The County makes no representations or guarantees
whatsoever with respect to the Ca1PERS health insurance plans.
Retired employees, dependent upon group coverage conditions, may be eligible for
group health care coverage. If a retired employee meets all eligibility requirements
and requests health insurance coverage, effective January 1, 200010, the County
will contribute sixteeft one hundred and five dollars $1605) toward the monthly
premium for eligible retirees enrolled in either NMCEHP or a PERS health insurance
program. EffVV~i,v December 2003 1ctive DecembVer 2003 for the Janua^, 2004 the 11
contribution will be $32.20 on Effective December 2004 2010 for the
January 2095-2011 premium), the County's contribution will be increased as
directed by Ca1PERS in accordance with SB 1464.
A.21.4.1 Flexible Benefits Plan Units D, E, L, 0, X, XL and Y
A. General Provisions
The County will make available a Flexible Benefits Plan to all
permanent employees. Permanent employees may elect from the
following optional benefits:
Employee medical coverage under Ca1PERS any ether County
offered health pl.,
Dependent medical coverage under CalPERS or- any other- County
off-efed health plan.
No medical coverage
Employee dental coverage under the County's self-funded plan
Dependent dental coverage under the County's self-funded plan
No dental coverage
Employee vision coverage under VSP
Dependent vision coverage under VSP
No vision coverage
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A-U02
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FO21330-U03
FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89586-U03
AI93789-U03
DO94034-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
7/29/2010-U04
RIVASR-U04
15369-U05
11-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
TO-U07
AMEND-U07
PERSONNEL-U07
POLICIES-U07
PRACTICES-U07
RESOLUTION-U07
NO.-U07
98-394-U07
TO-U07
AMEND-U07
VARIOUS-U07
SECTIONS-U07
105-ADMINISTRATION-U08
SILVA-U09
JANET-U09
SILVAJ-U10
7/19/2010-U011
TO-U012
MAKE-U012
CHANGES-U012
CONSISTENT-U012
ENTERPRISE-U012
RESOURCE-U012
PLANNING-U012
PROJECT,-U012
AS-U012
PREVIOUSLY-U012
APPROVED-U012
BY-U012
HR-U012
COMMITTEE,-U012
AS-U012
INDICATED-U012
IN-U012
ATTACHMENT-U012
A;-U012
B.-U012
AUTHORIZE-U012
AUDITOR-CONTROLLER-U012
TO-U012
IMPLEMENT-U012
TERMS-U012
OF-U012
AMENDMENT.-U012
ATTACHMENT - A�X��"�� Any other eligible optional benefits which may be made available by
the County through this Flexible Benefits Plan
Health Insurance Contribution
Effective December 2003 2009 for the January 20042010 premium),
the County's maximum non-elective contribution to the Flexible Benefits
Plan for health insurance coverage will be $0105.00 monthly.
Effective December 20042010 for the January 200511 premium), the
County's maximum non-elective contribution to the Flexible Benefits
Plan for health insurance coverage will be increased as directed by
Ca1PERS in accordance with SB 1464.
C. County Elective Contributions
The County maximum monthly elective contribution for 2010 based on
enrollment in PERChoice Northern Region is shown below. The to-an
rolled employee's Flexible Benefits Plan rates vary according to
region of enrollmentspending fund f r 2006
Medical Full-Time Part-Time*
Enrollment Permanent Permanent
Employee Only $72455.047 $36277.074
Employee Plus One Dep. $830933.247 $44-566.4-74
Employee Plus Family $9291075.9927 $464537.6064
*Part-time defined as scheduled to work a minimum of 40 forty hours), but less than 64 sixty-four) hours
per pay period.
n
200
906 the J
a
uary
Medical F
ll Tim P
tTi
*
Enrolls u
e
P
rm
n
t ar
me
P
t
Em
lo
ee Onl e
a
en
$760
46 ermanen
$380
23
p
y
y
Em
lo
ee Plus One De
$919
25
$459
63
p
y
p.
Em
lo
ee Plus Famil
1049
52
$524
76
p
y
y
\.
Ef ctive December 2006 for the januar-y 2007 insur-a
The County shall iaava vu."iv the Flexible
County aaa.
a the Benefits Plan Full Time
E)n Rates by 0% of thcncre e CY 2006 rates
lciavrlment
0C
808i
The CoUna~'~ shall t shall increase the Flexible Benefits Plan Full T
iV
Elective Contribution Rates 1001% of the increase CY 2007 rates
tt,
ys CY 2008 rates) in PefsGheiee out peek et eests due to
Ca1PERS pr create
llment.
cmvl
Any balance of elective funds remaining after the employee elects health
insurance may be utilized, at the employee's discretion, toward the
purchase of dependent health, dependent dental or dependent vision
insurance and/or any other eligible optional benefits which may be made
Page 8of16
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FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89586-U03
AI93789-U03
DO94034-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
7/29/2010-U04
RIVASR-U04
15369-U05
11-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
TO-U07
AMEND-U07
PERSONNEL-U07
POLICIES-U07
PRACTICES-U07
RESOLUTION-U07
NO.-U07
98-394-U07
TO-U07
AMEND-U07
VARIOUS-U07
SECTIONS-U07
105-ADMINISTRATION-U08
SILVA-U09
JANET-U09
SILVAJ-U10
7/19/2010-U011
TO-U012
MAKE-U012
CHANGES-U012
CONSISTENT-U012
ENTERPRISE-U012
RESOURCE-U012
PLANNING-U012
PROJECT,-U012
AS-U012
PREVIOUSLY-U012
APPROVED-U012
BY-U012
HR-U012
COMMITTEE,-U012
AS-U012
INDICATED-U012
IN-U012
ATTACHMENT-U012
A;-U012
B.-U012
AUTHORIZE-U012
AUDITOR-CONTROLLER-U012
TO-U012
IMPLEMENT-U012
TERMS-U012
OF-U012
AMENDMENT.-U012
ATTACHMENT - A�X��"�� available by the County through this Flexible Benefits plan. The use of
any elective contributions toward the purchase of the benefits stated
above is subject to the employee first selecting employee health
insurance coverage under Ca1PERS- or or aother- County offered health
any u
plan.
Elective Contribution Payout
For each month that the County elective contribution is not used by an
employee to obtain benefit options under this plan, the full amount of
funds not utilized shall be paid out, provided the employee has
purchased at least individual only health insurance through CaIPERS
OUR
A.21.4.2 Alternative Benefit Option Units 0, S X, XL and Y
A.23 PROFESSIONAL ORGANIZATION MEMBERSHIP AND EMPLOYEE JOB
ENHANCEMENT
Elected Officials and permanent employees in Units Y and X shall be paid a Professional
Expense Stipend of Four Hundred Dollars $400) the first full pay period of each calendar year.
Employees must be in paid status during the pay period in which the stipend is paid in order to
be eligible. Eligible employees who are scheduled to work 40 hours or less per pay period shall
receive one-half the Professional Expense Stipend.
A.24 HOLIDAYS
A.24.1 Holidays Listed
Except as noted in section A.24.4 below, the following listed days shall be observed
as legal holidays by the County of Monterey:
New Year's Day
Dr. Martin Luther King, Jr. Day
Presidents Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day After Thanksgiving Day
Christmas Eve*
Christmas Day
January 1st
January 15th
Third Monday in February
Last Monday in May
July 4th
First Monday in September
November 11th
Fourth Thursday in November
Fourth Friday in November
December 24tn*
December 25th
The enumeration of the actual date of the holiday in the right hand column above is
for general information only and not necessarily controlling. The Board of
Supervisors or the County Administrative Officer may designate that the actual
holiday be observed on a different date in order to conform to the date of
observance by the State of California or for administrative convenience.
Page 9 of 16
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U02
A-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89586-U03
AI93789-U03
DO94034-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
7/29/2010-U04
RIVASR-U04
15369-U05
11-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
TO-U07
AMEND-U07
PERSONNEL-U07
POLICIES-U07
PRACTICES-U07
RESOLUTION-U07
NO.-U07
98-394-U07
TO-U07
AMEND-U07
VARIOUS-U07
SECTIONS-U07
105-ADMINISTRATION-U08
SILVA-U09
JANET-U09
SILVAJ-U10
7/19/2010-U011
TO-U012
MAKE-U012
CHANGES-U012
CONSISTENT-U012
ENTERPRISE-U012
RESOURCE-U012
PLANNING-U012
PROJECT,-U012
AS-U012
PREVIOUSLY-U012
APPROVED-U012
BY-U012
HR-U012
COMMITTEE,-U012
AS-U012
INDICATED-U012
IN-U012
ATTACHMENT-U012
A;-U012
B.-U012
AUTHORIZE-U012
AUDITOR-CONTROLLER-U012
TO-U012
IMPLEMENT-U012
TERMS-U012
OF-U012
AMENDMENT.-U012
ATTACHMENT - A�X��"��
* Christmas Eve shall be observed as a holiday for employees in Units P, X, XL, Y
and Z only in those years in which Christmas Eve falls on a Monday, Tuesday,
Wednesday or Thursday.
A.24.3 Compensation for Holidays Worked
Except as noted below, permanent or seasonal Unit P & Z non-exempt employees
who work on a holiday shall be entitled to compensatory time off CTO) on an
hour-for-hour basis for up to eight 8) hours of such work on a holiday, unless the
employee is paid in lieu of holiday time off in cash, in which case no compensatory
holiday time off shall be granted. The decision as to whether the compensation for
working the holiday shall be in the form of CTO or cash shall be made by the
appointing authority after consulting the affected employee(s).
A.24.6 Eligibility for Holiday Compensation
In order to receive any form of compensation i.e. time or pay) for a holiday, an
employee must be an employee on the date of the holiday and be in a paid status fef
holiday.
on the work day immediately prior to the
A.24.8 Floating Holiday
Eligible employees in Units P, X, XL, Y and Z shall receive one floating holiday
per calendar year which may be taken before or by December 31 of each year. This
holiday will not carry over from year to year and no compensation will be paid for
this unused holiday at termination. The floating holiday will be credited on a pro
rata basis according to the employee's regularly scheduled hours and may not be
taken in increments less than the full amount credited.
A.25 VACATION
A.25.1 Vacation Accrual Rates
a) Employees in supervisory classifications in Unit Z employees shall accrue
vacation at the same rate as Unit&4-and F emp leyees. All other employees in Unit
Z and employees of Unit P shall accrue vacation at the same rate as Unit J.
b) No vacation shall be credited for leaves of absence without pay exceeding one-
half 1/2) of the employee's normally scheduled working days or f r time when an
a1i
on 48500
aBe
989
1
c) Employees n Management Units X Y, who hired after- August 29, 198-9-,
l 7
Page 10 of 16
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ATTACHMENT-U02
U02
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FO21330-U03
FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89586-U03
AI93789-U03
DO94034-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
7/29/2010-U04
RIVASR-U04
15369-U05
11-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
TO-U07
AMEND-U07
PERSONNEL-U07
POLICIES-U07
PRACTICES-U07
RESOLUTION-U07
NO.-U07
98-394-U07
TO-U07
AMEND-U07
VARIOUS-U07
SECTIONS-U07
105-ADMINISTRATION-U08
SILVA-U09
JANET-U09
SILVAJ-U10
7/19/2010-U011
TO-U012
MAKE-U012
CHANGES-U012
CONSISTENT-U012
ENTERPRISE-U012
RESOURCE-U012
PLANNING-U012
PROJECT,-U012
AS-U012
PREVIOUSLY-U012
APPROVED-U012
BY-U012
HR-U012
COMMITTEE,-U012
AS-U012
INDICATED-U012
IN-U012
ATTACHMENT-U012
A;-U012
B.-U012
AUTHORIZE-U012
AUDITOR-CONTROLLER-U012
TO-U012
IMPLEMENT-U012
TERMS-U012
OF-U012
AMENDMENT.-U012
ATTACHMENT - A�X��"��
A.2 G. 4 V.,e..r.ti.,x~. l Limit When in an Act' D l
A.25.4 on a A i~~x u.~ vxx
Deleted
Assignment,-" to
a elass having a highef vaeatien aeefual maximum than his/her- fegulaf class, the
employee shall enjoy the highef vaeation aeefual limit during the period of-the
A.25.7 Vacation for Temporary Employees
a) A temporary employee who is appointed to a permanent position
following at least thirteen 13) successive pay periods in paid status as a temporary
employee without a break in paid status of more than one 1) pay period shall be
credited with vacation accrual on the following basis:
1) Three and eightseven-tenths 3.57) hours of vacation shall be credited for each
full eighty 80) hours on paid status.
A.27 SICK LEAVE
A.27.1 Miscellaneous Employees' Sick Leave
a). Effective January 19, 1985, the following sick leave accrual rates shall apply to
permanent employees in Unit Z.
Hired before January 19, 1985: Accrue at the rate of three and eightseven-tenths
3.57) hours per pay period;
hired on or after January 19, 1985: Accrue at the rate of three and two
3.208) hours per pay period.
b) Permanent employees in Unit P shall accrue sick leave at the rate of three
and eightseven-tenths 3.57) hours per pay period.
A.27.9 Sick Leave for Temporary Employees
A temporary employee who is appointed to a permanent position following at least
thirteen 13) successive pay periods in paid status as a temporary employee without
a break in paid status of more than one 1) pay period shall be credited with sick
leave accrual on the following basis:
a) Three and two oeight-hundredths 3.08) hours of sick leave shall be
credited for each full eighty 80) hours on paid status.
A.27.1-2 Modified Work Program for Exempt Employees
Page 11 of 16
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FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89586-U03
AI93789-U03
DO94034-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
7/29/2010-U04
RIVASR-U04
15369-U05
11-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
TO-U07
AMEND-U07
PERSONNEL-U07
POLICIES-U07
PRACTICES-U07
RESOLUTION-U07
NO.-U07
98-394-U07
TO-U07
AMEND-U07
VARIOUS-U07
SECTIONS-U07
105-ADMINISTRATION-U08
SILVA-U09
JANET-U09
SILVAJ-U10
7/19/2010-U011
TO-U012
MAKE-U012
CHANGES-U012
CONSISTENT-U012
ENTERPRISE-U012
RESOURCE-U012
PLANNING-U012
PROJECT,-U012
AS-U012
PREVIOUSLY-U012
APPROVED-U012
BY-U012
HR-U012
COMMITTEE,-U012
AS-U012
INDICATED-U012
IN-U012
ATTACHMENT-U012
A;-U012
B.-U012
AUTHORIZE-U012
AUDITOR-CONTROLLER-U012
TO-U012
IMPLEMENT-U012
TERMS-U012
OF-U012
AMENDMENT.-U012
ATTACHMENT - A�X��"��
A.28 STATE DISABILITY INCOME PROTECTION PLAN
A.28.1 Miscellaneous Employees' State Disability Income Protection Plan
Employees in Units P and Z shall participate in the State Disability Income SDI)
Protection Plan and pay for said plan through payroll deduction.
A.28.2 Per-diem and Temporary Employees' State Disability Income Protection Plan
Per-diem and temporary employees shall participate in the State Disability Income
SDI) Protection Plan and pay for said plan through payroll deduction.
A.30 MANAGEMENT ANNUAL LEAVE AND INCOME PROTECTION PLAN
A.30.1 Eligible Employees
Permanent employees in Units X and Y,
exeept elected officers, and Limited Term employees in Unit XL shall be eligible
for annual leave under the provisions of this article. Elected officers shall not be
eligible for annual leave.
Part-time permanent employees in Units X and Y, and Limited Term employees in
Unit XL shall be eligible for annual leave on a pro rata basis according to their
regularly scheduled hours.
A.30.2 Accrual Rate Limit
a) Eligible employees in Units X and Y shall accrue annual leave on the
following basis:
Years of Completed
Continuous County Service Annual Leave Accrual
Up to two 2) years 23 days
More than two 2) years 25 days
More than six 6) years 27 days
More than ten 10) years 30 days
More than fifteen 15) years 32 days
More than eighteen 18) years 33 days
More than twenty 20) years 34 days
More than twenty-five 25) years 37 days
A maximum of eight hundred fifty 850) hours of annual leave may be accrued after
which no further accrual shall be made until the employees' accrual is reduced to
below eight hundred fifty 850) hours by the use of annual leave. Annual leave
shall be earned on the basis of each biweekly pay period worked from the beginning
of the biweekly pay period following the permanent appointment into a position in a
class that is included in either Unit X or Y. Neither shall any annual leave be
credited for any pay period during which an employee is on any non-paid status
exceeding one-half 1/2) of the employee's normally scheduled working days.
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AS89582-U03
AS89586-U03
AI93789-U03
DO94034-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
7/29/2010-U04
RIVASR-U04
15369-U05
11-U06
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TO-U07
AMEND-U07
PERSONNEL-U07
POLICIES-U07
PRACTICES-U07
RESOLUTION-U07
NO.-U07
98-394-U07
TO-U07
AMEND-U07
VARIOUS-U07
SECTIONS-U07
105-ADMINISTRATION-U08
SILVA-U09
JANET-U09
SILVAJ-U10
7/19/2010-U011
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CONSISTENT-U012
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RESOURCE-U012
PLANNING-U012
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IMPLEMENT-U012
TERMS-U012
OF-U012
AMENDMENT.-U012
ATTACHMENT - A�X��"��
b) Eligible employees in Unit XL shall accrue annual leave on the following
basis:
Years of Completed
Continuous County Service Annual Leave Accrual
0 2 years 23 days
2 6 years 25 days
A maximum of three hundred sixty-eight 368) hours of annual leave may be
accrued after which no further accrual shall be made until the employees' accrual is
reduced to below three hundred sixty-eight 368) hours by the use of annual leave.
Annual leave shall be earned on the basis of each biweekly pay period worked from
the beginning of the biweekly pay period following the appointment into a Limited
Term assignment. Neither shall any annual leave be credited for any pay period
during which an employee is on any non-paid status exceeding one-half 1/2) of the
employee's normally scheduled working days.
A.30.4 Annual Leave Usage
a) Each appointing authority shall be responsible for scheduling the annual leave
periods of his/her employees in such a manner as to achieve the most efficient
functioning of the department or agency and of the County service. The appointing
authority shall determine when annual leave will be taken.
Policy Statement: All eligible employees in the annual leave program are expected
to use at least eighty 80) hours of annual leave in each calendar year following the
calendar year in which they are appointed.
When unscheduled usage of annual leave occurs, verification of reason for absence
may be required of the employee. Further, employees claiming illness or injury
may be required to furnish a certificate issued by a licensed physician or other
satisfactory evidence of illness. Any person absent from work shall notify his/her
department or division head at the beginning of the first day of such leave and as
often thereafter as directed by the department or division head. The County
Administrative Officer or the department head may request that a medically trained
employee verify the employee's illness by a visit to the employee's residence or may
invoke the provisions of section 11 entitled Physical Fitness Examination" of the
Personnel Policies and Practices Resolution.
b) Employees in Management Units X & Y, who are hired after August 29, 1989, may
borrow up to twelve 12) days of annual leave during their first six 6) months of
employment with the County. Use of annual leave shall be subject to the
requirements set forth in paragraph a) above. Repayment of borrowed annual leave
shall be at the rate of four 4) hours per pay period, and shall commence in the first
pay period after six 6) months of employment, unless different arrangements are
made with the appointing authority and approved by the Auditor-Controller. In the
event an employee leaves County employment prior to the completion of repayment
of borrowed annual leave, the amount of time remaining unpaid shall be deducted
from the employee's final check.
A.30.8 Use of Annual Leave When Permanently Incapacitated
Annual leave shall not be used to continue the salary of any eligible employee after
it has been determined by the Medical D' at N t a a Medical Center- a
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AS89582-U03
AS89586-U03
AI93789-U03
DO94034-U03
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DOCUMENTS-U03
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POLICIES-U07
PRACTICES-U07
RESOLUTION-U07
NO.-U07
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AMEND-U07
VARIOUS-U07
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SILVA-U09
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SILVAJ-U10
7/19/2010-U011
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MAKE-U012
CHANGES-U012
CONSISTENT-U012
ENTERPRISE-U012
RESOURCE-U012
PLANNING-U012
PROJECT,-U012
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AS-U012
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TERMS-U012
OF-U012
AMENDMENT.-U012
ATTACHMENT - A�X��"��qualified medical examiner that such officer or employee is permanently
incapacitated for a return to County employment.
A.30.9 Disability Income Protection Plan
Any employee, except elected officers receiving Disability Income Protection Plan
payments for a temporary disability, may use accumulated paid leave accruals to
augment this benefit by an amount that will bring their total payment up to their
basic salary exclusive of any special or premium pay shall be placed on leave of
absenee without pay until the employee recovers or a determination is made in
accordance with the plan that the disability is permanent.
9P
shall apply:
Deleted
pef year. The total annual lea~ve aeefttal limit shall be four hundred 400) houfs.
his/her hourly base rate set f th herein for- each hour he sells back to the County.
There shall be a sixty(60\ lendar day elimination Period ffem the sta
af
shall apply to the l. of Comfflissionef.
A.35 PROFESSIONAL LEAVE
e MOU
A.35.1 U epresented Attorneys Prvns.onal Leave
y
possible.
B
in
5 g in the fiscal year- in which they hired.
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ATTACHMENT - A�X��"��Professional leave fifne may be seheduled in the same manner- vaeation 6 i
aM
A.35.21 Management Professional Leave
Employees in Units X, XL and Y shall be granted ten 10) days of professional
leave on January 1 of each year. Effective September 1, 1984, Eemployees
permanently hired or promoted into a classification in Units X or Y or appointed to
a Limited Term position in Unit XL shall, on the first pay period concurrent with or
following their date of hire, be given a pro rata amount--to the nearest full hour--of
professional leave based on the number of pay periods remaining in the calendar
year in which they became Units X, XL or Y employees i.e., hired at the beginning
of pay period No. 8: 26-7=19, 19/4026x80=9-58 hours) but in no event shall
less than eight 8) hours be credited.
A.38 BOARD OF SUPERVISORS STAFF ASSISTANTS
A.38.1 Board Member Staff Assistants
Each member of the Board of Supervisors may exercise any of the following
options:
Appoint an employee to a permanent County position in the class of Principal
Board of Supervisors Aide or in a lower paid class in the clerical class family.
All employees appointed by members of the Board of Supervisors, under the
provisions of this article, shall serve at the pleasure of the Board member making
said appointment and shall be exempt from the requirements of Sections A.2.1 and
A.4.1 through A.4.5.
All appointments made pursuant to this article shall terminate when the appointing
Board member leaves office unless a vacancy occurs during the term of the Board
member making the appointment, in which case the appointment shall continue
until a new Board member has taken office or the Board of Supervisors provides
otherwise for the filling of that Principal Board of Supervisors Aide or Clerical
Assistant position.
Appoint temporary employees at a salary rate not to exceed the fifth-seventh step of
the salary range for the Board of Supervisors Aide provided that in no case shall the
total amount paid for temporary services exceed a full-time monthly equivalent of
the fifth-seventh step of the salary range for Principal Board of Supervisors Aide.
Secure administrative or clerical services to be paid by claim provided that the
hourly and monthly salary limits described in paragraph b) above are not exceeded.
A.38.2 Board Chairman Clerical Assistance
The Chairman of the Board may appoint additional temporary employees or secure
additional services at a salary rate which in the aggregate, on an annual basis, will
not exceed an amount equivalent to one-half 1/2) time of the annual fifth-seventh
step salary of an Office Assistant II T ypist Clerk II
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