Title
Authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 8 to the Agreement (A-10639) with Johnson Controls for Repair and Maintenance Services on Mechanical Control Systems, Building Automation for HVAC Systems and Variable Frequency Drives (VFD's) at NMC, extending the Agreement to June 30, 2014 and adding $110,000 for a revised total Agreement amount not to exceed $684,000 in the aggregate.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 8 to the Agreement (A-10639) with Johnson Controls for Repair and Maintenance Services on Mechanical Control Systems, Building Automation for HVAC Systems and Variable Frequency Drives (VFD's) at NMC, extending the Agreement to June 30, 2014 and adding $110,000 for a revised total Agreement amount not to exceed $684,000 in the aggregate.
SUMMARY/DISCUSSION:
Johnson Controls provides repair and maintenance services for NMC's mechanical controls, building automation system, and variable frequency drives.
Johnson Control's propriety Metasys building automation system monitors and controls various building mechanical and electrical system functions critical for regulatory compliance, infection control, and patient and staff safety. These systems and components are regulated and audited by the Joint Commission and the state of California through Title 22 and Title 24. The systems are also vital to supporting equipment and processes in the Laboratory, Radiology, and the Pharmacy.
The Metasys system also provides monitor and control functions for the medical center's heating, ventilation, and air conditioning systems serving patient care and staff areas.
Johnson Controls has provided maintenance and repair on the Metasys since its installation at NMC in 2006. A Sole Source Justification Form has been added to the agreement explaining that the Metasys System is a proprietary system owned by Johnson Controls. As such, Johnson Controls is the only authorized vendor for repair and maintenance with the Metasys System.
Annual spend over the last three fiscal years are as follows:
FY 2009/10 $70,813
FY 2010/11 $70,000
FY 2011/12 $98,910.28
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Amendment No. 8 as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Amendment No. 8 as to fiscal provisions. The Amendment No. 8 has also been reviewed and approved by Natividad Medical Center's Board of Trustees.
FINANCING:
The cost for this Amendment No. 8 is $110,000 and is included in the Fiscal Year 2013/2014 Recommended Budget. There is no impact to the General Fund.
Prepared by: Ray Padilla, Interim Director of Engineering and Safety, 783-2602
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Amendment No. 8, Original Agreement, Amendments 1, 2, 3, 4, 5, 6, and 7
Attachments on file with the Clerk to the Boards Office