COMPLETED BOARD ORDER�"y��39
Before the Board of Supervisors in and for the
County of Monterey, State of California
Budget No: 09/10 134
a. Approve the transfer of $30,000 to the Lake San Antonio and San Lorenzo Park
Improvements Re-Roof Buildings project from Capital Projects Fund, Fund 402,
Unit 8174, Account 7521 Unspecified-Needs Board Approval) and allocate to
Facilities Project Fund, Fund 401, Unit 8184, Appropriation Unit RMA004;
b. Direct the Auditor-Controller to move appropriations in the amount of $30,000 within
Capital Projects Fund, Fund 402, Unit 8174, Appropriation Unit RMA014, from
Account 7521 Unspecified Needs Board Approval) to Account 7614 Operating
Transfers Out); and
c. Direct the Auditor-Controller to amend the FY 2009-10 budget by increasing revenue
and appropriations to Facilities Project Fund, Fund 401, Unit 8184, Appropriation
Unit RMA004, Accounts 5940 and 6311, Operating Transfers-In and Buildin s and
Improvements Maintenance, respectively) in the amounts of $30,000 4/5t vote
required).
Upon motion of Supervisor Parker, seconded by Supervisor Armenta, and carried by those
members present, the Board hereby:
a. Approved the transfer of $30,000 to the Lake San Antonio and San Lorenzo Park
Improvements Re-Roof Buildings project from Capital Projects Fund, Fund 402, Unit
8174, Account 7521 Unspecified-Needs Board Approval) allocate to Facilities Project Fund,
Fund 401, Unit 8184, Appropriation Unit RMA004;
b. Directed the Auditor-Controller to move appropriations in the amount of $30,000 within
Capital Projects Fund, Fund 402, Unit 8174, Appropriation Unit RMA014, from Account
7521 Unspecified Needs Board Approval) to Account 7614 Operating Transfers Out); and
Fund 402 Unit 8174 Appropriation RMA014 Account 7521 $30,000 Decrease
Fund 402 Unit 8174 Appropriation RMA014 Account 7614 $30,000 Increase
c. Directed the Auditor-Controller to amend the FY 2009-10 budget by increasing revenue and
appropriations to Facilities Project Fund, Fund 401, Unit 8184, Appropriation Unit RMA004,
Accounts 5940 and 6311, Operating Transfers-In and Buildings and Improvements
Maintenance, respectively) in the amount of $30,000 4/5th vote required);
Fund 401 Unit 8184 Appropriation RMA004 Account 5940 $30,000 Increase
Fund 401 Unit 8184 Appropriation RMA004 Account 6311 $30,000 Increase
PASSED AND ADOPTED this 13th day of April, 2010, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Parker, Potter
NOES: None
ABSENT: None
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REQUIRED).-U012
COMPLETED BOARD ORDER�"y��39
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on April 13, 2010.
Dated: April 14, 2010 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By
Deputy
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SIGNED BOARD REPORTX��"y��MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: April 13, 2010 Consent AGENDA NO.:
SUBJECT: a. Approve the transfer of $30,000 to the Lake San Antonio and San Lorenzo
Park Improvements Re-Roof Buildings project from Capital Projects Fund,
Fund 402, Unit 8174, Account 7521 Unspecified-Needs Board Approval)
and allocate to Facilities Project Fund, Fund 401, Unit 8184, Appropriation
Unit RMA004;
b. Direct the Auditor-Controller to move appropriations in the amount of
$30,000 within Capital Projects Fund, Fund 402, Unit 8174, Appropriation
Unit RMA014, from Account 7521 Unspecified Needs Board Approval) to
Account 7614 Operating Transfers Out); and
c. Direct the Auditor-Controller to amend the FY 2009-10 budget by increasing
revenue and appropriations to Facilities Project Fund, Fund 401, Unit 8184,
Appropriation Unit RMA004, Accounts 5940 and 6311, Operating Transfers-
In and Buildings and Improvements Maintenance, respectively) in the
amounts of $30,000 4/5th vote required).
DEPARTMENT: RMA Public Works
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve the transfer of $30,000 to the Lake San Antonio and San Lorenzo Park
Improvements Re-Roof Buildings project from Capital Projects Fund, Fund 402, Unit
8174, Account 7521 Unspecified-Needs Board Approval) and allocate to Facilities Project
Fund, Fund 401, Unit 8184, Appropriation Unit RMA004;
b. Direct the Auditor-Controller to move appropriations in the amount of $30,000 within
Capital Projects Fund, Fund 402, Unit 8174, Appropriation Unit RMA014, from Account
7521 Unspecified Needs Board Approval) to Account 7614 Operating Transfers Out); and
c. Direct the Auditor-Controller to amend the FY 2009-10 budget by increasing revenue and
appropriations to Facilities Project Fund, Fund 401, Unit 8184, Appropriation Unit RMA004,
Accounts 5940 and 6311, Operating Transfers-In and Buildings and Improvements
Maintenance, respectively) in the amounts of $30,000 4/5th vote required).
SUMMARY/DISCUSSION:
The scope of work includes the removal and replacement of the existing roofs with a high
definition roof system at the General Store building, South Shore Lake San Antonio, and the
DeAnza Building, San Lorenzo Park, King City. On January 21, 2010, staff received bids. The
bids came in higher then anticipated, leaving the project with a $30,000 shortfall. If additional
funds are secured, the project will be awarded in April and construction completed in the
summer of 2010. The total project cost is $127,332, of which $60,000 is funded with
Proposition 40 funds and $37,332 from Fund 401 Unscheduled Repairs under $100,000" funds.
An additional $30,000 is needed to fully fund the project.
The Parks and Public Works departments have identified the condition of the San Antonio and
San Lorenzo Park Improvements Re-Roof Buildings project as a potential risk to health and
safety as well as a critical need to preserve the existing facilities.
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SIGNED BOARD REPORTX��"y��Transfer Capital Funds $30,000 for Park Improvements Re-Roof Buildings Project
April 13, 2010
Page 2
In May 2009, the Board of Supervisors approved an allocation of $238,220 in FY 07 Capital
Funds CF) to the 2610 San Antonio Entry Gate Replacement project. These funds currently
reside in Fund 402, Unit 8174, Account 7521 Unspecified-Needs Board Approval). The Parks
Department has expressed its desire to reallocate $30,000 of the $238,220 to fully fund the Lake
San Antonio and San Lorenzo Park Improvements Re-Roof Buildings project. This will leave
a balance of $208,220 for the 2610 San Antonio Entry Gate Replacement project.
In April 2010, the department will be recommending the Board approve the transfer of $40,000
of the previously programmed FY 07 CF to the 2610 San Antonio Entry Gate Replacement
project for the design/engineering, cost estimating, and project management activities. A
resulting architect's cost estimate will allow Parks and Public Works to determine whether to
adjust the scope of the project and or seek additional funds.
OTHER AGENCY INVOLVEMENT:
As of the writing of this report, this item is scheduled to go before the Budget Committee on
April 8, 2010 for support of the reallocation of CF to the Lake San Antonio and San Lorenzo
Park Improvements Re-Roof Buildings project. The Department of Public Works staff has
conferred with the Parks Department.
FINANCING:
There is no financial impact to the General Fund. The total project cost is $127,332. The project
will be funded with $60,000 from Proposition 40 funds, and $37,332 from Fund 401
Unscheduled Repairs under $100,000" funds. If approved, this allocation of $30,000 from
FY07 CF monies will fully fund the project. Board approval is required to transfer funds from
Fund 402, Unit 8174, Account 7521 Unspecified-Needs Board Approval) to Fund 401, Unit
8184, Appropriation Unit RMA004, Account 5940 and 6311 Operating Transfers In, and
Buildings and Improvements Maintenance, respectively). Upon execution of this action, the
2610 San Antonio Entry Gate Replacement project will have a remaining balance of $208,220.
Yazdan T. Emrani, P.E.
Director of Public Works
Dated: April 6, 2010
Attachments: Board Order; Budget Sheet; Location Map 1; Location Map 2
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PROJECT BUDGET�X��"y��MONTEREY COUNTY DEPARTMENT OF PUBLIC WORKS
Lake San Antonio and San Lorenzo Park Improvements Re-Roof Buildings
Concessions Building, 2610 San Antonio Rd., Bradley
DeAnza Building, 1160 Broadway St., King City
Project No. 8520, Bid No. 10212
PROJECT BUDGET
Design & Engineering Wald, Ruhnke & Dost Architects, LLP) $11,000
Hazardous Materials Survey and Report 1,855
Department of Public Works Project Management 30,250
Construction
Construction Contract
$76,570
10% Contingency 7,657
84,227
TOTAL ESTIMATED PROJECT COST: $127,332
FUNDING SOURCE
California Proposition 40 $60,000
Fund 401, Unit 8184 37,332
FY 07 Capital Fund CF) 30,000
TOTAL: $127,332
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LOCATION MAP - 1X��"y��LOCATION MAP 1
Lake San Antonio and San Lorenzo Park Improvements Re-Roof Buildings,
Concessions Building, 2610 San Antonio Rd., Bradley//
DeAnza Building, 1160 Broadway St., King City,
Project: 8520, Bid No. 10212
Concessions Building, 2610 San Antonio Rd., Bradley
L'ickweod
Concessions Building
2610 San Antonio Rd,
South Shore
N
r
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RE-ROOF-U07
300-PUBLIC-U08
WORKS-U08
FERNANDEZ-U09
VERONICA-U09
FERNANDEZV-U10
4/5/2010-U011
BUILDINGS-U012
PROJECT-U012
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PROJECTS-U012
FUND,-U012
FUND-U012
402,-U012
UNIT-U012
8174,-U012
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7521-U012
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401,-U012
UNIT-U012
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$30,000-U012
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7521-U012
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U012
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7614-U012
OPERATING-U012
TRANSFERS-U012
OUT);-U012
C.-U012
DIRECT-U012
AUDITOR-CONTROLLER-U012
TO-U012
AMEND-U012
FY-U012
2009-10-U012
BUDGET-U012
BY-U012
INCREASING-U012
REVENUE-U012
APPROPRIATIONS-U012
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4/5TH-U012
VOTE-U012
REQUIRED).-U012
LOCATION MAP - 2X��"y��LOCATION MAP 2
Lake San Antonio and San Lorenzo Park Improvements Re-Roof Buildings,
Concessions Building, 2610 San Antonio Rd., Bradley/
DeAnza Building, 1160 Broadway St., King City,
Project: 8520, Bid No. 10212
DeAnza Building, 1160 Broadway St., King City
BIB]
40285-U01
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MAP-U02
U02
2-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86069-U03
MG86107-U03
AS86133-U03
AS86140-U03
AI90240-U03
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C1-U03
GENERAL-U03
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4/16/2010-U04
RIVASR-U04
14830-U05
1-U06
A.-U07
APPROVE-U07
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$30,000-U07
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