Title
a. Approve and authorize the Director or the designee of the Department of Social Services to sign an agreement with LDV, Inc. to retrofit an existing county van as a mobile office to be used to support outreach and enrollment, including nonstandard term of agreement and termination, for the period of August 13, 2024 through February 28, 2025, in the amount of $189,388; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three amendments to this Agreement where the total amendments do not exceed 10% ($18,938) of the agreement amount, and do not significantly change the scope of work, and not to exceed the maximum aggregate amount of $208,326.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director or the designee of the Department of Social Services to sign an agreement with LDV, Inc. to retrofit an existing county van as a mobile office to be used to support outreach and enrollment, including nonstandard term of agreement and termination, for the period of August 13, 2024 through February 28, 2025, in the amount of $189,388; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three amendments to this Agreement where the total amendments do not exceed 10% ($18,938) of the agreement amount, and do not significantly change the scope of work, and not to exceed the maximum aggregate amount of $208,326.
SUMMARY/DISCUSSION:
Retrofitting the existing county van is part of a broader community benefits plan to implement a mobile outreach and benefits enrollment service model to serve hard to reach populations by addressing barriers of access, including meeting clients where they are located during nontraditional “office hours”. Retrofitting the van will provide a critical component necessary for targeting our harder to reach immigrant populations by providing outreach and service navigation aimed at acknowledging and overcoming specific barriers to immigrant integration, which includes fear and distrust of government. The Department of Social Services will work with community based indigenous organizations to assist with immigrant outreach, indigenous communications to raise awareness of public services, and translation services to connect immigrants to eligibility workers and facilitate applications for CalFresh, CalWORKs, and Medi-Cal.
Due to the unique nature of the services provided, the Department recommends approval of this agreement with the nonstandard term of agreement and termination.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved the Agreements as to form, as has the Auditor-Controller’s Office as to the financial provisions.
FINANCING:
This agreement will be funded by approximately $65,000 of federal funds from the California Local Immigrant Integration and Inclusion Grant (LIIIG) and the balance of $124,388 will be funded by Social Services federal and state revenues and realignment funds.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This action correlates to the Administration and Health & Human Services Strategic Initiative adopted by the Board of Supervisors to improve health and quality of life through County supported policies, programs, and services, promoting access to equitable opportunities for healthy choices and healthy environments in collaboration with communities. It also supports the Administrative Initiative to Promote an organization that practices efficient and effective resource management and is recognized for responsiveness, strong customer orientation, accountability, and transparency.
Check the related Board of Supervisors Strategic Initiatives:
__Economic Development
X_Administration
X_Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Joshua Eisenberg, Management Analyst II, x4411
Approved by: Lori A. Medina, Director, x4430
Attachment: Agreement
The proposed agreement is on file with Clerk of the Board as an attachment to this Board Report.