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a. Approve the Plans and Specifications for the Natividad Medical Center, Project #9600-28 - Building 500, Emergency Department Exterior Door Replacement, Bid #NMC-1003 for contractors to bid on construction; and
b. Authorize the Clerk of the Board to advertise the "Notice to Contractors" in The Californian on August 6, and 13, 2012.
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RECOMMENDATION:
It is recommended to allow Natividad Medical Center;
a. Approve the Plans and Specifications for the Natividad Medical Center, Project #9600-28 - Building 500, Emergency Department Exterior Door Replacement, Bid #NMC-1003 for contractors to bid on construction; and
b. Authorize the Clerk of the Board to advertise the "Notice to Contractors" in The Californian on August 6, and 13, 2012.
SUMMARY/DISCUSSION:
NMC's Building 500 is occupied by the Emergency, Radiology and Admitting Departments. There are two automatic entrance doors allowing patient access to these departments. These doors also serve as an entrance for NMC staff. The entrance is comprised of an outer door which is a bi-folding automatic door and an interior door which is a pair of automatic swing doors. The Bi-fold doors have been out of operation for two years. Their failure was caused by exposure of high wind pressure, preventing the doors from opening and causing an actuator failure. The double swing automatic doors, although still functional, have also been a casualty of the exposure of high wind pressure. These doors do not meet current safety standards (ANSI 156.10 - Safety Sensors for closing on approach and entrance) and are at their "end of life". Typical life span of swing type automatic doors is 10 years. These doors have been in operation since the opening of Natividad Medical Center in 1999. The Emergency Department has requested to have the automatic doors replaced with automatic sliding doors.
During Fiscal Year 2010-2011 Natividad Medical Center's Capital Committee approved the funding to replace two automatic entrance doors in building 500. In January 2011, Natividad Medical Center selected the architectural firm Wald Ruhnke and Dost from Monterey County's Master Agreement (MA*21) to provide drawings and specifications for the Emergency Department Exterior Door Replacement project. The architect submitted construction documents to the Office of Statewide Health Planning and Development on 1/31/2011. The plans were approved on 2/09/2011. A permit will be issued when a contractor has been selected.
On March 29, 2012 NMC received one bid for the Emergency Entrance Doors project. The Bidder was deemed nonresponsive due to listing multiple subcontractors for the same scope of work. NMC would like to proceed with advertisement and go back out to public bid.
The bids will be opened and publicly read aloud by the Contracts/Purchasing Agent in the Clerk of the Board's Conference Room 1032, Monterey County Administration Building, 168 West Alisal St., FL1, Salinas, CA. at 2:30 p.m. on August 30, 2012.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this project as to legal form. The project has also been supported by the Capital Improvement Committee on December 5, 2011 and the Budget Committee December 7, 2011. The project has been approved by NMC's Finance Committee and Board of Trustees.
FINANCING:
Natividad Medical Center's capital budget for Replace ER Doors is $32,500 and is approved in the Fiscal Year 2012/2013 Capital Budget #B-2011-49. There is no impact to the General Fund
Prepared by: Andrea Rosenberg, Assistant Administrator, 783-2562
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Board Report, Board Order, Exhibit 1, Bid Specifications - Which Includes: The Notice to Contractors