Title
a. Approve and authorize the County Purchasing Agent or designee to execute a Standard Agreement with Rancho Cielo, Inc. to provide art classes to youth at the Silver Star Youth Program, in an amount not to exceed $8,500 with a retroactive term beginning August 25, 2026 to June 30, 2027; and
b. Authorize the County Purchasing Agent or designee to execute future amendments to the Agreement, provided that these amendments do not exceed an aggregate amount of $200,000 per fiscal year and fall within the signing authority of the County Purchasing Agent, subject to review and approval from County Counsel.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the County Purchasing Agent or designee to execute a Standard Agreement with Rancho Cielo, Inc. to provide art classes to youth at the Silver Star Youth Program, in an amount not to exceed $8,500 with a retroactive term beginning August 25, 2026 to June 30, 2027; and
b. Authorize the County Purchasing Agent or designee to execute future amendments to the Agreement, provided that these amendments do not exceed an aggregate amount of $200,000 per fiscal year and fall within the signing authority of the County Purchasing Agent, subject to review and approval from County Counsel.
SUMMARY:
The County of Monterey contracts with Rancho Cielo to provide an art program through a collaboration with the Arts Council for Monterey County. The art program is provided to youth who attend Silver Star Youth Program at Rancho Cielo. Board approval of the Agreement is required due to the retroactive start date of the Agreement. The Agreement is retroactive due to unforeseen processing delays and staff changes within the partner agencies.
DISCUSSION:
For Fiscal Year 2026-2027, Juvenile Justice Crime Prevention Act (JJCPA) funding in the amount of $8,500 has been allocated to Rancho Cielo to provide an art program through a collaboration with the Arts Council for Monterey County to youth attending the Silver Star Youth Program (SSYP) at Rancho Cielo. Through the SSYP, Probation and its partners provide day supervision, schooling, cultural enrichment programs, physical and outdoor activities, individual and group counseling, job readiness, and vocational services for youth on probation or truancy ages 13-18. Art classes under the Agreement with Rancho Cielo are part of this robust program.
The full term of the Agreement is August 25, 2026 through June 30, 2027. Each fiscal year services under the Agreement are evaluated and JJCPA funds are allocated and approved by the Juvenile Justice Coordinating Council (JJCC).
Board approval of the Agreement is required due to the retroactive start date of August 25, 2026. The Agreement is retroactive due to unforeseen processing delays and staff changes within the partner agencies which delayed the timely execution of the Agreement.
OTHER AGENCY INVOLVEMENT/COMMITTEE ACTIONS:
This Agreement was approved by the Office of County Counsel as to form and by the Auditor-Controller as to fiscal terms.
FINANCING:
Funds associated with this recommendation are allocated by the State for Juvenile Justice Crime Prevention Act (JJCPA) programs. The JJCPA programs and distribution of FY 26-27 funds on a reimbursement basis for actual expenditures, were presented to and approved by the Juvenile Justice Coordinating Council (JJCC) on February 12, 2026. Funding for all JJCPA programs has been authorized in the current State budget and is included in the Probation Department’s FY 26-27 Adopted Budget (Fund 1001 - Department 255001). There is no additional cost to the County General Fund with this recommendation.
BOARD OF SUPERVISORS STRATEGIC PLAN GOALS:
This recommendation supports the Board of Supervisor Strategic Plan Goals of Well Being and Safe and Resilient Communities by supporting services provided to youth under the JJCPA programs.
_X__ Well-Being and Quality of Life
___ Sustainable Infrastructure for the Present and Future
_X__ Safe and Resilient Communities
____ Diverse and Thriving Economy
____ Dynamic Organization and Employer of Choice
Prepared by: Marcela Barbosa, Management Analyst II, Ext. 1100
Approved by: Jose Ramirez, Chief Probation Officer, Ext. 3913
Attachments:
FY 26-27 Agreement with Rancho Cielo for JJCPA Art Program