Title
Authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Renewal and Amendment No. 4 to the Agreement (A-11696) with Paragon Mechanical for Repair and Maintenance Services at NMC, extending the Agreement to June 30, 2014 for a total Agreement amount not to exceed $446,000 (no change from previously approved amount) in the aggregate.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Renewal and Amendment No. 4 to the Agreement (A-11696) with Paragon Mechanical for Repair and Maintenance Services at NMC, extending the Agreement to June 30, 2014 for a total Agreement amount not to exceed $446,000 (no change from previously approved amount) in the aggregate.
SUMMARY/DISCUSSION:
Paragon Mechanical specializes in preventive maintenance and repair service on Heating, Ventilation, and Air Conditioning (HVAC) systems. Paragon Mechanical possesses expertise on the more complex HVAC components such as chillers, and variable frequency drives (VFD's) as well as on medical air compressors and medical vacuum pumps. These systems and components are vital to patient care at NMC and are regulated and audited by the Joint Commission and the state of California through Title 22 and Title 24. The HVAC systems are also vital to supporting equipment and processes in the Laboratory, Radiology, and the Pharmacy. NMC has had an agreement with Paragon Mechanical since 2008.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Renewal and Amendment No. 4 as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Renewal and Amendment No. 4 as to fiscal provisions. The Renewal and Amendment No. 4 has also been reviewed and approved by Natividad Medical Center's Board of Trustees.
FINANCING:
As a result of Amendment No. 3, the Board of Supervisors approved a $140,000 increase for Fiscal Year 2012-2013 in the maximum liability for the Agreement (for a total Agreement amount not to exceed $446,000 in the aggregate). As a result of this Renewal and Amendment No. 4, no additional dollars will be added. Remaining funds from the previous year's purchase orders (approximately $170,000) will be rolled over for Fiscal Year 2013/2014. $100,000 is budgeted for Fiscal Year 2013/2014 in the Adopted Budget. There is no impact to the General Fund.
Prepared by: James Kari, Hospital Director of Engineering and Safety, 783-2602
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Renewal and Amendment #4, Spend Sheet, Original Agreement, Renewal, Amendments 1, 2, and 3
Attachments on file with the Clerk to the Boards Office