Title
a. Consider recommended options from the Non-County Entities Appointment Procedure Ad Hoc Committee in response to Board Referral 2023.21 (Church); and,
b. Provide further direction, as appropriate.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Consider recommended options from the Non-County Entities Appointment Procedures Ad Hoc Committee in response to Board Referral 2023.21 (Church); and,
b. Provide further direction, as appropriate.
SUMMARY/DISCUSSION:
Board Policy G-10 sets forth a procedure for the designation of Board Members to Non-County Entities. The existing policy provides that, in December of each year, the County Administrative Officer (CAO) is to solicit interest from each supervisor regarding consideration of appointment to non-county entities, which the Board makes appointments. Once the information is compiled, the CAO confers with the incoming Chairperson who then prepares recommendations for appointments to those entities for the Board’s consideration at the first Board meeting of the year.
On November 7, 2023, Board Referral 2023.21 (Church) was issued requesting an amendment to the policy to include a rotational selection component as part of the appointment process for non-county entities. On November 28, 2023, the Board received an overview of the proposed process, provided feedback, and directed the creation of a Non-County Entities Ad Hoc (Ad Hoc) which would be tasked with reviewing and vetting the non-county entities appointment procedure. Chair Glenn Church and Supervisor Mary Adams were appointed to serve on the ad hoc committee.
On October 15, 2024, a meeting of the ad hoc committee was convened to review the existing procedure. The ad hoc committee concurred in recommending a rotational selection process, as previously proposed to the Board in November 2023. The ad hoc committee also discussed an alternate approach, which could be to conduct the selection process during an open session Board meeting, at which time each Board member would state their preference for consideration of appointment to non-county entities. A summary of each option is provided below for the Board’s review.
Option 1 - Rotational Selection Process - As proposed November 28, 2023
The selection process would commence with the Chair of the Board of Supervisors making the first selection of a non-county entity, followed by selections by the remaining supervisors in numerical order by district. The process would continue until all non-county entity appointments are made. In the case of alternates, the same process would be utilized following the designation of all primary appointments. Should there be any remaining non-county entities that have not been selected by supervisors, the Chair would make recommended appointments for consideration by the Board.
Additional provisions would be included allowing supervisors to exchange committee assignments during the selection process. Non-County Entities whose membership is set by state law or agreement would be excluded from the selection process.
Option 2 - Revised Solicitation Process
Solicit interest from each supervisor regarding service to non-county entities as part of an agendized item for discussion at a Board meeting. The incoming chairperson would consider input received and prepare recommendations for those entities for the Board’s consideration at the next scheduled Board meeting.
The Board is asked to receive the ad hoc committee recommendations and provide direction to staff. Given timing constraints, staff has begun moving forward with the existing non-county entity selection process for the 2025 appointments and recommends that any Board approved policy revisions be implemented in advance of the 2026 appointments.
In addition to providing input on the non-county entities appointment procedure, the ad hoc committee raised the following concerns regarding the existing rotational sequence for standing committee: 1) same supervisors rotate together onto certain committees; and, 2) some supervisors never serve together on a standing committee. The ad hoc committee recommends that the Board consider implementing a more randomized rotational process.
OTHER AGENCY INVOLVEMENT:
The County Administrative Office coordinated with the Office of County Counsel.
FINANCING:
There are no financial impacts to the General Fund resultant to the Board receiving this report.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The assignments of Board of Supervisors members and staff to boards, committees, and commissions work to advance all categories of the Board’s Strategic Initiatives.
Mark a check to the related Board of Supervisors Strategic Initiatives
X Economic Development
X Administration
X Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Karina Bokanovich, Management Analyst III
Approved by: Nicholas E. Chiulos, Chief Assistant County Administrative Officer