Title
a. Approve and authorize the Contracts/Purchasing Officer to sign Amendment No. 1 to Facility User Agreement No. A-13265 with Rancho Cielo, Incorporated, in the amount of $85,000, for a total contract amount of $170,000, to continue utilization of facilities, housing, and prevention and intervention programs for at-risk and adjudicated youth for an additional one (1) year period from July 1, 2017 through June 30, 2018; and
b. Authorize the Contracts/Purchasing Officer to sign up to three (3) future amendments to this Agreement where the amendments do not exceed ten percent ($8,500) of the original contract amount and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a) Approve and authorize the Contracts/Purchasing Officer to sign Amendment No. 1 to Facility User Agreement No. A-13265 with Rancho Cielo, Incorporated, in the amount of $85,000, for a total contract amount of $170,000, to continue utilization of facilities, housing, and prevention and intervention programs for at-risk and adjudicated youth for an additional one (1) year period from July 1, 2017 through June 30, 2018; and
b) Authorize the Contracts/Purchasing Officer to sign up to three (3) future amendments to this Agreement where the amendments do not exceed ten percent ($8,500) of the original contract amount and do not significantly change the scope of work.
SUMMARY:
The Facility User Agreement defines the collaborative responsibilities between the parties for the delivery of services to at-risk and adjudicated youth at the Rancho Cielo campus. Amendment No. 1 to Agreement A-13275 extends the term for one (1) additional year to June 30, 2018 and adds $85,000 to the contract for Fiscal Year 2017-2018, for a total not-to-exceed amount of $170,000.
DISCUSSION:
The County of Monterey has been a long-term partner with Rancho Cielo for the provision of services to at-risk and adjudicated youth countywide. Through the years, Rancho Cielo has invested in its campus, enhancing and expanding the original facilities, and providing a safe, modern and welcoming environment to program participants.
The Facility User Agreement identifies operative, legal and insurance provisions for all Probation activities at the ranch site. The agreement allocates State funding from the Juvenile Justice Crime Prevention Act (JJCPA), in the amount of $85,000 annually, to house Probation’s Silver Star Youth Program (SSYP), which provides supervision and case management, as well as treatment and support services, to court-involved youth in Monterey County. Rancho Cielo remains responsible for the operation and ongoing maintenance of the facilities on campus. Amendment No. 1 will extend the Agreement for continuation of services for an additional one (1) year through June 30, 2018.
The Amendment No. 1 to the Facility User Agreement No. A-13265 is on file with the Clerk to the Board.
OTHER AGENCY INVOLVEMENT:
Amendment No. 1 to Agreement No. A-13265 has been approved by County Counsel as to legal form and by the Auditor-Controller as to fiscal terms.
FINANCING:
Funding for continuation of services in the amount of $85,000 is provided by the State’s Juvenile Justice Crime Prevention Act (JJCPA), and is already contained in Probation’s recommended Budget for FY 2017-18. There is no additional cost associated with the recommended action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This recommendation supports key objectives of Economic Development by providing employment opportunities and helping to reduce poverty of the adult offenders; Health and Human Services by providing access to County services that improve their quality of life; and Public Safety by encouraging self-sustainability to aid in crime prevention and successful reintegration into the community.
X Economic Development
Administration
X Health & Human Services
Infrastructure
X Public Safety
Prepared by: Wendi Reed, Management Analyst II, ext. 3985
Approved by: Marcia Parsons, Chief Probation Officer, ext. 3913
Attachments:
Attachment A: Summary of Facility User Agreement
Attachment B: Amendment No. 1 to Facility User Agreement No. 13265
Attachment C: Facility User Agreement