Title
a. Approve and authorize increasing appropriations in the amount of $25,000 in the FY 2016-2017 Adopted Budged for Resource Management Agency (RMA) Facilities Project Fund Appropriation Unit 401-3000-8184-RMA004 where the funding source is unassigned fund balance, to fund the completion of the San Ardo Landfill Cap Repair project (4/5th vote required) and;
b. Authorize the Auditor Controller’s Office to incorporate approved modifications in the FY 2016-2017 Adopted Budget (4/5th vote required).
Report
RECOMMENDATION:
a. Approve and authorize increasing appropriations in the amount of $25,000 in the FY 2016-2017 Adopted Budged for Resource Management Agency (RMA) Facilities Project Fund Appropriation Unit 401-3000-8184-RMA004 where the funding source is Unassigned Fund Balance, to fund the completed of the San Ardo Landfill Cap Repair project (4/5th vote required) and;
b. Authorize the Auditor Controller’s Office to incorporate approved modifications in the FY 2016-2017 Adopted Budget (4/5th vote required).
SUMMARY/DISCUSSION:
The Resource Management Agency (RMA) provides for the administration and monitoring of ten (10) closed landfill disposal sites, including monitoring requirements at three (3) of the landfills: Bradley, North Shore, Lake San Antonio, and San Ardo. On September 20, 2013 (FY2013-14) as the result of the annual inspection performed by GC Environmental, Inc. it was discovered that the San Ardo Cap was failing. A photographic log and final report identifying fissures was prepared for and submitted to the RMA. Repairs were needed in order to be in compliance with the California Storm Water Prevention Pollution Plan. This included removal of three inches (3”) of vegetative top layer, grading, compaction, and importing material to meet the new grading plans and replacement of the vegetative top layer. On July 7, 2015 the Board of Supervisors approved $220,000 from the FY 2015-2016 Building Use Allowance funded under Fund 401, Facilities and Maintenance fund, toward the repair of the San Ardo Landfill Cap. The repair work and construction activity was completed in FY 2015-2016 and total expenditures through June 30, 2016 totaled $167,915. However, the project was not completed during FY 2015-2016 because the remaining work left on the project was to Hydroseed. This work was deferred to October/November 2016 to coincide with the beginning of the rainy season so the seed could germinate. The total cost of the Hydroseed is estimated not to exceed $25,000 including County staff costs for project management. The Cap repair has been inspected by ES Engineering (formerly GC Environmental, Inc); it has provided a final evaluation which indicates the objectives of the repair were accomplished.
OTHER AGENCY INVOLVEMENT:
The Regional Water Quality Control Board has been notified of the work and has authorized the time extension for the Hydroseed.
FINANCING:
This project was fully funded under Fund 401, Facilities Maintenance Project in the amount of $220,000 in FY 2015-2016, of which $168,538 was expended. The balance remaining of $51,462 from the $220,000 allocation carried over into FY 2017-2016 as part of the Unassigned Fund Balance for Fund 401 and is sufficient to cover the estimated cost to complete the project of $25,000. At the time the FY 2016-2017 Baseline Budget was developed it was not known that this project would carry over into FY 2016-2017 and therefore it was not included in the FY 2016-2017Adopted Budget. The requested recommendation would increase appropriations in Fund 401-3000-8184-RMA004 in the amount of $25,000 where the financing source would be from Unassigned Fund Balance for Fund 401.
Prepared by: Shawne Ellerbee, Deputy Director of Administrative Services, 755-4794
Approved by: Carl P. Holm, AICP, RMA Director