Title
a. Ratify the execution by the County Contracts/Purchasing Officer, while performing the functions and duties as the EOC Logistic Section Chief, of standard services agreements with food, sanitation, decontamination/custodial and transportation vendors to address the COVID-19 Pandemic, as outlined in the attached Exhibit A, for periods between March 18, 2020, through June 30, 2023.
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor, to execute amendments to the agreements in an amount not to exceed 10% of the aggregate total of each agreement, that does not substantially change the scope of the agreement, during the pendency of identified emergencies.
Report
RECOMMENDATION:
a. Ratify the execution by the County Contracts/Purchasing Officer, while performing the functions and duties as the EOC Logistic Section Chief, of standard services agreements with food, sanitation, decontamination/custodial and transportation vendors to address the COVID-19 Pandemic, as outlined in the attached Exhibit A, for periods between March 18, 2020 through June 30, 2023.
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor, to execute amendments to the agreements in an amount not to exceed 10% of the aggregate total of each agreement, that does not substantially change the scope of the agreement, during the pendency of identified emergencies.
SUMMARY/DISCUSSION:
Contracts/Purchasing has been activated by the County Emergency Operation Center as the Logistics Support Section since the COVID-19 Pandemic began in March 2020. In this capacity, numerous agreements have been executed collaboratively in consultation with several emergency operatives and County Counsel to maintain public health and safety during the COVID-19 related emergency.
The COVID-19 Pandemic is currently being monitored and managed by the service agreements outlined in Exhibit A and are anticipated to extend beyond June 30, 2023. By approving and authorizing the Contracts/Purchasing Officer or his designee to execute the agreements and associated amendments in response to these emergencies, the continuity to services will be sustainable. These services enabled the County to ensure a reliable source of qualified vendors in response to the COVID-19 Pandemic.
Logistics is currently identifying how many more contracts have laps and or need increased funding once those are identified, they will be brought back to board for authorization to ratify and or execute.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed as to form and legality. During the activation of an emergency operation, the Auditor Controller does not approve fiscal provisions.
FINANCING:
Funds for these services are contained within the approved budget allocations of the department utilizing the services. Expenditures will depend on the actual services requested by the County.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
These actions will help ensure the timely provision of necessary services during the emergencies.
Mark a check to the related board of Supervisors Strategic Initiatives
___ Economic Development
_X_ Administration
X_ Health & Human Services
___ Infrastructure
_X_ Public Safety
Approved by: Debra Wilson, Acting Contracts/Purchasing Officer
Approved by: Gerry Malais, Emergency Services Manager
Attachment:
1. Exhibit A - COVID-19 and Fire Emergencies Agreements, Amendments and Attachments
2. Monterey Transfer & Storage Inc., Executed Agreement
a. Monterey Transfer & Storage Inc., Amendment #1
3. Star Sanitation LLC, Executed Agreement
a. Star Sanitation LLC, Amendment #1
b. Star Sanitation LLC, Amendment #2
c. Star Sanitation LLC, Renewal & Amendment #3