Title
a. Authorize the Chief Information Officer to execute a non-Standard Agreement with Dorrance Ranches LLC, a landowner on Mt Toro, for the term of March 13, 2024, through March 12, 2034, in an amount not to exceed $847,855; and
b. Authorize the Chief Information Officer or his designee the option to execute up to three (3) one (1) year future amendments to this Agreement, each extending the term by one year, where the additional cost of each Amendment does not exceed 10% ($8,479) of the average annual payment amounts ($84,786) scheduled in the original contract, bringing the maximum additional compensation to $93,265 for each additional one-year term and potential overall Agreement aggregate not to exceed amount to $1,127,650.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Chief Information Officer to execute a non-Standard Agreement with Dorrance Ranches LLC, a landowner on Mt Toro, for the term of March 13, 2024, through March 12, 2034, in an amount not to exceed $847,855; and
b. Authorize the Chief Information Officer or his designee the option to execute up to three (3) one (1) year future amendments to this Agreement, each extending the term by one year, where the additional cost of each Amendment does not exceed 10% ($8,479) of the average annual payment amounts ($84,786) scheduled in the original contract, bringing the maximum additional compensation to $93,265 for each additional one-year term and potential overall Agreement aggregate not to exceed amount to $1,127,650.
SUMMARY:
The County of Monterey has been leasing property on the Dorrance Ranch site of 20600 Corral Del Cielo Road, Salinas, CA, since March 13, 1990. This agreement includes the operation, maintenance, repair, alteration, and upgrades of a fenced-in radio site that includes two communications shelters, a radio tower, a generator, and fuel tanks. The agreement covers site access via a paved road from the terminus of Corral Del Cielo to the unpaved access road leading to the radio site. The radio communication facilities and equipment are crucial for the public safety of Monterey County stakeholders.
DISCUSSION:
The County operates and maintains telecommunication equipment at an exclusive area at Mount Toro property owned by Dorrance Ranches, LLC. This radio site hosts microwave communications relay equipment that connects critical public safety radio sites to the Monterey County dispatch center. This location provides coverage to the Salinas and Monterey Peninsula areas connecting numerous sites via wireless microwave backhaul technology. The County’s equipment consists of microwave radios, associated microwave dishes, battery backup equipment, and site monitoring equipment enclosed within the two site shelters.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved the non-standard Agreement with Dorrance Ranches LLC. The Auditor-Controller reviewed the contract but disagreed with the non-standard payment provisions.
FINANCING:
Required funds will be included in each Recommended Budget for the Information Technology Department, ITD 1930, Appropriations Unit INF002.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The Board’s approval of the recommended agreement will assist in providing radio communication facilities on Mt. Toro for public safety.
__Economic Development
__Administration
__Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Teresa Meister, Management Analyst II, 759-6938
Approved by:
_________________________ Date: _________________
Eric A. Chatham, Chief Information Officer, 759-6920
Attachments:
Non-Standard Agreement