Title
Approve Change Order No. 03 to Agreement No. A-12209 with Tombleson, Inc. for the Jail Restroom Renovation - 1410 Natividad Rd, Project No. 8546, Bid Package No. 10345, in the amount of $4,098.03, for a total contract value of $72,161.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve Change Order No. 03 to Agreement No. A-12209 with Tombleson, Inc. for the Jail Restroom Renovation - 1410 Natividad Rd, Project No. 8546, Bid Package No. 10345, in the amount of $4,098.03, for a total contract value of $72,161.
SUMMARY:
The proposed recommendation is a follow-up to a Memorandum that was sent to the Board on August 7, 2012. Approval of Change Order No. 03 to Agreement No. A-12209 authorizes compensation to Tombleson, Inc. for additional work associated with a small repair to duct work, conducting multiple retests for subfloor moisture content in D Dorm Shower area, and providing a substitute epoxy flooring system that can be applied onto the subfloor where moisture levels exceed the level of the originally specified flooring system. There is no need to request a contingency as the work has been completed.
DISCUSSION:
On May 1, 2012, the Board of Supervisors awarded a contract, Agreement No. A-12209, to Tombleson, Inc., for the Jail Restroom Renovation - 1410 Natividad Rd, Project No. 8546, Bid Package No. 10345 (Project) in the total amount of $61,875. Construction began in June 2012 with the E Dorm Restroom renovation. On August 7, 2012, the Resource Management Agency - Public Works (RMA-PW) sent a Memorandum to Board members alerting the Board that the authorized contingency had been exceeded on the construction contract with Tombleson, Inc. on Change Order 03 (see attached Memorandum). The contingency amount that exceeded the Board's authority was $4,098.03. Change Order No. 03 directed the Contractor to apply the substitute floor system instead of waiting an additional one to two weeks for the moisture content in D Dorm shower area to fall below the maximum values for the originally specified floor system.
OTHER AGENCY INVOLVEMENT:
The Office of the Sheriff, Custody Operations Bureau, and the RMA-PW coordinated the scheduling of the construction phases and resident population moves to minimize impact to the jail operations during construction.
FINANCING:
There is no impact to the General Fund. There are sufficient funds available to complete this Project. The current funding allocated to this Project is $334,000 and the estimated Project expenditures are $272,003 leaving an estimated remaining balance available of $61,997. Staff is recommending with the support of the Budget Committee and Capital Improvement Committee that a reallocation of $55,000 within Fund 401 be made to 1410 Natividad Refurbish Kitchen, Project No.8532, Bid Project No. 10238 under a separate board report on this Agenda. Any funds remaining after Project completion will be transferred back to Fund 402 to be redirected to other projects.
Prepared by: Marvin A. Rose, P.E., Executive Management Specialist, (831) 755-5061
Approved by:
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Paul H. Greenway, P.E., Acting Director of Public Works
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Benny J. Young RMA Director
Dated: September 17, 2012
Attachments: Project Budget; Memorandum dated August 7, 2012; Agreement between the County of Monterey and Tombleson Incorporated; Location Map