Title
a. Approve Amendment No. 5 to Professional Services Agreement No. A-12323 with Granite Rock Company dba FMG (previously Fonseca/McElroy Grinding Company, Inc.) to continue to provide services associated with on-call rental of fully operated, fueled and maintained asphalt grinding and paver machines at various locations in the County as directed by the County of Monterey, Resource Management Agency - Public Works, in the amount of $100,000 for a total amount not to exceed $550,000, for a term to June 30, 2016; and
b. Authorize the Contracts/Purchasing Officer to execute Amendment No. 5 to Professional Services Agreement No. A-12323.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 5 to Professional Services Agreement No. A-12323 with Granite Rock Company dba FMG (previously Fonseca/McElroy Grinding Company, Inc.) to continue to provide services associated with on-call rental of fully operated, fueled and maintained asphalt grinding and paver machines at various locations in the County as directed by the County of Monterey, Resource Management Agency - Public Works, in the amount of $100,000 for a total amount not to exceed $550,000, for a term to June 30, 2016; and
b. Authorize the Contracts/Purchasing Officer to execute Amendment No. 5 to Professional Services Agreement No. A-12323.
SUMMARY/DISCUSSION:
The County has 1100 miles of paved roads of which 99% are in need of some type of pavement rehabilitation. The Resource Management Agency - Public Works (RMA-PW) needs, but does not own and cannot rent, a bare, track-mounted cold planer or a 4’ wide asphalt paver. This very specialized equipment is not economic to own (cost approx. $500,000 and annual use of 4-6 weeks); therefore, this as-needed rental agreement gives the County access to the most efficient equipment available without any capital investment. This vendor’s large inventory of late-model, consistently reliable equipment and skilled operators have provided RMA-PW with maximum scheduling flexibility and excellent performance. The County has identified a continued need for Granite Rock Company dba FMG to provide on-call rental of fully operated, fueled and maintained asphalt grinding and paver machines at various locations in the County.
This Amendment No. 5 will increase the Professional Services Agreement (PSA) by $100,000, for a total amount not to exceed $550,000, for a term to June 30, 2016 and will enable the RMA -PW to continue to repair the rapidly deteriorating County roads in a safe and cost-effective manner.
Attachment A provides a summary of the PSA to date.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and Auditor-Controller Office have reviewed and approved Amendment No. 5 as to form and legality, and fiscal provisions, respectively.
FINANCING:
The costs associated with Amendment No. 5 to this PSA will be funded by the Road Fund (Fund 002, Sub Fund RBMT, Unit 8443, Appropriation Unit RMA012). Sufficient appropriations are available in the FY 2015-16 budget to fund Amendment No. 5.
Prepared by: James H. Essick, Road Maintenance Superintendent, (831) 755-4926
Approved by: Robert K, Murdoch, P.E., Director of Public Works
Approved by: Carl P. Holm, RMA Acting Director
Dated: July 13, 2015
Attachments: Amendment No. 5 to PSA with Granite Rock Company dba FMG; Attachment A-Summary of Professional Services Agreement (Attachments on file with the Clerk of the Board)