File #: A 15-252    Name: Approve A5 PSA Granite Rock FMG On-call rentals
Type: BoS Agreement Status: Passed
File created: 7/7/2015 In control: Board of Supervisors
On agenda: 7/21/2015 Final action: 7/21/2015
Title: a. Approve Amendment No. 5 to Professional Services Agreement No. A-12323 with Granite Rock Company dba FMG (previously Fonseca/McElroy Grinding Company, Inc.) to continue to provide services associated with on-call rental of fully operated, fueled and maintained asphalt grinding and paver machines at various locations in the County as directed by the County of Monterey, Resource Management Agency - Public Works, in the amount of $100,000 for a total amount not to exceed $550,000, for a term to June 30, 2016; and b. Authorize the Contracts/Purchasing Officer to execute Amendment No. 5 to Professional Services Agreement No. A-12323.
Sponsors: Public Works / RMA
Attachments: 1. Board Report, 2. Amendment No. 5 to the PSA Granite Rock Company dba FMG, 3. Attachment A - Summary of Professional Services Agreement, 4. Amendment No. 4 to the PSA, 5. Amendment No. 3 to the PSA, 6. Amendment No. 2 to the PSA, 7. Amendment No. 1 to the PSA, 8. PSA Granite Rock Company dba FMG, 9. Completed Board Order, 10. Fully Executed Agreement between the County of Monterey and Granite Rock Company, 11. Fully Executed Agreement between the County of Monterey and Granite Rock Company DBA FMG

Title

a.  Approve Amendment No. 5 to Professional Services Agreement No. A-12323 with Granite Rock Company dba FMG (previously Fonseca/McElroy Grinding Company, Inc.) to continue to provide services associated with on-call rental of fully operated, fueled and maintained asphalt grinding and paver machines at various locations in the County as directed by the County of Monterey, Resource Management Agency - Public Works, in the amount of $100,000 for a total amount not to exceed $550,000, for a term to June 30, 2016; and

b.  Authorize the Contracts/Purchasing Officer to execute Amendment No. 5 to Professional Services Agreement No. A-12323.

Report

 

RECOMMENDATION:

It is recommended that the Board of Supervisors:

 

a.  Approve Amendment No. 5 to Professional Services Agreement No. A-12323 with Granite Rock Company dba FMG (previously Fonseca/McElroy Grinding Company, Inc.) to continue to provide services associated with on-call rental of fully operated, fueled and maintained asphalt grinding and paver machines at various locations in the County as directed by the County of Monterey, Resource Management Agency - Public Works, in the amount of $100,000 for a total amount not to exceed $550,000, for a term to June 30, 2016; and

 

b.  Authorize the Contracts/Purchasing Officer to execute Amendment No. 5 to Professional Services Agreement No. A-12323.

 

SUMMARY/DISCUSSION:

The County has 1100 miles of paved roads of which 99% are in need of some type of pavement rehabilitation.  The Resource Management Agency - Public Works (RMA-PW) needs, but does not own and cannot rent, a bare, track-mounted cold planer or a 4’ wide asphalt paver.  This very specialized equipment is not economic to own (cost approx. $500,000 and annual use of 4-6 weeks); therefore, this as-needed rental agreement gives the County access to the most efficient equipment available without any capital investment.  This vendor’s large inventory of late-model, consistently reliable equipment and skilled operators have provided RMA-PW with maximum scheduling flexibility and excellent performance.  The County has identified a continued need for Granite Rock Company dba FMG to provide on-call rental of fully operated, fueled and maintained asphalt grinding and paver machines at various locations in the County. 

 

This Amendment No. 5 will increase the Professional Services Agreement (PSA) by $100,000, for a total amount not to exceed $550,000, for a term to June 30, 2016 and will enable the RMA -PW to continue to repair the rapidly deteriorating County roads in a safe and cost-effective manner. 

 

Attachment A provides a summary of the PSA to date.

 

OTHER AGENCY INVOLVEMENT:

The Office of the County Counsel and Auditor-Controller Office have reviewed and approved Amendment No. 5 as to form and legality, and fiscal provisions, respectively.

 

FINANCING:

The costs associated with Amendment No. 5 to this PSA will be funded by the Road Fund (Fund 002, Sub Fund RBMT, Unit 8443, Appropriation Unit RMA012).  Sufficient appropriations are available in the FY 2015-16 budget to fund Amendment No. 5. 

 

Prepared by: James H. Essick, Road Maintenance Superintendent, (831) 755-4926

 

Approved by:  Robert K, Murdoch, P.E., Director of Public Works

 

Approved by:  Carl P. Holm, RMA Acting Director

 

Dated:  July 13, 2015

 

Attachments:  Amendment No. 5 to PSA with Granite Rock Company dba FMG; Attachment A-Summary of Professional Services Agreement (Attachments on file with the Clerk of the Board)