Title
a. Authorize and direct the Auditor-Controller to amend the fiscal year (FY) 2022-23 Adopted Budget for the Facility Master Plan Fund (404-3200-8564-PFP057) to increase appropriations and operating transfers in by $312,567, financed by a transfer out from the Building Improvement and Replacement Fund (478-BIR-1050-8539-CAO47) for the replacement and installation of a new Automatic Transfer Switch at the Correctional Facility (4/5ths vote required); and
b. Authorize the Auditor-Controller to amend the FY 2022-23 Adopted Budget to increase appropriations in the Facility Master Plan Fund (404-3200-8564-PFP057) by $312,567, financed by fund balance (478-3101) for the replacement and installation of a new Automatic Transfer Switch at the Correctional Facility (4/5ths vote required); and
c. Authorize the Auditor-Controller to transfer $312,567 in FY 2022-23 from the Building Improvement and Replacement Fund (478-BIR-1050-8539-CAO47) to the Facility Master Plan Fund (404-3200-8564-PFP057) to replace and install a new Automatic Transfer Switch at the Correctional Facility (4/5ths vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize and direct the Auditor-Controller to amend the FY 2022-23 Adopted Budget for the Facility Master Plan Fund (404-3200-8564-PFP057) to increase appropriations and operating transfers in by $312,567, financed by a transfer out from the Building Improvement and Replacement Fund (478-BIR-1050-8539-CAO47) for the replacement and installation of a new Automatic Transfer Switch at the Correctional Facility. (4/5ths vote required) ; and
b. Authorize the Auditor-Controller to amend the FY 2022-23 Adopted Budget to increase appropriations in the Facility Master Plan Fund (404-3200-8564-PFP057) by $312,567, financed by fund balance (478-3101) for the replacement and installation of a new Automatic Transfer Switch at the Correctional Facility (4/5ths vote required); and
c. Authorize the Auditor-Controller to transfer $312,567 in FY 2022-23 from the Building Improvement and Replacement Fund (478-BIR-1050-8539-CAO47) to the Facility Master Plan Fund (404-3200-8564-PFP057) to replace and install a new Automatic Transfer Switch at the Correctional Facility (4/5ths vote required).
SUMMARY/DISCUSSION:
In April 2022, the Board of Supervisors approved the Sherriff’s Department request for $217,235 to install a new Automatic Transfer Switch (ATS) at the Correctional Facility. The original programing cost was an estimate based on initial field investigations and quotes by two contractors. Now that the design plans are complete, the engineer’s estimate for the full scope and cost of the project came in at $529,802, which is $312,567 over the programming cost estimate. The reasons for the increase in cost are due to the following:
The engineer recommends installing an ATS with a bypass isolation. This type of ATS was not scoped in the original programming cost estimate. The reason for the bypass isolation is so that the ATS can be bypassed in the event of an equipment failure. This allows for the ATS to be worked on or even removed while still providing generator power if needed by manually bypassing the unit. Without the bypass isolation feature the facility would be without generator power if a failure of the ATS should occur. To delete the bypass feature is very risky for the facility should the failure occur. While not necessarily a code requirement, it is strongly recommended to ensure safety and security of the facility should the ATS fail to operate under a utility power failure.
In the event that the facility were to lose power during construction, a temporary generator is recommended to reduce any risk to staff and/or inmates. The original programming cost estimate did not include a temporary generator during construction.
The existing wires running from the generator to the existing ATS are not long enough to reach the new ATS. This cost was also not included in the original programming estimate.
OTHER AGENCY INVOLVEMENT:
County Facilities staff has advised on the nature and condition of the existing ATS, has completed design and an engineer’s cost estimate. The Board of Supervisors Capital Improvement Committee supported these projects on March 14, 2022.
The Board of Supervisors Budget Committee has unanimously approved this request on October 27, 2022.
FINANCING:
The Sheriff’s Department requests use of Resource Planning Fund 478, Building Improvement and Replacement Sub-Fund in the amount of $312,567. This requested action will leave an estimated $7,229,979 in the Building Improvement and Replacement Sub-Fund. The Building Improvement and Replacement Sub-Fund is a component of the Resource Planning Internal Service Fund (ISF). This unit is composed of the allocation of the depreciation overhead recovered through the County’s annual Countywide Cost Allocation Plan (COWCAP).
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
__Administration
__Health & Human Services
__Infrastructure
√_Public Safety
Prepared by: John Thornburg, Undersheriff, Ext #3801
Approved by: Steve Bernal, Sheriff/Coroner, Ext. #3750
Attachments:
Board Report
Attachment A - Budget Sheet
Resolution