COMPLETED BOARD ORDER�"��41
Before the Board of Supervisors in and for the
County of Monterey, State of California
Agreement No: A 10929
Approve and authorize the Contracts/Purchasing Officer to sign Amendment
No. 3 to the Mental Health Services Agreement No. A- 10929 with Allen/Loeb
Associates for the final evaluation reports to include the three 3)-month grant
extension for the Substance Abuse and Mental Health Services Administration
SAMHSA) Center for Substance Abuse Treatment CSAT) grant for
Homeless Program. Amendment No. 3 extends the term from Fiscal Year
2009-10 to October 31, 2010 and adds $8,075 for a revised total amount not to
exceed $437,746.
Upon motion of Supervisor Potter, seconded by Supervisor Armenta, and carried by those
members present, the Board hereby:
Approved and authorized the Contracts/Purchasing Officer to sign Amendment No. 3 to the
Mental Health Services Agreement No. A-10929 with Allen/Loeb Associates for the final
evaluation reports to include the three 3)-month grant extension for the Substance Abuse and
Mental Health Services Administration SAMHSA) Center for Substance Abuse Treatment
CSAT) grant for Homeless Program. Amendment No. 3 extends the term from Fiscal Year
2009-10 to October 31, 2010 and adds $8,075 for a revised total amount not to exceed $437,746.
PASSED AND ADOPTED this 27th day of July, 2010, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Parker, Potter
NOES: None
ABSENT: None
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on July 27, 2010.
Dated: July 28, 2010 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By 1 N~
Deputy
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$8,075-U012
A-U012
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EXCEED-U012
$437,746.-U012
SIGNED BOARD REPORTX��"��MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: July 27, 2010 Consent AGENDA NO.: I
SUBJECT: Approve and authorize the Contracts/Purchasing Officer to sign Amendment No.
3 to the Mental Health Services Agreement No. A- 10929 with Allen/Loeb
Associates for the final evaluation reports to include the three 3)-month grant
extension for the Substance Abuse and Mental Health Services Administration
SAMHSA) Center for Substance Abuse Treatment CSAT) grant for Homeless
Program. Amendment No. 3 extends the term from Fiscal Year 2009-10 to
October 31, 2010 and adds $8,075 for a revised total amount not to exceed
$437,746.
DEPARTMENT: Health Behavioral Health Division
RECOMMENDATION
It is recommended that the Board of Supervisors:
Approve and authorize the Contracts/Purchasing Officer to sign Amendment No. 3 to the Mental
Health Services Agreement No. A-10929 with Allen/Loeb Associates for the final evaluation
reports to include the three 3)-month grant extension for the Substance Abuse and Mental
Health Services Administration SAMHSA) Center for Substance Abuse Treatment CSAT)
grant for Homeless Program. Amendment No. 3 extends the term from Fiscal Year 2009-10 to
October 31, 2010 and adds $8,075 for a revised total amount not to exceed $437,746.
SUMMARY/ DISCUSSION
Allen/Loeb Associates are a consulting partnership that have provided administrative oversight
services to the Rural Youth Program and Treatment for Homeless Program evaluation plans from
Fiscal Year FY) 2007-08 through FY 2009-10. During the same time, their services were
utilized to prepare Mental Health Services Act MHSA) and Mentally Ill Offender Crime
Reduction MIOCR) plans and other Behavioral Health program plans as needed, as well as
write grant applications and implement program development. Behavioral Health is shifting the
preparation of future grant writing, evaluation plans/reports, and program development
implementation from outside consultants to in-County staff.
However, Allen/Loeb Associates have been the key evaluators of the Substance Abuse and
Mental Health services SAMHSA) grant Treatment for Homeless Program for the past five 5)
years, which was to end June 30, 2010. The federal government recently approved a three 3)-
month no-cost extension to the existing five 5)-year grant. This three-month extension requires
provision of services for the period of the extension including the gathering of data and
evaluation. Therefore, it is recommended to continue the existing contract for an additional four
4) months includes the 3-month grant extension period and 1-month for submittal of reports) in
the amount of $8,075 to allow the services of Allen/Loeb for the completion of the grant's final
reporting phase.
Allen/Loeb Associates have a long standing history of providing and meeting the special
reporting conditions/mandates required by SAMHSA. The consultants have the background to
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A-U012
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$437,746.-U012
SIGNED BOARD REPORTX��"��complete the three 3)-month extension of the program on time. Additionally, Allen/Loeb have
the specialized expertise in working with the federal evaluation program performance measures
entitled Government Performance Results Act GPRA), in which the final evaluation of the
Treatment for Homeless program is developed. The reporting requirement must be concluded on
time to meet federal grant compliance and standards.
This Agreement contains the County's standard 30-day no cause" provision Section IV, A) and
an additional defunding provision Section IV, D), which provides the County the ability to
amend or terminate the Agreement in the event of a reduction and/or termination of funding.
This Agreement is brought before the Board for approval with the understanding that
Realignment, AB3632, and CalWorks have been proposed for reduction and/or elimination in the
State's Budget May revise.' Should the funding be reduced or terminated, the Behavioral
Health Bureau will implement a plan to terminate this Agreement as needed.
Henceforth, evaluation for grants will utilize the Health Department Epidemiology and
Evaluation program in accordance with a newly adopted Department of Health policy.
OTHER AGENCY INVOLVEMENT
The Auditor-Controller, County Counsel, Risk Management and County Administrative Office
have reviewed and approved this Amendment as to fiscal provisions, legal form, insurance
requirements, and expenditure exemption request. This Amendment is on file with Clerk of the
Board.
FINANCING
This Agreement is funded with 100% U.S. Substance Abuse and Mental Health Services
Administration SAMHSA) funds. The funds for this Agreement are included in the Health
Department's Behavioral Health HEA002) Unit 8073 Fiscal Year 2010-11 Adopted Budget.
Approval of this action has no impact to the Net County Contribution.
Prepared by:
Gloria Rodriguez, 755-8986
Management Analyst
Date: /,o 2/O
ert C. Egnew,
terim Direct
Date: f` 7/ C-)
cc: Michael Miller, Auditor-Controller
Charles McKee, County Counsel
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$437,746.-U012
AGREEMENT NO. A-10929 - ALLEN��AMENDMENT NO.3
TO MENTAL HEALTH SERVICES AGREEMENT NO. A-10929
BETWEEN COUNTY OF MONTEREY AND
ALLEN/LOEB ASSOCIATES
This Amendment No. 3 to Mental Health Services Agreement No. A-10929 is made and
entered into by and between the County of Monterey, hereinafter referred to as COUNTY, and
Allen/Loeb Associates, hereinafter referred to as CONTRACTOR).
Agreement is amended as follows:
1. IV. TERM AND TERMINATION
A. Term. This Agreement shall be effective July 1, 2007 and shall remain in effect
until October 31, 2010.
2. EXHIBIT A PROGRAM DESCRIPTIONS
Section II. SCOPE OF SERVICES
TREATMENT FOR HOMELESS PROGRAM. CONTRACTOR shall perform, in
addition to the deliverables outlined in the current contract, the necessary reports and
evaluation plan to include the 3-month no-cost extension period of the Integrated
Treatment for Homeless People with Co-Occurring Mental Illness and Substance
Abuse and Mental Health Services Administration SAMHSA) Center for Substance
Abuse Treatment CSAT) grant, also known as MC HOME Plus.
CONTRACTOR will conduct its activities as directed by the DIRECTOR in
collaboration with other County staff. DIRECTOR may adjust the activities
described in the plan from time to time as required by SAMHSA or Monterey
County.
Section III. SERVICE REQUIREMENTS/OBJECTIVES
TREATMENT FOR HOMELESS PROGRAM.
1. Prepare a cost benefit and effectiveness analysis to include details of areas
reviewed and a summary of the program's accomplishments.
2. Complete additional quarterly reports as necessary.
3. Submit all required documentation for the five 5)-year grant program including
the three 3)-month extension to Behavioral Health within thirty 30) days of the
close of the project.
Allen/Loeb Associates
FY 2007-08 thru FY 2009-10, and July 1, 2010 thru October 31, 2010
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$437,746.-U012
AGREEMENT NO. A-10929 - ALLEN��3. EXHIBIT B: PAYMENT PROVISIONS
Section II. MAXIMUM OBLIGATION OF COUNTY
A. Subject to the limitation set forth herein, COUNTY shall pay to CONTRACTOR
during the term of this Agreement a maximum amount of $437,746 for services
rendered under this Agreement. All deliverables shall be produced to a standard
acceptable to COUNTY.
C. Maximum Contract Obligation, subject to item B above, is as follows:
Program Travel Est. Hours Rate Hour Est. Cost Max. Cost
Fiscal Year 2007-08
Rural Youth July Sept $ 750 202 $85.00 $17,212 $17,962
Oct-June $2,250 608 $85.00 $51,638 $53,888
Treatment for Homeless 720 $85.00 $61,200 $61,200
Prop 63 Plan Prearation 224 $85.00 $19,040 $19,040
CFDA Grant Preparation 95 $85.00 $8,075 $ 8,075
FY 2007-08 Contract Amount $160,165
Fiscal Year 2008-09
Treatment for Homeless 720 $85.00 $61,200 $61,200
MIOCR Children's Evaluation
Plan Preparation
329
$85.00
$27,965
$27,965
Evaluation Development &
Implementation
401
$85.00
$34,107
$34,107
Program Development Grant
Preparation
100
$85.00
$8,500
$8,500
FY 2008-09 Contract Amount $131,772
Fiscal Year 2009-2010
Treatment for Homeless 720 $85.00 $61,200 $61,200
Evaluation Development &
Implementation
800
$85.00
$68,034
$68,034
Program Development Grant
Preparation
100
$85.00
$8,500
$8,500
FY 2009-10 Contract Amount $137,734
July 1, 2010 October 31, 2010
Treatment for Homeless
Three 3) month extension 95 $85.00 $8,075 $8,075
July 1- October 31, 2010 Contract Amount $8,075
MAXIMUM CONTRACT OBLIGATION $437,746
4. All other terms and conditions of Agreement shall remain in full force and effect.
Allen/Loeb Associates
FY 2007-08 thru FY 2009-10, and July 1, 2010 thru October 31, 2010
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$437,746.-U012
AGREEMENT NO. A-10929 - ALLEN��IN WITNESS WHEREOF, County and CONTRACTOR have executed this Agreement
as of the day and year written below.
By:
Date:
By:
Date:
COUNTY OF MONTEREY
CONTRACTOR
Allen!Loeb Associates
Contracts/Purchasing Officer
Department Head if applicable)
By:
Date:
Signature of Chair, President, or Vice-
Presidentl*
ad
By:
Board
Date:
Approved as to Form
By:
By:
Signature of Secretary, Asst. Secretary,
CFO, Treasurer or Asst. Treasurer)*
Date:
Name and Title
By:
Date:RI
COUNTY OF MONTEREY
Approyq, R DAtlas D E M N I TY/
INSURANCE LANGUAGE
By:
Datebate:
Date:
County Board of Supervisors' Agreement Number:
*INSTRUCTIONS: If CONTRACTOR is a corporation, including limited liability and non-profit corporations, the
full legal name of the corporation shall be set forth above together with the signatures of two specified officers. If
CONTRACTOR is a partnership, the name of the partnership shall be set forth above together with the signature of
a partner who has authority to execute this Agreement on behalf of the partnership. If CONTRACTOR is
contracting in an individual capacity, the individual shall set forth the name of the business, if any, and shall
personally sign the Agreement.
of Supervisors if applicable)
Allen/Loeb Associates
FY2007-08 thru FY2009-10, and July 1, 2010 thru October 31, 2010 3-
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