Title
a. Approve a Non-Standard Agreement with W.W. Grainger, Inc. dba Grainger to provide on-call safety training and education in a total amount not to exceed $100,000 for a term effective April 18, 2023 to December 31, 2024; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute the Non-Standard Agreement and future amendments to the Agreement where the amendments do not significantly alter the scope of work or increase the approved Agreement amount.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve a Non-Standard Agreement with W.W. Grainger, Inc. dba Grainger to provide on-call safety training and education in a total amount not to exceed $100,000 for a term effective April 18, 2023 to December 31, 2024; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute the Non-Standard Agreement and future amendments to the Agreement where the amendments do not significantly alter the scope of work or increase the approved Agreement amount.
SUMMARY/DISCUSSION:
The Department of Public Works, Facilities and Parks (PWFP) is in need of safety training and education for its staff, including but not limited to First Aid, CPR (cardiopulmonary resuscitation) and AED (automated external defibrillator) Training, Traffic Control and Flagger Safety Training, etc.
Services were procured under the competitively bid OMNIA Partners, Inc. (OMNIA) Public Sector Contract #192163 (awarded under the City of Tucson Request for Proposal (RFP) #192163) with an initial term from July 1, 2019 through December 31, 2022 and the option to renew for two (2) additional one (1)-year periods through December 31, 2024. Currently, OMNIA’s Public Sector Contract #192163 is renewed through December 31, 2024. As a member of the OMNIA cooperative purchasing program, the County can take advantage of discount pricing available to public agencies.
PWFP Staff requests the Board of Supervisors approve the proposed Non-Standard Agreement (NSA) with W.W. Grainger, Inc. dba Grainger (Grainger) to provide on-call safety training and education for a total amount not to exceed $100,000 with a term effective April 18, 2023 to December 31, 2024. Grainger has requested modifications to the County’s Standard Agreement (SA) under Section 10.0, Records and Confidentiality. The proposed modification is delineated in the proposed NSA (Attachment A).
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and Auditor-Controller’s Office have reviewed and approved the NSA as to form, and fiscal provisions, respectively.
FINANCING:
Services provided by Grainger will be reimbursed from approved budget allocations of the individual units or divisions of PWFP requesting the use of these services. The Road Fund, Fund 002, Appropriation Unit PFP004 has sufficient budget appropriations in fiscal year (FY) 2022-23 to support the estimated cost of the First Aid, CPR and AED Training ($6,480 includes five (5) 5-6-hour sessions for up to 60 employees) and Traffic Control and Flagger Safety Training ($3,675 for up to 15 employees).
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The recommended action supports the Board of Supervisor’s Administration and Public Safety initiatives as this NSA will enable PWFP staff to continue to meet all required safety training requirements and increase staff and the public’s safety while performing work at County facilities or job sites.
__ Economic Development
X Administration
__ Health & Human Services
__ Infrastructure
X Public Safety
Prepared by: Vera Snyder, Safety Coordinator/Investigator, (831) 755-4537
Shawn Atkins, Maintenance Manager
Dalia Mariscal-Martinez, Management Analyst III
Reviewed by: Enrique Saavedra, PE, Chief of Public Works
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks
The following attachment is on file with the Clerk of the Board:
Attachment A - Proposed Non-Standard Agreement