Title
a. Approve and authorize the Director of the Emergency Communications Department to sign an agreement with US DIGITAL DESIGNS BY HONEYWELL in an amount not to exceed $70,056 effective upon execution and continuing for a term of six (6) years after system Go-Live, for fire station alerting software;
b. Accept nonstandard terms as recommended by the Director of the Emergency Communications Department; and
c. Authorize the Director of the Emergency Communications Department to sign up to three (3) additional amendments to this Agreement where the amendments do not significantly change the scope of services and do not add more than 10% ($7,005) of the original agreement amount for a maximum aggregate agreement total of $77,061.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director of the Emergency Communications Department to sign an agreement with US DIGITAL DESIGNS BY HONEYWELL in an amount not to exceed $70,056, effective upon execution and continuing for a term of six (6) years after system Go-Live, for fire station alerting software;
b. Accept nonstandard terms as recommended by the Director of the Emergency Communications Department; and
c. Authorize the Director of the Emergency Communications Department to sign up to three (3) additional amendments to this Agreement where the amendments do not significantly change the scope of services and do not add more than 10% ($7,005) of the original agreement amount for a maximum aggregate agreement total of $77,061.
SUMMARY/DISCUSSION:
The Monterey County Fire Chiefs Association (MCFCA) has been actively pursuing deployment of a common county-wide platform for fire station alerting. The collective desire of MCFCA being to streamline the dispatching process, reduce dispatcher workload, and decrease response times overall.
A sub-committee of agency designates has completed an extensive process of vetting various vendors in the area of fire station alerting technology and has made a recommendation to the MCFCA. At a regular meeting of the MCFCA, they have unanimously selected U.S. Digital Designs (Honeywell) as the desired technology platform. Fire agencies desiring to procure end-user station-based equipment will be responsible to engage directly with the Honeywell for their individual needs.
The Honeywell station alerting solution requires common support infrastructure to be installed in the Emergency Communications Department (ECD) server room and connected to the Computer Aided Dispatch System (CAD). This contract is for the ECD equipment, warranty, and support services.
The 2023-24 Monterey County Civil Grand Jury Final Report - “Monterey Fire Department overdue for Overhaul” identified the need to implement a modern fire station alerting system to replace the two-tone paging system that is currently used for fire department notifications. This agreement will accomplish the County’s portion of implementing the selected modern system.
OTHER AGENCY INVOLVEMENT:
The Emergency Communications Department Executive Board has reviewed and approved this action. The County Budget Office has reviewed this recommendation. County Counsel has reviewed and approved this contract as to legal form. Risk Management has reviewed this agreement. The Auditor-Controller will not approve this contract due to non-standard payment provisions. The Information Technology Department has reviewed this agreement and will provide radio, network, and security implementation support as needed.
The following agencies are the initial participating agencies in the initial roll out of the station alerting platform: Carmel Fire, Gonzales Fire, Greenfield Fire, King City Fire, Marina Fire, Monterey Fire (serving Monterey, Pacific Grove, Monterey Peninsula Airport, Del Rey Oaks, and Sand City), Salinas Fire, Seaside Fire, Big Sur Fire Brigade, Mid-Coast Fire, North Monterey County Fire, Monterey County Regional Fire, and the Correctional Training Facility.
FINANCING:
Sufficient revenue and appropriations are included in the FY2025-26 Adopted Budget. This action will not result in any additional cost to the general fund or any County Departments. The entire cost of the agreement and ancillary project costs will be collected from the participating fire departments.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This action meets the Board’s Public Safety Strategic Initiatives and demonstrates the County’s commitment to meeting the Board’s strategic initiative of Public Safety and Administration that supports the mission of Monterey County.
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
_x_Administration
__Health & Human Services
__Infrastructure
_x_Public Safety
Prepared by: John Vaught, Finance Manager II, x8883
Approved by: Lee Ann Magoski, Director of Emergency Communications, x8880
Attachments:
Agreement
Board Report