Title
Authorize the Chief Executive Officer for Natividad Medical Center or a designee to a execute renewal & amendment No. 2 to the agreement (A-13931) with each of JKL Construction Services, Inc. and Bogard Construction, Inc. for construction management services pursuant to the Request for Qualifications (RFQ) # 9600-77, extending the agreement an additional two (2) year period (May 1, 2025 through April 30, 2027) for a revised full agreement term of May 1, 2018 through April 30, 2027, with no change to the aggregate amount of $2,000,000 across all agreements.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Chief Executive Officer for Natividad Medical Center or a designee to a execute renewal & amendment No. 2 to the agreement (A-13931) with each of JKL Construction Services, Inc. and Bogard Construction, Inc. for construction management services pursuant to the Request for Qualifications (RFQ) # 9600-77, extending the agreement an additional two (2) year period (May 1, 2025 through April 30, 2027) for a revised full agreement term of May 1, 2018 through April 30, 2027, with no change to the aggregate amount of $2,000,000 across all agreements.
SUMMARY
Natividad Medical Center (NMC) requests approval from the Board of Supervisors to approve the Renewal and Amendment 2 for on-call construction management services with JKL Construction Services Inc. and Bogard Construction Inc.
DISCUSSION:
On October 18, 2017, Natividad Medical Center solicited Request for Qualifications (RFQ) # 9600-77 to provide on-call construction management services at Natividad Medical Center whereby the total cost of the construction management service fee does not exceed $100,000 per project. Six qualified firms submitted their Statement of Qualifications (SOQ)/proposals. The highest-ranking firms based on the ranking by the Natividad Selection Committee, and in conformance with State laws regarding qualification-based selection, were invited to be listed on the master agreement to provide construction management services at Natividad. Natividad identified the top two qualified firms as JKL Constructions Services, Inc. and Bogard Construction, Inc.
The master agreement for on-call construction management services is still needed at Natividad Medical Center.
The scope of construction management services includes, but are not limited to, the following:
• Working with Natividad Medical Center and architects to develop design criteria
• Preparing construction bid package, Requests for Proposals (RFP) for design, Request for Quotations (RFQ) for design, and weekly construction progress reports to Natividad Medical Center
• Evaluating RFP/RFQ bidders and make recommendations for selecting the most qualified bidder(s)
• Reviewing plans and technical specifications for completeness and general contractor’s safety programs
• Performing pre-construction surveys
• Monitoring and facilitating design plan checks with all pertinent agencies
• Monitoring general contractor’s labor compliance
• In conjunction with architects, providing value engineering reviews and preparing all documentation needed for project closeouts
• Coordinating the survey, test, and inspection needs of projects
• Assisting architects in Request for Information (RFI)
• Negotiating and making recommendations for Change Orders (CO)
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this renewal and amendment No. 2 as to form, and the Auditor-Controller has reviewed and approved as to payment provisions. The renewal and amendment No. 2 has also been reviewed and approved by Natividad’s Finance Committee and by its Board of Trustees on September 5, 2025.
FINANCING:
There is no cost for this renewal and amendment No. 2
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
These agreements allow for improvements needed to the hospital’s physical infrastructure ensuring Natividad Medical Center maintains itself as a first-rate medical facility which, in turn, enables Natividad Medical Center staff to provide quality medical care that leads to an improved quality of life for its patients and their families.
__ Well-Being and Quality of Life
_X Sustainable Infrastructure for Present and Future
_X Safe and Resilient Communities
___ Diverse and Thriving Economy
___ Administrative
Prepared by: Brian Griffin, Project Manager III, 831-783-2605
Approved by: Charles R. Harris, Chief Executive Officer, 783-2553
Attachments:
Board Report
JKL Construction Services Inc. Renewal & Amendment No. 2
Bogard Construction Inc. Renewal & Amendment No. 2
JKL Construction Services Inc. Renewal & Amendment No. 1
Bogard Construction Inc. Renewal & Amendment No. 1
JKL Construction Services Inc. Agreement
Bogard Construction Inc. Agreement
Attachments on file with the Clerk of the Board