Title
a. Approve accepting a grant award augmentation of $369,366 from the California Governor’s Office of Emergency Services (Cal OES) Victim Of Crime Act (VOCA)
County Victim Services Program to provide direct services to victims of crime
in Monterey County with an in-kind match of $92,342 extending the grant period to end date December 31, 2019 (Subaward XC16 01 0270, Cal OES ID 053-00000) previously approved by the Board of Supervisors (item #32) on June 13, 2017; and
b. Approve authorizing the Auditor-Controller to amend the Fiscal Year 2017-18 Adopted Budget, Fund 001, Appropriation Unit CAO024, increasing appropriations and estimated revenue by $306,798 funded by California Governor’s Office of Emergency Services (Cal OES) Victim Of Crime Act (VOCA) (Subaward XC16 01 0270, Cal OES ID 053-00000); and
c. Approve authorizing the Assistant County Administrative Officer (ACAO) over the Office of Community Engagement and Strategic Advocacy (OCESA) or the ACAO’s
designee to accept, administer and execute documents to secure funding from
California Governor’s Office of Emergency Services (Cal OES) Victim Of Crime
Act (VOCA); and
d. Approve authorizing the Assistant County Administrative Officer (ACAO) over the Office of Community Engagement and Strategic Advocacy (OCESA) or the ACAO’s
designee to amend agreements with sub grantees for direct services delivery with the following organizations; YWCA of Monterey County, CASA of Monterey County, Monterey County Rape Crisis Center, Seaside Police Department, Greenfield Police Department with a retroactive effective date of July 1, 2016 through December 31, 2019. (ADDED VIA ADDENDA)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve accepting a grant award augmentation of $369,366 from the California Governor’s Office of Emergency Services (Cal OES) Victim Of Crime Act (VOCA)
County Victim Services Program to provide direct services to victims of crime in Monterey County with an in-kind match of $92,342 extending the grant period to end date December 31, 2019 (Subaward XC16 01 0270, Cal OES ID 053-00000) previously approved by the Board of Supervisors item #32 on June 13, 2017; and
b. Approve authorizing the Auditor-Controller to amend the Fiscal Year 2017-18 Adopted Budget, Fund 001, Appropriation Unit CAO024, increasing appropriations and estimated revenue by $306,798, funded by California Governor’s Office of Emergency Services (Cal OES) Victim Of Crime Act (VOCA) (Subaward XC16 01 0270, Cal OES ID 053-00000); and
c. Approve authorizing the Assistant County Administrative Officer (ACAO) over the Office of Community Engagement and Strategic Advocacy (OCESA) or the ACAO’s
designee to accept, administer and execute documents to secure funding from
California Governor’s Office of Emergency Services (Cal OES) Victim Of Crime
Act (VOCA); and
d. Approve authorizing the Assistant County Administrative Officer (ACAO) over the Office of Community Engagement and Strategic Advocacy (OCESA) or the ACAO’s designee to amend agreements with sub grantees for direct services delivery with the following organizations; YWCA of Monterey County, CASA of Monterey County, Monterey County Rape Crisis Center, Seaside Police Department, Greenfield Police Department with a retroactive effective date of July 1, 2016 through December 31, 2019.
SUMMARY/DISCUSSION:
This program, provides financing for direct services to victims of crimes, as well as training and education of volunteers and service providers in the amount of $1,097,333. The Board of Supervisors approved acceptance of a two-year grant in the sum of $508,500 on June 13, 2017 (item #32). The Monterey County Administrative Office, Office of Community Engagement and Strategic Advocacy (OCESA) is now requesting support for acceptance of an additional grant augmentation award of $369,366 bringing the total grant funded portion of the program to $877,866 with a total match portion of $219,467.
The Monterey County Administrative Office, Office of Community Engagement and Strategic Advocacy (OCESA) is also seeking to amend the Fiscal Year 2017-18, adopted budget to increase appropriations and revenues by $306,798. This amount reflects the balance of the initial grant award ($508,500) not yet expended. The additional grant augmentation ($369,366) will be budgeted for Fiscal 2018-19
Acceptance of Cal Grant Award augmentation will afford the provision of direct services to victims of crime and the training and education of services providers in Monterey County, addressing disparities that affect the health and wellbeing of vulnerable populations.
Background:
The Office of Community Engagement and Strategic Advocacy was awarded a two-year grant in the sum of $508,500 to provide crisis intervention, counseling and legal advocacy services to victims of crimes in Monterey County. The award was granted in October 4, 2016 to be effective July 1, 2016, the Board of Supervisors received notification of the grant application on July 26, 2016. The Board of Supervisors approved acceptance of the grant on June 13, 2017 (item #32). The funding will be utilized to cover the cost direct services, referral and case management, training and education services to both internal and external community partners within Monterey County. The services provided are in partnership with Monterey County Probation Department, Health Department for SART (Sexual Assault Response Team), District Attorney’s Office Victim Witness Program, Seaside Police Department, Greenfield Police Department, CASA of Monterey County, Monterey County Rape Crisis Center, and YWCA of Monterey County. With the award of an augmentation of $369,366 operational agreements will need to be amended to extend the grant period ending on December 31, 2019.
The Office of Community Engagement and Strategic Advocacy is the lead agency for this grant and is responsible for administering and complying with reporting requirements. Grant management and support by the Office of Community Engagement and Strategic Advocacy staff is also funded by this grant in the amount of $36,226. CASA of Monterey County will provide an in-kind match requirement as set forth in their MOU with the County, in the amount of $127,125, for salaries, training and administrative costs associated with the CASA program. Grant funds are dispersed by Cal OES and in turn the County, on a reimbursement basis.
It should be noted that county departments are also beneficiaries of the grant funding. The Office of Community Engagement and Strategic Advocacy, as part of the CAO’s Office, has entered into MOU’s with the Monterey County Probation Department, the District Attorney’s Office - Victim Services Program and the Monterey County Health Department, so that these departments can also take part in the grant funding for their department’s victim services programs. Since Interdepartmental Memorandums of Understanding (MOUs) between county departments do not require Board of Supervisor’s approval, these were not brought before the Board, but their existence is noted.
This is a request that the Board of Supervisors accept the budget award augmentation in the amount of $369,366.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel has reviewed Cal OES VOCA XC16 grant Terms and Conditions of the Grant Agreement as to form.
The recommended action was supported by the Board of Supervisors’ Budget Committee on September 27, 2017.
FINANCING:
The grant will provide financing for direct services to victims of crimes, training and education of volunteers and service providers. The Cal OES VOCA XC16 in the amount of $1,097,333 is a three-year grant in the sum of $1,097,333 including match requirements, dispersed among the partnering service providers as outlined in the approved budget included in the enclosed Attachment A Cal OES VOCA XC16 Grant Subaward Amendment. Any funds received in excess of current needs, approved amounts, or those found owed as a result of a close-out audit, must be refunded to the State within 30 days upon receipt of an invoice from Cal OES.
The increase in appropriations of $306,798, reflects the unspent portion of the initial grant award of $508,500. This appropriation is needed to fulfill the terms of operational agreements to provide direct services to clients.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Acceptance of Cal OES VOCA XC16 Grant Award will afford the provision of direct services to victims of crime and the training and education of services providers in Monterey County, addressing disparities that affect the health and wellbeing of vulnerable populations.
X Economic Development
X Administration
X Health and Human Services
__Infrastructure
X Public Safety
Prepared by: Rosemary Soto, Management Analyst III
Approved by: Manny Gonzalez, Assistant County Administrative Officer
Attachments:
Attachment A - Cal OES VOCA XC16 Grant Subward Amendment
Attachments are on file with the Clerk of the Board