Title
a. Authorize and direct the Auditor-Controller to amend Fiscal Year 2025-2026 Adopted Budget to increase appropriations by $853,452 in the Building Improvement and Replacement Fund 478, Appropriation Unit CAO007, financed by Unrestricted Net Position (478-BIR-3202); (4/5th Vote)
b. Authorize and direct the Auditor-Controller to amend Fiscal Year 2025-2026 Adopted Budget to increase appropriations increase appropriations by $853,452 in the Capital Project Fund 404, Appropriation Unit PFP057 financed by an operating transfer in from Building Improvement and Replacement Fund 478, Appropriation Unit CAO047 for the Jail Americans with Disabilities Act Improvement Project; and (4/5th Vote)
c. Authorize and direct the Auditor-Controller to amend Fiscal Year 2025-2026 Adopted Budget to transfer $853,452 from the Building Improvement and Replacement Fund 478, Appropriation Unit CAO047, to Capital Project Fund 404, Appropriation Unit PFP057. (4/5th Vote)
Body
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize and direct the Auditor-Controller to amend Fiscal Year 2025-2026 Adopted Budget to increase appropriations by $853,452 in the Building Improvement and Replacement Fund 478, Appropriation Unit CAO007, financed by Unrestricted Net Position (478-BIR-3202); (4/5th Vote)
b. Authorize and direct the Auditor-Controller to amend Fiscal Year 2025-2026 Adopted Budget to increase appropriations increase appropriations by $853,452 in the Capital Project Fund 404, Appropriation Unit PFP057 financed by an operating transfer in from Building Improvement and Replacement Fund 478, Appropriation Unit CAO047 for the Jail Americans with Disabilities Act Improvement Project; and (4/5th Vote)
c. Authorize and direct the Auditor-Controller to amend Fiscal Year 2025-2026 Adopted Budget to transfer $853,452 from the Building Improvement and Replacement Fund 478, Appropriation Unit CAO047, to Capital Project Fund 404, Appropriation Unit PFP057. (4/5th Vote)
SUMMARY:
The Office of the County Counsel-Risk Management and the Monterey County Sheriff’s Office (MCSO) engaged the Department of Public Works, Facilities and Parks (PWFP) staff to provide estimating and design services for the Jail Americans with Disabilities Act (ADA) Improvement Project. The project is intended to address the ADA deficiencies identified in the Hernandez litigation and ensure compliance with applicable accessibility standards. Staff coordinated with the MCSO, the Office of the County Counsel-Risk Management, and the Court-appointed monitor to develop recommended solutions and engaged an architecture firm from the County’s on-call list to advance design development with funding provided by Risk Management. To complete design development, cost validation, preparation of construction documents, and pre-demolition hazardous materials survey, staff is requesting funding allocation of $853,452.
DISCUSSION:
In response to findings outlined in the referenced Hernandez litigation, the Office of the County Counsel-Risk Management and the MCSO requested the assistance of PWFP staff to evaluate and address accessibility deficiencies within the Jail facilities. To ensure an informed approach, staff collaborated with representatives from the MCSO and the Office of the County Counsel-Risk Management. In addition, PWFP staff will coordinate with the Board of State and Community Corrections (BSCC) and Court-appointed monitor overseeing compliance to obtain feedback on design progress and proposed solutions.
Following this coordination, staff obtained preliminary cost estimates for the recommended corrective measures and subsequently engaged an architectural consultant to commence design development. The design phase is currently being funded through the Risk Management Division of the Office of the County Counsel, with additional funding required to complete design, pre-construction hazardous material survey and prepare for construction implementation. The Jail ADA Improvement Project is a mandated initiative to bring existing facilities into compliance with ADA requirements. The collaborative review process ensured that proposed improvements are both responsive to the identified deficiencies and consistent with operational needs of the MCSO.
The requested allocation of $853,452 will enable completion of design development, cost validation, and preparation of construction documents to be completed by February 2026. Funding this phase from Fund 478, utilizing available Capital Improvement Program (CIP) project savings from the Sanborn Project completed in Fiscal Year (FY) 2025, is fiscally prudent and allows the County to advance compliance efforts without delaying other critical projects.
Approval of the recommended budget adjustments will authorize the necessary appropriations to continue progress toward ADA compliance and mitigate potential legal and operational risks associated with delayed corrective actions.
Staff will work with the County Administrative Officer (CAO) Budget and Analysis Division to increase appropriations for future phases estimated to be an additional $5,945,767 for FY26, $2,993,434 for FY 27. The total estimated project cost is $10,296,652. Staff will return to the Board to receive authorization for necessary appropriations to complete future phases.
OTHER AGENCY INVOLVEMENT/COMMITTEE ACTIONS:
The Board of Supervisors supported this Project as part of the 5-year Capital Improvement Program Plan. This project includes the collaborative efforts between PWFP, CAO, the Office of the County Counsel-Risk Management, and the MCSO, to ensure legal compliance, operational feasibility, and appropriate funding support.
FINANCING:
The 331 N. Sanborn Project (also known as the Alisal Integrated Health Center) managed by PWFP was completed in FY 2025; by use of cost efficiencies and good project management, the resulting final project costs were under budget. Staff is requesting to use some of these now unobligated funds in Fund 478 for the Jail ADA Improvement Project and requesting a transfer to Fund 404 of $853,452 in FY 2026. There is no impact to the General Fund because of the preparation of this report.
BOARD OF SUPERVISORS STRATEGIC PLAN GOALS:
The recommended action supports the Board of Supervisors’ Well-Being, Quality of Life, and Sustainable Infrastructure for the Present and Future Strategic Initiatives by addressing accessibility deficiencies and improving facility compliance.
X Well-Being and Quality of Life
X Sustainable Infrastructure for the Present and Future
Safe and Resilient Communities
Diverse and Thriving Economy
Administrative
Prepared by: Nancy P. Ayala, Project Manager II, x4848
Approved by: Florence Kabwasa-Green, Chief of Facilities
Lindsay Lerable, Assistant Director of Public Works, Facilities and Parks
Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks
Attachments:
Attachment A - Project Budget