Title
a. Approve and Authorize the Contracts and Purchasing Officer or her designee to execute a renewal and amendment to the agreement with West Publishing Corporation dba as West A Thomson Reuters Business, for Clear ProFlex, in the amount of $163,930, for the period of July 1, 2024 (retroactive) to June 30, 2027, and a new not to exceed total of $308,216; and
b. Authorize the Sheriff or her designee to execute order forms and such documents as are necessary to implement the agreement with West Publishing Corporation dba as West A Thomson Reuters.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Contracts and Purchasing Officer or her designee to execute a renewal and amendment to the agreement with West Publishing Corporation dba as West A Thomson Reuters Business, for Clear ProFlex, in the amount of $163,930, for the period of July 1, 2024 (retroactive) to June 30, 2027, and a new not to exceed total of $308,216; and
b. Authorize the Sheriff or her designee to execute order forms and such documents as are necessary to implement the agreement with West Publishing Corporation dba as West A Thomson Reuters.
SUMMARY/DISCUSSION:
This report and request for action by the Board of Supervisors pertains to a contract with a request for a retroactive start date. The delay in presenting this item to the Board of Supervisors was to ensure clarity was noted in the report for the review process. In lieu of seeking authorization to add the item late to the June 25, 2024, meeting agenda the item was pushed to this meeting with access to this system provided by the vendor from June 30, 2024, until the item was presented for approval.
The Monterey County Sheriff’s Office (MCSO) has been utilizing West Publishing Corporation dba West A Thomson Reuters Business since June of 2010. Thomson Reuters CLEAR is a comprehensive, online investigative platform that allows investigators and analysts to easily access billions of public records, publicly available information, and proprietary data for investigation and due diligence, including identity verification and risk assessment, screening, and monitoring. Through its easy-to-use, intuitive interface, CLEAR provides extensive and current data sources, functionality, and exclusive offerings that comprise the most comprehensive investigative database platform available.
Subscription to the West Publishing Corporation - Thomson Reuters CLEAR will provide the following:
• License Plate Recognition Data-Through CLEAR, law enforcement customers have access to more than six (6) million images of vehicles and license plates from a nationwide network of cameras (excluding Hawaii). Images are date/time stamped and include geo-coordinate information.
• Real-Time Incarceration and Arrest (RTIA) Records-Through this premium feature, CLEAR offers gateway access to Appriss’s arrest data network, the only real-time network of state and local offender management system in existence. This data source provides live access to more than 160 million incarceration and arrest records from a multitude of state and local agencies nationwide. The data is updated every hour to ensure that the most up-to-date information is available. Records often contain images of the subject as well as physical characteristic data to help investigators quickly identify and focus on the most relevant results. In CLEAR, the RTIA Gateway can be searched in conjunction with the standard criminal records resources to provide robust, comprehensive results in a single search.
• Real-Time Incarceration and Arrest (RTIA) Alerts-In addition to alerting on New Bookings, allows RTIA customers to select from RTIA-specific options when creating a Person Alert: Notify if Already in Custody; Notify X Days after Subject is in Custody; Notify on Release.
Authorizing the Sheriff or her designee to execute additional documents will ensure the
successful implementation of West Publishing Corporation.
The MCSO requests approval of Amendment 1 to the agreement with West Publishing
Corporation.
OTHER AGENCY INVOLVEMENT:
County Counsel and Auditor-Controller have reviewed.
FINANCING:
Funding for the subscription service is included in the Departments FY 24-25 Recommended Budget. There is no additional cost to the County General fund associated with this recommendation.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
√_Administration
__Health & Human Services
√_Infrastructure
√_Public Safety
Prepared by: Arthur Curtright, Management Analyst II, Ext #3708
Reviewed by: Eddie Anderson, Chief Deputy Sheriff, Ext #3754
Reviewed by: Keith Boyd, Undersheriff, Ext #3859
Approved by: Tina Nieto, Sheriff/Coroner, Ext #3750
Attachments:
Board Report
West Publishing Agreement with Board Order
Amendment #1 to Agreement A-15508