Title
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign a two (2) year agreement, containing non-standard language, with Idemia Identity and Security USA, LLC in the amount of $139,808.83 for the period of June 1, 2018 to May 31, 2020 and;
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign up to three (3) future amendments to the agreement where the amendments does not significantly change the scope of work, and where the amendments does not increase the contract value more than ten percent (10%) or $13,980.00, for a maximum not to exceed amount of $153,788.83
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign a two (2) year agreement, containing non-standard language, with Idemia Identity and Security USA, LLC in the amount of $139,808.83 for the period of June 1, 2018 to May 31th, 2020 and;
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign up to three (3) future amendment to the agreement where the amendment does not significantly change the scope of work, and where the amendment does not increase the contract value more than ten percent (10%) or $13,980.00, for a maximum not to exceed amount of $153,788.83
SUMMARY:
The Monterey County Sheriff’s Office, on behalf of the Remote Access Network board (RAN, also known as Cal-ID) has contracted with Safran MorphoTrust in the past to maintain all Stationary LiveScan® machines located at the Sheriff’s Office and Probation, and the police departments in the cities of Monterey, Gonzales, Soledad, Greenfield, King City, Marina, Pacific Grove, Salinas, Sand City, and Seaside. This company has undergone a name change, and is now known as Idemia Identity and Security USA, LLC. The LiveScan® machines electronically report fingerprints to State and Federal law enforcement agencies, as requested by the California Department of Justice.
Pursuant to California Penal Code section 11112.4, the Remote Access Network (RAN) Board is comprised of a member of the Board of Supervisors, the Sheriff, the District Attorney, a second Chief of Police selected by all other police chiefs within the county and the Chief of Police of a Cal-ID member department having the largest number of sworn personnel within the county (currently the Salinas Police Department) and a mayor elected by the city selection committee and a member-at-large chosen by the other members. These costs were included in the Cal-ID budget as approved by the RAN Board.
Per the Vehicle Code Section 9250.19 and Board Resolution 90-13, the RAN Board authorizes the expenditure of funds that will be used to enhance the capacity of local law enforcement to provide automated mobile and fixed location identification of individuals. The Cal-ID funds are derived from a fee of one dollar ($1) collected by the Department of Motor Vehicles for each vehicle registered in Monterey County.
Monterey County has requested and has received California Multiple Award Schedule (CMAS) pricing for this contract, to ensure that we are obtaining the best possible price for this contract. This contract contains a $10,000 allowance for equipment relocation and additional employee training. These two items are provided by Idemia on request, but are not part of their software agreement, and both services have been requested by Cal-ID members in the past.
A copy of this Agreement is on file with the Clerk of the Board.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the agreement as to legal form, and the Auditor/Controller has reviewed for fiscal provisions. The county’s Information Technology Department has reviewed the agreement. Risk Management is not able to approve the Agreement, as it contains a limited warranty, like many other software agreements. The Sheriff and the RAN Board respectfully request that the Board approve this contract, as it is needed to meet California Department of Justice data reporting requirements, and to keep all LiveScan® machines operational.
FINANCING:
The cost of this Agreement is paid from Cal-ID funds. Funding has been included in the FY 2018-19 proposed budget. There will be no increase in General Fund Contribution resulting from this recommendation.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This contract meets the Board’s strategic initiatives by “Promoting an organization that practices efficient and effective resource management”
Mark a check to the related Board of Supervisors Strategic Initiatives
Economic Development
X Administration
Health & Human Services
Infrastructure
Public Safety
Prepared by: Nina Ryan, Management Analyst II, Extension #3708
Approved by: Steve Bernal, Sheriff/Coroner, Extension #3750
Attachment: Agreement with Idemia Identity and Security USA, LLC