Title
a. Approve the Plans and Specifications for the Mount Toro Grounding Project No. 5108, Bid Package No. 10360,
b. Authorize the Contracts/Purchasing Officer to advertise the Notice to Contractors in The Californian, and
c. Authorize the Auditor-Controller's Office to incorporate approved appropriations and estimated revenue modifications to the FY 2011-12 Budget and the County Administrative Office to reflect these approved changes in the FY 2012-13 Adopted Budget.
Body
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve the Plans and Specifications for the Mount Toro Grounding Project No. 5108, Bid Package No. 10360,
b. Authorize the Contracts/Purchasing Officer to advertise the Notice to Contractors in The Californian, and
c. Authorize the Auditor-Controller's Office to incorporate approved appropriations and estimated revenue modifications to the FY 2011-12 Budget and the County Administrative Office to reflect these approved changes in the FY 2012-13 Adopted Budget.
SUMMARY:
The approval of the Plans and Specifications authorizes the Contracts/Purchasing on behalf of Information Technology Department (ITD) to proceed with advertising the Mount Toro Grounding Project No. 5108, Bid Package No. 10360. The bid opening is set for Friday, July 23, 2012, at2:30 p.m., in the Board of Supervisors' Conference Room, located at the Government Center, 168 West Alisal Street, 1st Floor, Salinas, California. The Director of ITD plans to seek Board authorization to award a grounding contract in August 2012, with project completion scheduled for September 2012.
DISCUSSION:
The County Board of Supervisors approved the lease and construction of the Mount Toro radio communications site and tower which is located at 20600 Corral De Cielo, in Salinas in 1990. Since 1990, the ITD-Radio Communications Division has managed the site in support of the critical radio, telecommunications, and network needs of the county, public safety, federal, local government, and outside agencies.
In 2007, it was determined that the dire condition of the equipment shelter, coupled with the critical nature of the services this site supports warranted a site upgrade to include a new equipment shelter. The building of an equipment shelter Project No. 8527 was managed by County Architectural Services with ITD responsible for completing the infrastructure to support the radio, telecommunications, and network equipment. The grounding is the last component in completing the communications site infrastructure. The approval of this recommended action will allow ITD to confirm the cost for the grounding and proceed with the steps necessary to engage a contractor.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel, and Risk Management, have reviewed and approved the Plans and Specifications as to form and legality, and insurance provisions, respectively. The Auditor/Controller's Office has approved the temporary use of an existing restricted account INF001-2883 for this project.
FINANCING:
In anticipation of this project, ITD has factored the estimated expenditure in the FY 11-12 expenditure budget and set the site occupancy rates for Mount Toro occupants to reflect this cost. Due to the delay in completing this project in FY 11-12 as planned, the Auditor/Controller's
Office approved the deferral of this revenue to an existing restricted account INF001, Account 2883. This account represents rates charged for this project but not earned due to the project not being completed in FY 2011-12. Funding to offset expenditures associated with the project will be sourced from the Account in FY 2012-13. There is no impact on the General Fund as a result of this action.
Prepared by: Sarah House, Management Analyst, 755-5108
Approved by: Dianah Neff, Director of Information Technology, 759-6923
Attachments:
Project Budget; Location Map; Notice to Contractors; Plans and Specifications (on file with the Clerk of the Board)