Title
Authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 6 to the Agreement (A-11996/MYA497) with Quality Assurance Services Inc. for Radiation Physicist Services at NMC, extending the Agreement to June 30, 2015 for a total Agreement amount not to exceed $150,000 (no change from previously approved amount) in the aggregate.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 6 to the Agreement (A-11996/MYA497) with Quality Assurance Services Inc. for Radiation Physicist Services at NMC, extending the Agreement to June 30, 2015 for a total Agreement amount not to exceed $150,000 (no change from previously approved amount) in the aggregate.
SUMMARY/DISCUSSION:
NMC has engaged Quality Assurance Services for Radiation Physicist services since September 2004. Quality Assurance Services provides the NMC Diagnostic Imaging Department with the following services:
Testing the radiation levels of the equipment to make sure the Diagnostic Imaging Department is operating its radiation producing equipment within safe ranges required by the California Code of Regulations, Title 17. Quality Assurance also provides reports and annual education for the staff that is mandated by the California Code of Regulations, Title 17.
Business Automobile Insurance Exemption
Business Automobile Liability Insurance requirements are waived for this vendor under this Agreement. There is no risk or exposure regarding vehicles.
Vendor has no vendor-owned fleet of vehicles.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Amendment No. 6 as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Amendment No. 6 as to fiscal provisions. The CAO-Budget and Analysis Division has advised to inform the BOS the spending authority (appropriations) associated with NMC's FY 2014 Adopted Budget has been exceeded and approval and authorization for modification of NMC's appropriation budget should be presented to the BOS. Since NMC is an Enterprise Fund, this does not prevent continued expenditures and is not a legal requirement, but it is considered good public policy, transparency and fiscal management. The Amendment has also been reviewed and approved by Natividad Medical Center's Finance Committee 4.24.14 and Board of Trustees 5.2.14.
FINANCING:
There is no cost for this Amendment No. 6. As a result of Amendment No. 4 the Board of Supervisors approved a $30,000 increase for Fiscal Year 2012-2013 in the maximum liability for the Agreement (for a total Agreement amount not to exceed $150,000 in the aggregate. NMC is confirming its appropriations position and if its spending authority has been exceeded will return to the Board. There is no impact to the General Fund.
Prepared by: Andrea Rosenberg, Asst. Administrator of Operations and Support Services 783-2562
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Amendment No. 6, Original Agreement, Amendment Nos. 4 and 5, Renewal Amendment Nos. 3, 2 and 1, Spend Sheet.
Attachments on file with the Clerk to the Boards Office