Title
a. Approve and authorize the Contracts/Purchasing Officer to sign an Agreement with FreshX Selective Teams, LLC, to provide specialized custodial maintenance services and supplies to the Health Department's Clinic Services Bureau for the initial term of two (2) years, beginning July 1, 2012 through June 30, 2014 for an amount not to exceed $436,859.52, with the option to extend the Agreement for three (3) additional one (1) year periods as set forth in RFP #10353; and
b. Authorize the Contracts/Purchasing officer to sign up to three (3) future amendments to this Agreement where the amendments do not exceed 10% of the annual amount and do not significantly change the scope of work.
Body
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer to sign an Agreement with FreshX Selective Teams, LLC, to provide specialized custodial maintenance services and supplies to the Health Department's Clinic Services Bureau for the initial term of two (2) years, beginning July 1, 2012 through June 30, 2014 for an amount not to exceed $436,859.52, with the option to extend the Agreement for three (3) additional one (1) year periods as set forth in RFP #10353; and
b. Authorize the Contracts/Purchasing officer to sign up to three (3) future amendments to this Agreement where the amendments do not exceed 10% of the annual amount and do not significantly change the scope of work.
SUMMARY/DISCUSSION:
Approval of the recommended action will provide the Health Department's Clinic Services Bureau with specialized custodial maintenance services and supplies. Service areas include primarily exam rooms, waiting areas, offices, common areas, halls, bathrooms, and multi-purpose rooms. The Agreement is based upon County requirements set forth in the terms and conditions of RFP #10353.
The initial term shall commence with the signing of the Agreement through a period of two (2) years, beginning July 1, 2012 through June 30, 2014 for an amount not to exceed $436,859.52 with the option to extend the Agreement for three (3) additional one (1) year periods.
OTHER AGENCY INVOLVEMENT:
County Counsel, the Auditor-Controller, Risk Management and Contracts/Purchasing have reviewed and approved the Agreement. A copy of the Agreement is on file with the Clerk of the Board.
FINANCING:
The annual amount for this Agreement will be lower than the amount for Fiscal Year 2011-12 by $8,207.64. Funds for this Agreement are included in Health Department Clinic Services FY 2012-13 Requested Budget 4000-HEA007. There will be no increase to General Fund Contribution as a result of this Agreement.
Prepared by: William Li, Management Analyst, 1344
Approved by: Ray Bullick, Director of Health, 4526
Attachments:
Agreement is on file with the Clerk of the Board