Title
a. Approve award of a contract to Granite Construction Company, the lowest responsible bidder to construct the Rancho Tierra Grande - CSA 17 Pavement Improvement Project, Project No. 400005 in the total amount of $2,969,873;
b. Approve the Performance and Payment Bonds executed and provided by Granite Construction Company;
c. Authorize a contingency, not to exceed ten percent of the contract amount or $296,987 to provide funding for approved contract change orders;
d. Authorize the Director of Public Works, Facilities and Parks to execute the contract and, subject to the terms of the Public Contract Code and Board Policies as applicable, approve change orders to the contract that do not exceed 10% ($296,987) of the original contract amount and do not significantly change the scope of work; and
e. Authorize the Director of Public Works, Facilities and Parks to execute a Certificate of Completion and record a Notice of Completion with the County Recorder when the Director determines that the contract is complete in all respects in accordance with the Plans and Special Provisions for the construction of Rancho Tierra Grande - CSA 17 Pavement Improvement Project, Project No. 400005.
California Environmental Quality Act (CEQA): The Project has been determined to qualify for a categorical exemption per California Code of Regulations (CCR) section. 15301(c) of the CEQA Guidelines.
Report
It is recommended that the Board of Supervisors:
a. Approve award of a contract to Granite Construction Company, the lowest responsible bidder to construct the Rancho Tierra Grande - CSA 17 Pavement Improvement Project, Project No. 400005 in the total amount of $2,969,873;
b. Approve the Performance and Payment Bonds executed and provided by Granite Construction Company;
c. Authorize a contingency, not to exceed ten percent of the contract amount or $296,987 to provide funding for approved contract change orders;
d. Authorize the Director of Public Works, Facilities and Parks to execute the contract and, subject to the terms of the Public Contract Code and Board Policies as applicable, approve change orders to the contract that do not exceed 10% ($296,987) of the original contract amount and do not significantly change the scope of work; and
e. Authorize the Director of Public Works, Facilities and Parks to execute a Certificate of Completion and record a Notice of Completion with the County Recorder when the Director determines that the contract is complete in all respects in accordance with the Plans and Special Provisions for the construction of Rancho Tierra Grande - CSA 17 Pavement Improvement Project, Project No. 400005.
California Environmental Quality Act (CEQA): The Project has been determined to qualify for a categorical exemption per California Code of Regulations (CCR) section 15301(c) of the CEQA Guidelines.
SUMMARY/DISCUSSION:
Tierra Grande is a hillside residential community located in Carmel Valley across Carmel Valley Road from the Mid Valley Shopping Center. The community contains approximately 4.3 miles of roadway and 12 cul-de-sacs with Pavement Condition Indices ranging from 14 to 41. There are no existing sidewalks or pedestrian curb ramps within the community. Most of the roadways are cross sloped to convey drainage to existing valley gutters which ultimately discharge to culverts via drop inlets. There are small sections of valley gutter that require replacement, primarily due to tree root uplift. The roads in Rancho Tierra Grande are classified as IV-Poor and the recommended pavement treatment is to perform a grind and hot mix asphalt overlay of the roadway.
This project is part of the Local Road Rehabilitation Program v.2.0.
On January 7, 2025, the Board of Supervisors adopted Plans and Special Provisions for the Project and authorized the Director of Public Works, Facilities and Parks to advertise the “Notice to Bidders” in the Monterey County Weekly. The project was advertised on January 22, 2025. Bids were received and opened on February 6, 2025. Five bids were received for the project. The lowest responsible and responsive bidder was Granite Construction Company Inc., in the amount of $2,969,873 which is 13 percent below the Engineer’s Estimate of $3,410,219. The second lowest bidder was Coastal Paving & Excavation, Inc., in the amount of $ 2,995,000. Construction is expected to begin in May 2025. The Contract, Insurance and Bonds for the low bidder are presented in Attachment A. The project budget summary is presented in Attachment B.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel-Risk Management and the Auditor-Controller’s Office have reviewed and approved the proposed contract as to form, insurance and indemnification provisions and fiscal terms, respectively.
FINANCING:
The total estimated cost of the Project, including design engineering, environmental review, right-of-way acquisition, and construction is $3,985,268. As part of the Local Road Rehabilitation Program v.2.0, the project will be funded through transient occupancy tax (TOT) funds. There are sufficient appropriations adopted in the FY 2024-25 Road Fund 002, Appropriation Unit PFP004 budget to finance the construction phase of the project.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The Project will improve pavement within the Rancho Tierra Grande community and thus supports the following Board of Supervisors’ Strategic Initiatives:
Economic Development
Administration
Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Edgard Rizo, Assistant Engineer, (831-755-5158)
Reviewed by: J. Erich Rauber, P.E., G.E., Senior Civil Engineer
Enrique Saavedra, PE, Chief of Public Works
Crystal Corpuz, Finance Manager I
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks
The following attachments are on file with the Clerk of the Board:
Attachment A - Contracts, Insurance, and Bonds
Attachment B - Project Budget
Attachment C - Bid Summary Sheet
Attachment D - Project Map